WEBVTT
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If you've looked at a calendar and counted the weeks between now and the end of the year, and you thought to yourself, there is so much time, I'm here to tell you I thought the exact same thing, and then I actually counted.
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And I'm here to tell you that what a calendar showed versus the number I actually have were nowhere close.
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And by the end of this episode, I want to make sure that you know what your real capacity is from now to the end of the year.
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Welcome to the Work Life Harmony Podcast.
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Guess what?
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You don't have to feel constantly overwhelmed, exhausted, and stressed out.
00:02:48.979 --> 00:02:50.419
There is another way.
00:02:50.659 --> 00:02:56.180
When you have the right systems and tools to plan and manage your time, you can live a life of harmony.
00:02:56.340 --> 00:03:00.579
If you're ready to stop feeling overwhelmed, this is the show for you.
00:03:02.419 --> 00:03:05.219
Hey friends, welcome back to Work Life Harmony.
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So the fact is, at the time this episode is dropping, we've basically got like 14 weeks until the end of the year.
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And I'm not saying this to freak you out or put you into holiday stress mode.
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What I really want out of today is helping you to understand that when it comes to managing and planning our time, it's a lot like having a budget, financial budget.
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And right now, the vast majority of women are thinking about the rest of the year as if they have way more time than they actually do.
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So they're mentally thinking there's a huge amount of money slash time in their account for the rest of the year.
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But subtly, what they don't realize is they likely have way, way less.
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And by the end of this episode here today, I'm going to walk you through an exercise to help you understand what is the difference between what might look like 14 weeks versus what you actually have.
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And again, the reason I it's so important for you to do this work right now is not to put you into panic mode.
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All right.
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It's to prevent you from actually having way more stressed and for getting overbooked and overscheduled from now to the end of the year.
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Because the fact is, as soon as like October hits, it just kind of seems like that last quarter of the year is a total blur, right?
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October is full of fall festivals and this and that.
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Maybe you're a big Halloween fan.
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And then as soon as the last trick-or-treater, right, leaves your front porch on October 31st, it is gentlemen, start your engines when we deal with November and December.
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And this is especially true if you've got young kids at home, right?
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You know the amount of stuff that typically goes on in those last two months coupled with all of the end of year holidays.
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So I want to walk you through the exercise that I just went through recently that was a really big wake-up call for me as I am getting prepped for now to the end of the year.
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If I were to look at the calendar, just an actual calendar and count the number of weeks between now to the end of the year, it starts with I had 14 weeks.
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And 14 weeks to me, I'm like, that's massive, right?
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That's more than just even one quarter's worth.
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Now, the first thing I want you to think about are any holiday weeks that mean for you that there are significant chunks of time where your traditional capacity to kind of get things done, right?
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Thinking about conquering that to-do list or projects or whatever.
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Do you have any holiday weeks that maybe you're on travel, people are coming to you, your kids are off from school.
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So you know your capacity goes way, way down.
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And when I layered just that one thing in in my life, there is a fall break, there is the full week off over Thanksgiving, and then the last two weeks of December, where I go into just kind of 100% mom mode.
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All right, because that's when school is out.
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And some of those holidays we will have company here, others we may be traveling.
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So just by layering in that first thing, which is really looking at holidays that brought what looked like 14 weeks all the way down to 10.
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That took 28% of my capacity away.
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And we need to remember that because that's a significant chunk.
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All right.
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Now, tied to this, you may also, you know, you may say, hey, we don't have a fall break, but maybe you have several four-day weekends for school breaks, right?
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Where there's teacher work days or closed days from school.
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So you again layer in those holidays and those days off from school and now assess how much time do you actually have left.
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Okay, now the next part of this is to look at your calendar and see do you already have events or activities that you've committed to on your calendar that take a significant chunk of time?
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All right.
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I'm not talking about, you know, the one-hour dentist appointment or the one, you know, the evening holiday party.
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I'm talking about maybe there's a conference for work, right?
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Maybe there's an event or an activity going on that's going to take a significant amount of your time.
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All right.
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So I'll give you an example in my life, the week of Planopalooza, which again is October 22nd and 23rd.
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That whole week is pretty much spoken for for me.
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I spend the three days prior to the event really prepping, practicing, dotting my I's, crossing my T's, and the two days of the event.
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I know I'm not getting anything of significant time getting done during that week.
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So that's a whole other week.
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And then there's a week in early December where I am holding a small live event for other online entrepreneurs.
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So that was another two weeks where my capacity is already spoken for.
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So again, go back to your calendar.
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Look, do you have it?
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Doesn't even have to be a full week.
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Maybe it's three days in one place and three days in another.
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All right, but we need to figure out how much time is already spoken for.
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So that that took two more weeks away.
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So now I'm down to eight weeks of availability out of those original 14.
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And then finally, I looked at my weekends in particular.
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Did I have weekends already spoken for?
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For things like, you know, we we preserve an entire weekend here in our home for holiday decorating, right?
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That's kind of an all-weekend event for us, similar for doing some fall decorating and then holiday decorating.
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Maybe you host a party sometime during Q4.
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When I went through and looked at any weekend commitments that we had and added all of those up, that was another full week of time spoken for.
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So by subtracting out those school breaks, the things on my calendar that that were commitments that take up a significant amount of time, any holiday plans.
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This took my 14 weeks down to having seven available weeks.
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That's a 50% reduction of capacity.
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That is not an insignificant number.
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And I want you to go through this same process.
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Now, you don't need to take the final step to figure out what percent capacity reduction it is.
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But what you need to do is understand how many weeks are you actually working with?
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Because the fact is there's the weeks you can count on a calendar.
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For mine, it was 14.
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And then there's the weeks you have actual capacity for, which for me is seven.
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Seven is the real number.
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That is the number that I need to remember as requests for my time and invitations start coming in.
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Because if I'm thinking 14, right, I'm gonna be saying yes to a lot of stuff.
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If instead I'm thinking seven, I'm probably gonna take a pause and take a minute to make sure that I'm saying yes to the right things and maybe saying thanks, but I can't to the others.
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Now again, I'm encouraging you to go through this exercise, not to freak you out or stress you out or have you been like, great, thanks, Megan.
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You know, now I feel even worse.
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I'm encouraging you to identify what your real number is so that you can protect and preserve what you need on purpose, right?
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When you know the real number that helps you from overextending.
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It's no different than if you walked, you went out to do shopping, whether it's grocery shopping, holiday shopping, whatever.
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If you walked in with cash in hand instead of a credit card and you could only spend the cash that you had, right, you're going to shop differently than if you walked in there thinking, I can spend whatever I need to spend or whatever I feel like spending.
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You make different choices.
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You can still achieve what you want in terms of getting groceries for the week or getting gifts for people again, whatever you're shopping for.
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But when you know what your budget is and you put the parameters in place to ensure that you don't overextend it, this helps you not get in financial debt.
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Well, the same thing applies to us with our time, right?
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If we know what our real capacity is, it means we don't overextend ourselves and we stop setting expectations for things that have no way of happening because you simply don't have the time.
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So this isn't about scarcity.
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This is about having relief and really clear understanding because you can only plan honestly when you're planning against a real number.
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And the real number being what your real capacity is.
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And again, this is what helps you decide what you want to say yes to on purpose instead of throwing out a plan and then just like, okay, I hope it works.
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I'll just keep grinding and waking up earlier and staying up later.
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I know, you know, for me, because I know I'm working now at a capacity of seven weeks, I know right now that if a request for my time pops up that requires any kind of significant travel where I might need to be gone four or more days, I'm likely going to say no, unless the trade-off is just too great of something for me to say yes to.
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Just last week, I had three different invitations spanning November and into December that if I had said yes, all three of those combined would have taken another 10 days of my capacity away.
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Because I know I'm working with those seven weeks and I know there are things that I, you know, want to be working on, need to be working on.
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I said no to all three of those invitations.
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The trade-off wasn't worth the reduction of my capacity.
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Now, an invitation did come in that I chose to say yes to because it was a small hit on capacity and it was aligning with my core values.
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So that was something that felt good to say yes to.
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You know, I'm not trying to get on the bandwagon where people start doing the only X number of shopping days left.
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That's not what this is about, right?
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It's to help you protect and preserve the usually very minimized capacity that women operate from this time of year so that you don't get overextended.
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And this kind of longer-term strategic planning is a lot of the work that we do at Planapalooza.
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So if you've not gotten your ticket yet, I would encourage you to go grab it, megansumroll.com forward slash plan.
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I hope that I get to see you there October 22nd and 23rd.
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And in the meantime, I encourage you, next time you're sitting in front of your calendar, walk through this exercise, right?
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Determine what is your real capacity between now and the end of the year, and then allow that to support awesome decision making for the rest of the year.
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All right, friends, I'll see you back here next week.
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And in the meantime, happy planning.
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Getting on top of all things, time management, organization, and productivity doesn't have to stop just because this episode is over.
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If you are feeling overwhelmed, your calendar's out of control, or you're just running in a race that will never end in terms of your to-do list, I have great news for you.
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I have an app in both the App Store and Google Play called the Pink Bee.
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And it is chopped full of small but incredibly powerful trainings to help you get out of overwhelm.
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It includes my signature Ditch the Overwhelm training and introduction to my time management framework built specifically for women.
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So open up either your app store or Google Play, do a search on the word the Pink Bee, all one word, and download the app to get started today.
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If you've looked at a calendar and counted the weeks between now and the end of the year, and you thought to yourself, there is so much time, I'm here to tell you I thought the exact same thing, and then I actually counted.
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And I'm here to tell you that what a calendar showed versus the number I actually have were nowhere close.
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And by the end of this episode, I want to make sure that you know what your real capacity is from now to the end of the year.
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Welcome to the Work Life Harmony Podcast.
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Guess what?
00:02:45.219 --> 00:02:48.819
You don't have to feel constantly overwhelmed, exhausted, and stressed out.
00:02:48.979 --> 00:02:50.419
There is another way.
00:02:50.659 --> 00:02:56.180
When you have the right systems and tools to plan and manage your time, you can live a life of harmony.
00:02:56.340 --> 00:03:00.579
If you're ready to stop feeling overwhelmed, this is the show for you.
00:03:02.419 --> 00:03:05.219
Hey friends, welcome back to Work Life Harmony.
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So the fact is, at the time this episode is dropping, we've basically got like 14 weeks until the end of the year.
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And I'm not saying this to freak you out or put you into holiday stress mode.
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What I really want out of today is helping you to understand that when it comes to managing and planning our time, it's a lot like having a budget, financial budget.
00:03:28.500 --> 00:03:42.180
And right now, the vast majority of women are thinking about the rest of the year as if they have way more time than they actually do.
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So they're mentally thinking there's a huge amount of money slash time in their account for the rest of the year.
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But subtly, what they don't realize is they likely have way, way less.
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And by the end of this episode here today, I'm going to walk you through an exercise to help you understand what is the difference between what might look like 14 weeks versus what you actually have.
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And again, the reason I it's so important for you to do this work right now is not to put you into panic mode.
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All right.
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It's to prevent you from actually having way more stressed and for getting overbooked and overscheduled from now to the end of the year.
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Because the fact is, as soon as like October hits, it just kind of seems like that last quarter of the year is a total blur, right?
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October is full of fall festivals and this and that.
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Maybe you're a big Halloween fan.
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And then as soon as the last trick-or-treater, right, leaves your front porch on October 31st, it is gentlemen, start your engines when we deal with November and December.
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And this is especially true if you've got young kids at home, right?
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You know the amount of stuff that typically goes on in those last two months coupled with all of the end of year holidays.
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So I want to walk you through the exercise that I just went through recently that was a really big wake-up call for me as I am getting prepped for now to the end of the year.
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If I were to look at the calendar, just an actual calendar and count the number of weeks between now to the end of the year, it starts with I had 14 weeks.
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And 14 weeks to me, I'm like, that's massive, right?
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That's more than just even one quarter's worth.
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Now, the first thing I want you to think about are any holiday weeks that mean for you that there are significant chunks of time where your traditional capacity to kind of get things done, right?
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Thinking about conquering that to-do list or projects or whatever.
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Do you have any holiday weeks that maybe you're on travel, people are coming to you, your kids are off from school.
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So you know your capacity goes way, way down.
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And when I layered just that one thing in in my life, there is a fall break, there is the full week off over Thanksgiving, and then the last two weeks of December, where I go into just kind of 100% mom mode.
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All right, because that's when school is out.
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And some of those holidays we will have company here, others we may be traveling.
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So just by layering in that first thing, which is really looking at holidays that brought what looked like 14 weeks all the way down to 10.
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That took 28% of my capacity away.
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And we need to remember that because that's a significant chunk.
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All right.
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Now, tied to this, you may also, you know, you may say, hey, we don't have a fall break, but maybe you have several four-day weekends for school breaks, right?
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Where there's teacher work days or closed days from school.
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So you again layer in those holidays and those days off from school and now assess how much time do you actually have left.
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Okay, now the next part of this is to look at your calendar and see do you already have events or activities that you've committed to on your calendar that take a significant chunk of time?
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All right.
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I'm not talking about, you know, the one-hour dentist appointment or the one, you know, the evening holiday party.
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I'm talking about maybe there's a conference for work, right?
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Maybe there's an event or an activity going on that's going to take a significant amount of your time.
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All right.
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So I'll give you an example in my life, the week of Planopalooza, which again is October 22nd and 23rd.
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That whole week is pretty much spoken for for me.
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I spend the three days prior to the event really prepping, practicing, dotting my I's, crossing my T's, and the two days of the event.
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I know I'm not getting anything of significant time getting done during that week.
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So that's a whole other week.
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And then there's a week in early December where I am holding a small live event for other online entrepreneurs.
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So that was another two weeks where my capacity is already spoken for.
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So again, go back to your calendar.
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Look, do you have it?
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Doesn't even have to be a full week.
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Maybe it's three days in one place and three days in another.
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All right, but we need to figure out how much time is already spoken for.
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So that that took two more weeks away.
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So now I'm down to eight weeks of availability out of those original 14.
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And then finally, I looked at my weekends in particular.
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Did I have weekends already spoken for?
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For things like, you know, we we preserve an entire weekend here in our home for holiday decorating, right?
00:09:05.779 --> 00:09:13.299
That's kind of an all-weekend event for us, similar for doing some fall decorating and then holiday decorating.
00:09:13.539 --> 00:09:18.100
Maybe you host a party sometime during Q4.
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When I went through and looked at any weekend commitments that we had and added all of those up, that was another full week of time spoken for.
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So by subtracting out those school breaks, the things on my calendar that that were commitments that take up a significant amount of time, any holiday plans.
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This took my 14 weeks down to having seven available weeks.
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That's a 50% reduction of capacity.
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That is not an insignificant number.
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And I want you to go through this same process.
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Now, you don't need to take the final step to figure out what percent capacity reduction it is.
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But what you need to do is understand how many weeks are you actually working with?
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Because the fact is there's the weeks you can count on a calendar.
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For mine, it was 14.
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And then there's the weeks you have actual capacity for, which for me is seven.
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Seven is the real number.
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That is the number that I need to remember as requests for my time and invitations start coming in.
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Because if I'm thinking 14, right, I'm gonna be saying yes to a lot of stuff.
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If instead I'm thinking seven, I'm probably gonna take a pause and take a minute to make sure that I'm saying yes to the right things and maybe saying thanks, but I can't to the others.
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Now again, I'm encouraging you to go through this exercise, not to freak you out or stress you out or have you been like, great, thanks, Megan.
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You know, now I feel even worse.
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I'm encouraging you to identify what your real number is so that you can protect and preserve what you need on purpose, right?
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When you know the real number that helps you from overextending.
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It's no different than if you walked, you went out to do shopping, whether it's grocery shopping, holiday shopping, whatever.
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If you walked in with cash in hand instead of a credit card and you could only spend the cash that you had, right, you're going to shop differently than if you walked in there thinking, I can spend whatever I need to spend or whatever I feel like spending.
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You make different choices.
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You can still achieve what you want in terms of getting groceries for the week or getting gifts for people again, whatever you're shopping for.
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But when you know what your budget is and you put the parameters in place to ensure that you don't overextend it, this helps you not get in financial debt.
00:11:59.380 --> 00:12:03.140
Well, the same thing applies to us with our time, right?
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If we know what our real capacity is, it means we don't overextend ourselves and we stop setting expectations for things that have no way of happening because you simply don't have the time.
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So this isn't about scarcity.
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This is about having relief and really clear understanding because you can only plan honestly when you're planning against a real number.
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And the real number being what your real capacity is.
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And again, this is what helps you decide what you want to say yes to on purpose instead of throwing out a plan and then just like, okay, I hope it works.
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I'll just keep grinding and waking up earlier and staying up later.
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I know, you know, for me, because I know I'm working now at a capacity of seven weeks, I know right now that if a request for my time pops up that requires any kind of significant travel where I might need to be gone four or more days, I'm likely going to say no, unless the trade-off is just too great of something for me to say yes to.
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Just last week, I had three different invitations spanning November and into December that if I had said yes, all three of those combined would have taken another 10 days of my capacity away.
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Because I know I'm working with those seven weeks and I know there are things that I, you know, want to be working on, need to be working on.
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I said no to all three of those invitations.
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The trade-off wasn't worth the reduction of my capacity.
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Now, an invitation did come in that I chose to say yes to because it was a small hit on capacity and it was aligning with my core values.
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So that was something that felt good to say yes to.
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You know, I'm not trying to get on the bandwagon where people start doing the only X number of shopping days left.
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That's not what this is about, right?
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It's to help you protect and preserve the usually very minimized capacity that women operate from this time of year so that you don't get overextended.
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And this kind of longer-term strategic planning is a lot of the work that we do at Planapalooza.
00:14:24.339 --> 00:14:30.180
So if you've not gotten your ticket yet, I would encourage you to go grab it, megansumroll.com forward slash plan.
00:14:30.579 --> 00:14:34.019
I hope that I get to see you there October 22nd and 23rd.
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And in the meantime, I encourage you, next time you're sitting in front of your calendar, walk through this exercise, right?
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Determine what is your real capacity between now and the end of the year, and then allow that to support awesome decision making for the rest of the year.
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All right, friends, I'll see you back here next week.
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And in the meantime, happy planning.
00:15:00.099 --> 00:15:06.500
Getting on top of all things, time management, organization, and productivity doesn't have to stop just because this episode is over.
00:15:06.740 --> 00:15:15.940
If you are feeling overwhelmed, your calendar's out of control, or you're just running in a race that will never end in terms of your to-do list, I have great news for you.
00:15:16.180 --> 00:15:20.420
I have an app in both the App Store and Google Play called the Pink Bee.
00:15:20.660 --> 00:15:26.740
And it is chopped full of small but incredibly powerful trainings to help you get out of overwhelm.
00:15:26.980 --> 00:15:34.980
It includes my signature Ditch the Overwhelm training and introduction to my time management framework built specifically for women.
00:15:35.220 --> 00:15:43.859
So open up either your app store or Google Play, do a search on the word the Pink Bee, all one word, and download the app to get started today.
