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What happens when the person processing your payroll is the fraudster?
In this episode of It's About Payroll, Brian and Walt break down a jaw-dropping real case out of Miami — a payroll manager at an orthopedic practice who allegedly stole over $1.5 million by increasing her own salary, issuing herself unauthorized bonuses as large as $25K, and racking up $400K+ in personal charges on the company credit card. Oh, and it went undetected for more than two years.
This isn't just a crime story. It's a masterclass in what happens when internal controls don't exist.
In this episode:
🔍 How she allegedly set herself up as the account owner — giving herself God-mode access
🚨 The control failures that made $1.5M disappear without anyone noticing
📋 A NEW segment: Payroll Crime Prevention Scenarios (multiple choice — test yourself!)
💡 Brian's Payroll Fitness Tip: How to build a payroll dashboard that catches anomalies before they become felonies
✅ Lessons for employers, small business owners, and payroll service providers
The real takeaway: No honest payroll professional should be placed in a system where their work is never independently reviewed. Trust is not a control.
🎓 Interested in leveling up your payroll career? Check out our Certified Payroll Technician (CPT) course — cohort 1 is already underway!
📲 Subscribe, like, share, and tell a friend to tell a friend.
💬 Got a topic or guest you want us to cover? Drop it in the comments.
Links:
https://wrkdefined.com/podcast/its-about-payroll
itsaboutpayroll.io
https://youtu.be/Bcx9MFYjZE0
https://local12.com/news/nation-world/payroll-manager-stole-million-millions-doctors-office-doctor-back-neck-orthopedic-authorized-unauthorized-paymaster-administrative-access-discovered-arrest-fraud-steal-stealing-poor-miami
In this episode of It's About Payroll, Brian and Walt break down a jaw-dropping real case out of Miami — a payroll manager at an orthopedic practice who allegedly stole over $1.5 million by increasing her own salary, issuing herself unauthorized bonuses as large as $25K, and racking up $400K+ in personal charges on the company credit card. Oh, and it went undetected for more than two years.
This isn't just a crime story. It's a masterclass in what happens when internal controls don't exist.
In this episode:
🔍 How she allegedly set herself up as the account owner — giving herself God-mode access
🚨 The control failures that made $1.5M disappear without anyone noticing
📋 A NEW segment: Payroll Crime Prevention Scenarios (multiple choice — test yourself!)
💡 Brian's Payroll Fitness Tip: How to build a payroll dashboard that catches anomalies before they become felonies
✅ Lessons for employers, small business owners, and payroll service providers
The real takeaway: No honest payroll professional should be placed in a system where their work is never independently reviewed. Trust is not a control.
🎓 Interested in leveling up your payroll career? Check out our Certified Payroll Technician (CPT) course — cohort 1 is already underway!
📲 Subscribe, like, share, and tell a friend to tell a friend.
💬 Got a topic or guest you want us to cover? Drop it in the comments.
Links:
https://wrkdefined.com/podcast/its-about-payroll
itsaboutpayroll.io
https://youtu.be/Bcx9MFYjZE0
https://local12.com/news/nation-world/payroll-manager-stole-million-millions-doctors-office-doctor-back-neck-orthopedic-authorized-unauthorized-paymaster-administrative-access-discovered-arrest-fraud-steal-stealing-poor-miami
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