Making Bulk Edits in QuickBooks [5.26.26]

WEBVTT
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Welcome everybody to another QB Power Hour.
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Hopefully those of you that were in the waiting room got the full experience of the video because we're not gonna be having the video play while I'm trying to figure out how to From advance the slides.
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Let me know if if that worked well.
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Put it in the, put it in the chat or, something like that because we wanna get started with the content today because we have a lot to talk about.
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And we might even get
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to- Oh, yeah, Intuit keeping us active over here.
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Yeah, and Anna Burke is,"What video?" So that d- that doesn't sound promising, Sharrin.
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It's, so it was just the doo doo-
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Yeah
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Doo.
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Join our communities and find us over here, and- you don't get CP for this anymore.
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So all right, no one saw it.
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Yeah.
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You and I will have to test it later.
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It's okay.
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We'll
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have to test it.
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Okay.
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So yeah, the little intro video that, that starts when we're, when we start the Power Hour talks about the housekeeping and all of that stuff, and that should be playing in the waiting room as you're waiting.
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Now, if you just got here and you weren't sitting in the waiting room, then you wouldn't see the video.
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Yeah.
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We'll tech- we'll check
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it out.
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Hold on.
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In case they missed it, doo- doo Doo, doo.
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Pretty- very nice
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Am I on?
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You, are.
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All right.
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You are.
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You, you- All right you've been around, you've been around the QB Power
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Hour.
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I'm on YouTube.
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Lisa was in the waiting room for 30 minutes.
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Damn.
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Whoa.
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L- so Lisa, did you see the video?
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Yeah.
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Or do you- Apparently not, but Lisa- Okay.
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All right.
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Go ahead, Dan.
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Do your thing.
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Yeah, okay.
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Today we're gonna be talking about making bulk edits in QuickBooks.
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We'll talk a little bit about desktop, and we'll talk a little bit about QuickBooks Online, but we'll talk about some of the ways to make mass changes inside of QuickBooks.
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We do wanna shout out, since apparently the video didn't say that we do have some spotlight sponsors, and this is how it keeps the QB Power Hour free for all the attendees.
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Please check them out and support them.
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Now, if you wanna connect with Sharrin and I and not get so interruptive back and forth because we don't rehearse the QB Power Hour- I
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don't even look at the slides, you guys.
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I have no idea what we're talking about till it's in my face.
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I'm not gonna lie here.
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Dan is the, Dan lifts, I show up.
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That's it.
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But if you wanna- So if you wanna connect with us on an uninterrupted basis we each have our own communities.
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What is your what is your commu- and I know it's Clone Conquer, but what is- Fix Businesses, Dan what is the takeaway?
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I
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get owners unstuck.
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If you're stuck and you can't get out of it, and you're like,"I don't even know.
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Do I hire?
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Do I fix something?
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Do I bring in tech?
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And if I do, I can't even do it," I help you get out of that.
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So it's advising the advisor.
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I have a community, and I do one-on-one advisory.
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Excellent.
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And then mine is more focused on getting the most out of QuickBooks, right?
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Yes.
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So if you have some questions or concerns about,"Oh, I want to get more out of QuickBooks or make things more efficient," that's where that's where School of Bookkeeping comes in.
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We are...
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If you're joining us for the first time, we have changed a little bit about the QB Power Hour, and we've made some categories of our of our w- webinars, so we have different ones in there.
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We've also made individual registrations.
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If you're still part of the recurring one, that's gonna expire after next time.
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So if you're tired of getting two alerts from me that- I
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get four, just saying.
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And I get, at least 16 so- Okay so so I'm, I'm-
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You're four times better than I am, Dan, when
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all those- I'm eating my own dog food when it comes to- when it comes to updating myself, that's gonna expire after the next one to- so hopefully everybody got the memo now that we've moved over to individual registrations.
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You can check out those on our website and put them on your calendar as well.
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So today we're gonna be...
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Hopefully, we get past the Intuit news part.
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And
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I- Oh, you started with that.
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Oh.
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Yes.
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Smart.
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Yeah so we're gonna talk about the, some of the news that happened on cue, like right before the Power Hour about the QuickBooks Payroll changes, as, as well as the Q3 results and the announcements that that occurred immediately following.
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So we'll, try to maintain a concise conversation about that, but-
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Come on I
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can't guarantee that.
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But then we'll go
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into- My parents used to say that too, my teachers
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But we do wanna g- get into m- bulk editing tools that are in QuickBooks Desktop and Online and some external tools.
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And over at School of Bookkeeping, we're gonna be having a bulk edit cohort.
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So if we're not talking too much about enough about what the bulk editing there will be an opportunity for more- concise or not as not as unscripted with the cohort that we have.
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So Sharrin, launch the first poll question, please.
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You got it.
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Launch.
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Launch.
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Which
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version of QuickBooks do you support your clients with?
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And while that, while you're answering that, we're gonna go right into the what burns Sharrin's smores, and we'll talk about some- Get it out Intuit news and updates.
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So-
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Get it out
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first, first thing, you may have received a, an email in the last couple weeks about the QBO payroll changes.
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It is going, undergoing a verbiage change from QBO Payroll to QBO...
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or no, Workforce, sorry.
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So it's gonna be changing that terminology, and that seems to be a theme over the last couple weeks of terms changing.
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But basically QuickBooks or Intuit purchased a human capital management company, acquired a ma- h- human cap- human capital management company as a new acquisition.
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They are changing the name to, from just Payroll to Workforce because those the HSM or HCM companies is gonna bring bring to the fold, at least that's the promise, that there will be more HR-related things.
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Now, Sharrin, you're you're a fan of Rippling, which is, which would that
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be- I am a Rippling fan
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would that be in the same vein as an HS- HCM?
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Oh, yeah.
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They're all using that HCM and HCA, human capital...
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Sorry.
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That's the new we got, we all got over CAS, and now they're bringing this in.
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It's just basically payroll and looking at the data.
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But yeah, same thing.
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It makes sense in the evolution of Intuit to have everything in one stop.
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They move the accounts out of the way.
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You bring in just the end user business owner, and they're like,"Oh, I have Intuit.
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I need nothing else.
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This is my whole back office system.
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I process everything," right?
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So it makes sense.
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They're moving in the right direction even though the, their HR product sucks.
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Yeah, which was I think Mammoth was the was the company that they were working with, and I don't know what the what the outcome for that is.
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Probably it's gonna be the way of Melio when Intuit incorporated its own QuickBooks Bill Pay.
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Yep
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Melio got the boot.
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There is a link in the slides for the Firm of the Future article.
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I did just put in the chat the, Whoops, I didn't put it in the chat.
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I meant to put in the chat today's handouts.
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Yeah,
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they've already asked me twice, but-
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There you go
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didn't want to, didn't want to interrupt
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That is in the chat there.
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Which I would've normally done during the intro video, but we don't have the intro video, so we're still, working through this.
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But there is a link there for the Firm of the Future article and the handout, so you can download that.
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So with change typically comes a pricing change or update.
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This is also on the Firm of the Future article as well, so you can take a look at it there.
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But the pricing changes for payroll have not heard anything about pricing changes for, QuickBooks Online.
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That get-- that did get hinted at on the third quarter results call, which, we're gonna talk a little bit about in the next slide.
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But the changes with payroll is, all being related to the employee-- the per employee cost.
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They're not changing any of the base costs.
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It's all just dealing with the- the per employee cost.
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So Workforce Payroll, which is-- was Core, QBO Payroll Core is increasing by fifty cents an employee.
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Then Workforce Premium is adding a three dollar surcharge to the employee cost.
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And the Workforce Elite is getting a, quite a jump from twelve to seventeen per employee.
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And then Premium and Elite are having this optional fif-- five dollars per employee add-on for the benefits administration.
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All that is we don't know the details of what that actually means, but we know that is going to be-- there's gonna be a charge associated with that.
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That's what we do know.
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Yeah.
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Yeah
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the ef-- the effective date for these pricing changes is July first if you're directly being billed by Intuit.
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So after-- So your next billing after that will in-incorporate these changes.
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If you are participating with a QuickBooks solution provider, the QSP channel those prices don't go into effect until after September first.
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If you have clients who are currently on a promotion they will not be affected by the pricing change until this promotion ends.
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So those are the, dates involving the, those pricing changes.
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So speaking of workforce changes Intuit had its third quarter results call last week and made some pretty interesting announcements.
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Basically, the third quarter is the results of tax season, right?
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Because Intuit's fiscal year begins on October first-- or I'm sorry, August first, excuse me.
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So their third quarter is right around the TurboTax tax preparation filing season, right?
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Working added to it, I didn't realize how heavily, How heavy that was that business unit the, tax preparation side of things was for Intuit, right?
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I was...
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I grew up, I cut my teeth in QuickBooks, right?
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So we were all in that particular business unit.
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So with this third quarter you look at the charts and all the things that, are readily available out there about Intuit as a publicly traded company.
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Q- Q3, or the third quarter, is typically the largest revenue source for Intuit.
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And as they were talking about it, it was...
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it underperformed, right?
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Because TurboTax being the do it yourself model is the, is getting disrupted, right?
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That's, really what it, boiled down to.
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They lost share, they lost some revenue on the, TurboTax side of things from my analysis of, what what they said.
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This is the season, right?
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The where QuickBooks then either looks at its budget, looks at those results of the third quarter- and makes makes adjustments based off of that.
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And the, easiest way that they make adjustments is by changing the workforce changing the, the number of badged employees that, that work for Intuit.
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So they announced a large reduction.
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It was seven- 17% of the workforce.
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One thing I do want to point out is that they increased their number of employees from the last time they had a huge layoff like this, right?
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You look back at the last time, it was like 9 or 10% of the workforce re- reduction.
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They had less of a headcount than What they laid off with what they had today, or recently when they announced these, the- these layoffs.
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So- at some point they do acquire employees.
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And, that could be part of the part of, the whole thing is that it could be a, an acquisition that caused the, raise in headcount.
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But I experienced- Yeah Several, iterations of this.
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Sharrin, go ahead.
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I saw...
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So first of all, shout out to Intuit.
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They did it right this time.
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When they did the layoff, they actually didn't go,"Hey, 50% of these people sucked." Yeah.
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"But we're not telling you which 50%." So shout out to Intuit for not doing that again.
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Secondly, I was going through my LinkedIn trying to figure out who, and it was a lot of Credit Karma people.
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Almost significantly- Credit Karma staff.
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So that, again, Intuit pisses me off.
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Yes.
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But, it tracks, right?
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I know...
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Does everybody want me to be angrier, right?
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I'm- Okay, just making sure.
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Just making sure they're not...
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But they bought Credit Karma.
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And honestly, Credit Karma can be so automated in AI that they're like,"We had all these people, we don't need them anymore." So not only that, most of the departments that they had that stand alone on Credit Karma, they merge into whatever they had in Intuit.
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So that being said, I think they needed to get rid of all the Credit Karma people, but at the same time took a chance to get rid of some others that they won't announce- were underperforming because that went so well last time.
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So- Yeah anyhow, like I said, if you're in my community, if you watch anything I do, if your job isn't client facing, relationship facing, they're gonna try to replace you with computers,
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yeah.
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And, that seemed to be the the biggest thing is that TurboTax and Credit Karma, they aligned the the business units under one thing.
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The middle management components and, the teams that were part of both TurboTax and Credit Karma, because that's really the- personal finance side of Intuit.
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There was some redundancies in, positions and those roles were eliminated.
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It's hard to believe that there's 3,000 of them that were redundant, but that is, That's what they said.
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These changes they happen pretty frequently, and being Yeah A part of this being part of the, of this experience it became part of the culture.
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Just working there that, okay, we're in the fourth quarter.
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Who is it this year, right?
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Yeah.
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And it's never anybody that expected it.
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People that'll say,"Oh, hey, I was there for 15 years." I'm like at least you get a longer severance package." Like- Yeah Almost, I, it...
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Almost everybody that I know used to work at Intuit.
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You did, Hector did, Allison did.
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I cannot believe how many of you ding-dongs used to work at Intuit.
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Ding-dongs,'cause I just can't work for the man.
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So- Just saying.
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But, Whoops to their credit they typically, they do this catch and release thing where they, they reorganize, and they restructure, and they make re- requisitions.
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And it's instead of the culture of,"Hey, we think you would do better in this position," they just- ever, right?
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And then allow folks to look at what's available and reapply, right?
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And a lot of times that's what happens, is that people don't actually have to turn in their badge because all they do is just reapply for another position and get rehired for that position.
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And, that way they're it- I get it that they're getting the type of people that they want for those positions.
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And those people are putting in the initiative to get those positions.
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But it is, a lit- it is a little stressful.
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I think that's- Yeah the nicest way to-
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I feel bad.
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And the problem is, Dan, is that everybody's laying off right now, like everybody.
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I, it, all these big, corporations.
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So it's scary'cause it's like, where are they gonna go?
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I, if you look across the accounting channel, almost all, not almost all, but a large portion of the tech that you see at conferences, they're getting rid of their partner program.
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They're sending in their sales and marketing people to the booths instead of their big old partner program, right?
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They're spending less money on trying to get us into their product.
00:19:07.005 --> 00:19:08.545
I have a few ideas around that.
00:19:09.505 --> 00:19:11.785
But there's, where are these people gonna go?
00:19:12.055 --> 00:19:14.015
What are- what are we going to do?
00:19:14.015 --> 00:19:16.585
Are we all just gonna rebuild robots for a living?
00:19:16.904 --> 00:19:18.835
What are we going to do?
00:19:19.375 --> 00:19:28.694
I think we need to start torching the AI plants and the AI field circ- Let's just, all of us accountants uprise.
00:19:28.994 --> 00:19:29.525
We can do it.
00:19:29.525 --> 00:19:30.765
There's more of us than them.
00:19:30.904 --> 00:19:31.515
I'm just saying.
00:19:31.515 --> 00:19:31.545
I
00:19:31.545 --> 00:19:31.714
know.
00:19:31.914 --> 00:19:32.565
We're strong.
00:19:33.454 --> 00:19:35.204
That had nothing to do with what you were saying.
00:19:35.234 --> 00:19:37.164
But I said, it anyways.
00:19:37.384 --> 00:19:37.714
You did.
00:19:38.565 --> 00:19:38.825
All right.
00:19:39.005 --> 00:19:42.464
Let's let's talk about what we're, supposed to talk about today.
00:19:43.434 --> 00:19:50.494
We will actually, in an upcoming QB Power Hour, we are gonna be talking about robots versus humans.
00:19:51.285 --> 00:19:58.785
And and so we will continue this this chat conversation about-
00:19:58.815 --> 00:19:59.505
Hey, that's mine.
00:19:59.505 --> 00:20:00.775
I'm actually hosting that one.
00:20:02.305 --> 00:20:02.404
Yeah.
00:20:02.404 --> 00:20:03.454
I'm interested-
00:20:04.025 --> 00:20:04.295
I know
00:20:04.295 --> 00:20:05.525
to see what you come up with.
00:20:06.315 --> 00:20:06.644
I know.
00:20:07.434 --> 00:20:10.934
The bulk changes making mass changes inside of QuickBooks.
00:20:11.775 --> 00:20:16.285
Let's talk about some of the reasons that you would make mass changes, right?
00:20:17.144 --> 00:20:25.884
Incorrect categorization rules, bank rules or something that, that were functioning or not, functioning properly.
00:20:27.085 --> 00:20:37.174
You maybe have to clean up some of the lists updating the customers with their address or, Making changes that you might need.
00:20:38.025 --> 00:20:43.984
But it, especially in QuickBooks Online, a lot of those changes are individual, right?
00:20:43.984 --> 00:20:48.625
So it ends up being a, a rote clicking thing.
00:20:48.625 --> 00:21:02.845
And then with the inability, I think, for keyboard shortcuts to be as useful as they are in Desktop it becomes m- some of, somewhat of a challenge sometimes, right?
00:21:02.845 --> 00:21:13.855
So y- and then if you are moving a client from Desktop to QuickBooks Online, a lot of times you need to make some post-migration changes.
00:21:13.894 --> 00:21:18.775
And so sometimes you want to do that in one fell swoop, right?
00:21:19.214 --> 00:21:21.954
So let's talk about some of those tools, right?
00:21:21.954 --> 00:21:29.065
So in Desktop bulk editing tools, the biggest one, and I think I think it was...
00:21:30.414 --> 00:21:43.384
A lot of times when I talk to people about Desktop and making ma- bulk changes to lists, a lot of people didn't even realize that Add/Edit Multiple List Entries was an option.
00:21:44.644 --> 00:22:06.765
And that is one of the things that they, if they wanted to update something they would, call in first okay, I got a spreadsheet, and I just need to bring it in." and sometimes those particular things that they were dealing with didn't have a way to get in outside of some kind of third-party tool, which we'll talk a little bit about.
00:22:07.525 --> 00:22:12.134
So the Add/Edit Multiple List Entries allows for that to happen.
00:22:12.585 --> 00:22:16.255
You can customize the columns to match your Excel spreadsheet.
00:22:16.285 --> 00:22:37.416
There are built-in Excel-ish, Ex-Excel-esque types of things like copy down and things of that nature where you can show these lists, whether they be customers or vendors or your items list and then make those mass changes in one fell swoop.
00:22:38.356 --> 00:22:47.547
Obviously, the bank feed you can do a lot of undoing or ignoring as far as making vast, mass changes.
00:22:48.636 --> 00:22:59.047
There is tools and utilities for the income tracker or the bill tracker where you can do a lot of things in, bulk of sending or printing transactions.
00:22:59.807 --> 00:23:33.416
And then, of course, with Enterprise and, and/or your Accountant Edition, you've got some batch tools in there where you can batch create transactions individually with with invoices as well as other options very similar to what in, Advanced with batch enter transactions but also batch cla- batch reclassifying and deleting or writing off invoices and fixing unapplied customers and vendors payments, merging vendors.
00:23:33.666 --> 00:23:39.817
A lot of tools are inside of QuickBooks Desktop to do a lot of things at once.
00:23:40.787 --> 00:23:45.696
In QuickBooks Online there are batch actions on most places.
00:23:47.416 --> 00:24:00.997
The bank feed undo is the ability to remove a lot of transactions that have been added to your QuickBooks through the register if they've been posted or un- you want to unmatch them.
00:24:01.557 --> 00:24:03.267
You can batch undo them.
00:24:04.067 --> 00:24:09.997
You've, of course, got the batch reclassify transactions and batching transactions.
00:24:10.037 --> 00:24:37.471
And in QuickBooks Online Advanced, you've got the spreadsheet sync s- which is an add-on that's included with QuickBooks Online Advanced for Excel or Google Sheets we did do a workshop on school bookkeeping about making bulk edits with spreadsheet sync, so there's a link there for that because that took us about 45 minutes, and we're not gonna take that 45 minutes right now.
00:24:38.671 --> 00:24:40.000
So if you wanna check it out, go ahead.
00:24:42.631 --> 00:24:48.871
Second poll question: What tools do you use to make bulk changes inside of QuickBooks today?
00:24:48.901 --> 00:24:56.050
Is it the tools inside of QuickBooks, or maybe there's other tools that that you use.
00:24:57.550 --> 00:25:04.480
Karen, in, in your history of QuickBooks, do you is that-
00:25:04.480 --> 00:25:06.320
I use the QuickBooks tool.
00:25:06.381 --> 00:25:07.240
It's always been...
00:25:07.721 --> 00:25:11.681
Honestly, it's been progressively better from when it first started.
00:25:11.681 --> 00:25:12.840
That's why that one time when I...
00:25:12.871 --> 00:25:13.560
Remember I messaged you.
00:25:13.560 --> 00:25:20.881
I'm like,"Where the hell is my toolbox?" I need to, I needed to make bulk edits and yeah.
00:25:21.641 --> 00:25:23.371
You can make'em in so many places now.
00:25:23.730 --> 00:25:24.441
I haven't...
00:25:24.980 --> 00:25:32.550
Back in the day, I used to use Transaction Pro, which before it was called Transaction Pro Importer or Transaction Pro Deleter.
00:25:32.550 --> 00:25:33.891
They actually had two different websites.
00:25:33.891 --> 00:25:35.921
You remember back in 2000, like- Yeah 14.
00:25:36.310 --> 00:25:37.661
Anyhow, for desktop.
00:25:38.010 --> 00:25:41.101
And I used that until QuickBooks started adding it in.
00:25:41.101 --> 00:25:41.550
I make...
00:25:43.401 --> 00:25:43.701
I'm...
00:25:44.121 --> 00:25:44.780
I am in Books.
00:25:44.810 --> 00:25:50.080
I still stay in Books to keep on top of it, but I, yeah, I utilize it like crazy.
00:25:50.131 --> 00:25:56.580
I haven't seen a need, what I'm saying, is I haven't seen a need for a third party at, yet, yet.
00:25:56.631 --> 00:25:57.010
Yet.
00:25:57.810 --> 00:26:03.621
I'm sure I'll get I'm sure I'll get people pointing in on how I'm wrong.
00:26:03.621 --> 00:26:05.090
But I just haven't seen it, honestly.
00:26:05.090 --> 00:26:07.090
It's one of the things QuickBooks does right, and it should.
00:26:08.121 --> 00:26:08.671
It should.
00:26:08.750 --> 00:26:09.351
They should.
00:26:09.351 --> 00:26:14.010
This should be something that you should not need a third party for, in my opinion.
00:26:14.010 --> 00:26:14.191
Yeah.
00:26:14.820 --> 00:26:15.211
Yeah.
00:26:15.211 --> 00:26:15.750
So- It's just,
00:26:16.431 --> 00:26:19.141
yeah, it's just- Good job being average with your product.
00:26:19.270 --> 00:26:19.901
Sorry.
00:26:20.161 --> 00:26:22.770
I'm just angry at, I'm so angry at them.
00:26:22.800 --> 00:26:23.851
I don't know why.
00:26:23.881 --> 00:26:26.121
They've done nothing to me except piss me off.
00:26:27.010 --> 00:26:27.760
They haven't personally...
00:26:27.760 --> 00:26:28.800
Actually, that's not true.
00:26:29.201 --> 00:26:37.191
They, their representatives have personally said things to/about me- so maybe I am justifiably bitter.
00:26:37.340 --> 00:26:38.090
Old jaded.
00:26:39.451 --> 00:26:43.381
Jaded, or I just- have no filter, but whatever.
00:26:44.381 --> 00:26:44.560
Maybe
00:26:44.560 --> 00:26:44.651
both.
00:26:44.651 --> 00:26:48.451
See, most everybody here, 76% are QuickBooks only.
00:26:48.611 --> 00:26:52.421
26% are Right Tool, and then 16 are SaaS transaction.
00:26:52.770 --> 00:26:57.131
When some- when you guys, the six, the seven of you that said something else, can you drop in the chat what it is?
00:26:57.131 --> 00:26:58.201
I'd be curious to know.
00:26:58.871 --> 00:26:59.201
But go ahead.
00:26:59.201 --> 00:27:00.090
If it's Go ahead, Dan.
00:27:00.090 --> 00:27:00.451
I'll get- Zed
00:27:00.451 --> 00:27:01.881
Access or something like that.
00:27:02.431 --> 00:27:03.090
But yeah, there's, Oh,
00:27:03.090 --> 00:27:03.270
Keeper.
00:27:03.270 --> 00:27:04.131
Keeper does do it now.
00:27:04.871 --> 00:27:05.250
That's true.
00:27:05.490 --> 00:27:10.421
That's true All right, so QuickBooks can only do so much, right?
00:27:10.421 --> 00:27:12.621
So each tool has its limits, right?
00:27:12.621 --> 00:27:32.810
So if you're not using QuickBooks Online Advanced, you don't get access to spreadsheet sync to, to do those things or the batch transactions or some of the other utilities or tools that, that might be in there, the workflow automations and those types of things.
00:27:34.141 --> 00:27:38.490
And, oftentimes those batch actions are limited to only certain functions.
00:27:39.980 --> 00:27:50.941
'cause like you can go in on a, vendor screen and update You know, historical transactions and that's part of a batch batch action.
00:27:51.560 --> 00:27:52.330
But if you wanna...
00:27:52.951 --> 00:28:01.000
It's always seems to be the shallow end of the pool and it's like what about this?" And then,"Oh, we don't do that," right?
00:28:01.000 --> 00:28:01.510
Type of thing.
00:28:02.340 --> 00:28:04.770
And then there's the challenge of discovery, right?
00:28:05.280 --> 00:28:08.300
Like, where do you go to find these things?
00:28:09.371 --> 00:28:15.151
There's Each screen might have a different view or, look of that, right?
00:28:15.980 --> 00:28:45.320
Like when you're importing in Desktop, that's when it tells you,"Hey, you could go over to add, edit, remove or add, edit multiple list items in Desktop." So a lot of people didn't even realize that it's there, and they have to tell you"Hey, it's over here instead." batch transactions, you can't edit all types of transactions, and results vary on what you can actually edit, right?
00:28:45.361 --> 00:28:48.661
Even if it's on the invoices where it's something that you can.
00:28:49.101 --> 00:28:53.131
And then Advanced, the custom fields is a manual process, right?
00:28:54.790 --> 00:29:01.111
There's really cool things that you can do with those custom fields, but if you can't batch edit them that's a challenge, right?
00:29:01.141 --> 00:29:18.451
And that, became evident to me because I moved Helped, a company move from Desktop to Online, and they were using vendor type as a as a field, and that's not a field in QuickBooks Online.
00:29:19.300 --> 00:29:25.971
So we had to turn that into a custom field so that they could categorize their vendors by type.
00:29:26.601 --> 00:29:32.621
But they have 8,000 vendors, and to edit-
00:29:32.661 --> 00:29:33.010
Yeah
00:29:33.411 --> 00:29:37.181
Each particular there's 2,000 active, I should say.
00:29:38.510 --> 00:29:50.411
So 2,000 vendors editing advan- the custom fields was a manual process without some kind of alternative to be able to do that.
00:29:52.830 --> 00:29:58.421
The, external utilities there are, plenty as people are, are- Oh, yeah are saying.
00:29:58.810 --> 00:30:04.921
We're gonna focus primarily on Saasant and Right Tool Tool Pro.
00:30:04.971 --> 00:30:05.510
I love that,
00:30:05.510 --> 00:30:06.141
Saasant.
00:30:06.330 --> 00:30:06.891
Saasant.
00:30:07.260 --> 00:30:09.651
I don't know why, I just always loved the name.
00:30:09.840 --> 00:30:13.260
Probably'cause my sassy Sharrin emoji that I have, but Saasant.
00:30:14.861 --> 00:30:15.030
Yeah.
00:30:15.861 --> 00:30:18.221
Now there are others, right?
00:30:18.631 --> 00:30:24.280
You, mentioned them Transaction Pro or TPro or whatever they're calling themselves these days.
00:30:26.000 --> 00:30:30.921
Zed Access Automate Transaction- Ooh the Da- Data Transfer Utility.
00:30:30.921 --> 00:30:31.211
Yeah.
00:30:32.507 --> 00:30:35.287
I have a, I wanna know, I wanna hear your opinion on this.
00:30:37.906 --> 00:30:43.086
So all these third-party integrations got created because Intuit didn't have it yet, Right.
00:30:44.977 --> 00:30:45.487
Uncat.
00:30:45.946 --> 00:30:46.987
Let's talk about Uncat.
00:30:47.047 --> 00:30:48.836
Love Brandon, his daughter's adorable.
00:30:48.836 --> 00:30:51.717
They bring the best stuff to all the conferences.
00:30:52.176 --> 00:30:59.297
But at what point does a product like Uncat no longer become relevant or something we need when QuickBooks...
00:30:59.366 --> 00:31:03.777
I still don't think QuickBooks does uncategorize well, like getting it to your clients at all.
00:31:03.807 --> 00:31:04.757
I would never use it.
00:31:05.047 --> 00:31:07.267
But our project management tools really do.
00:31:07.497 --> 00:31:08.537
Same with these type of things.
00:31:09.856 --> 00:31:16.656
Obviously Intuit has spent some time y- researching other products that are doing well, like Double.
00:31:16.686 --> 00:31:19.457
I think Double does something, then Intuit does it, right?
00:31:19.457 --> 00:31:20.696
And I was just talking to Ben about it.
00:31:20.696 --> 00:31:22.037
I'm like,"Ben, Intuit's copying you.
00:31:22.037 --> 00:31:27.277
Isn't that is, doesn't that give you some sort of like ego trip?" And he goes,"No.
00:31:27.376 --> 00:31:40.467
I, yeah, it's great to see a big old product steal all our ideas and get paid for it." I'm like,"Okay, makes sense." But I'd still be like,"Ha th- so at what point do you think we start, like these third-party integrations start becoming irrelevant?
00:31:42.836 --> 00:31:44.717
It's it's part of...
00:31:45.217 --> 00:31:49.067
I- it's an interesting phenomenon, right?
00:31:49.067 --> 00:31:56.727
Is that and, truth be told the first time I heard of Keeper at Scaling New Heights, I went to talk to them.
00:31:58.037 --> 00:32:09.527
And the individual telling me what they do, I was like isn't that already in QBOA right now?" You know- Yeah That was the, impression that I left with.
00:32:09.896 --> 00:32:10.436
I'm like, well-
00:32:10.436 --> 00:32:10.696
Yeah
00:32:11.196 --> 00:32:22.287
but to- Yeah A power user of Keeper or Double you will definitely say it does a lot more than what those things do.
00:32:22.936 --> 00:32:28.994
And and I think that's where- Intuit or QuickBooks And they're
00:32:28.994 --> 00:32:29.924
not wrong
00:32:30.444 --> 00:32:30.674
Yeah.
00:32:30.744 --> 00:32:31.654
I totally think they do.
00:32:31.684 --> 00:32:33.525
Uncat was the best at uncategorized.
00:32:34.755 --> 00:32:36.894
And then Double started adding it in.
00:32:36.894 --> 00:32:37.934
Client Hub has it.
00:32:37.934 --> 00:32:39.154
Financial Sense has it.
00:32:39.404 --> 00:32:40.545
And so it really makes me think.
00:32:40.545 --> 00:32:49.115
I'm like I, f- I don't, I know I want to see Brandon succeed, and I know there'll always be a small amount for him, but it's like I really would've wished somebody would've brought, bought his product.
00:32:49.404 --> 00:32:51.365
And I don't mean to call him out directly, I just...
00:32:51.365 --> 00:32:54.115
He's just such a good guy, and I, always think about that.
00:32:54.144 --> 00:33:01.414
But I see things like Tool, which apparently will always be there because QuickBooks they're doing it better.
00:33:01.904 --> 00:33:06.384
Plus I have to show love for Hector even though he pissed me off on his LinkedIn post the other day.
00:33:06.734 --> 00:33:15.115
But anyhow he just really supported them, and I was like,"Yeah, never mind." But yeah, it just makes me think about whenever I go to the conference, I'm like,"You'll be obsolete.
00:33:15.115 --> 00:33:15.865
You'll be obsolete.
00:33:15.865 --> 00:33:16.575
You'll be obsolete.
00:33:16.575 --> 00:33:21.934
You'll..." And then they never show up again, and you're like,"Yeah,'cause-" I guess- You know, if you see a need, fill a need
00:33:22.644 --> 00:33:22.914
In the...
00:33:23.125 --> 00:33:31.444
In the grand scheme of things, it's where do do they continue to expand their offering, right?
00:33:32.785 --> 00:33:35.684
Uncategorized or Uncat, right?
00:33:36.125 --> 00:33:42.984
That was the need that they filled, and they ended up building a whole branding thing around it, right?
00:33:42.984 --> 00:34:03.904
So eventually when it gets to the point of where QuickBooks does catch up or other third parties do it better than those things, that could very well be a challenge for, them to continue to remain relevant, right?
00:34:03.904 --> 00:34:04.085
Yeah.
00:34:04.765 --> 00:34:05.244
Yeah
00:34:06.638 --> 00:34:10.228
But that doesn't mean that they're not, right?
00:34:11.208 --> 00:34:11.659
Yeah
00:34:12.239 --> 00:34:13.599
speaking of Right Tool, right?
00:34:14.938 --> 00:34:19.539
It- there's constantly things for to improve on.
00:34:20.079 --> 00:34:29.898
And, Yeah And, as to Hector's benefit he uses it enough and he can see those limitations.
00:34:29.949 --> 00:34:30.108
Yeah.
00:34:30.108 --> 00:34:35.079
And he has said,"This is an app or, an extension that shouldn't exist."
00:34:35.239 --> 00:34:35.509
Yeah.
00:34:36.309 --> 00:34:37.429
Yeah, exactly.
00:34:37.429 --> 00:34:46.469
But the, I guess the, good thing is, for something like Right Tool, they can move much faster because they- Yeah don't have to go through 17 departments and approval and boards.
00:34:46.469 --> 00:34:48.239
They're just like,"This is an issue.
00:34:48.239 --> 00:34:49.259
Everybody's telling us this issue.
00:34:49.259 --> 00:34:52.798
Let's code it in." like, it's that simple, and it'll be ready in a week.
00:34:52.869 --> 00:34:52.929
Yeah.
00:34:53.268 --> 00:35:05.248
So they can move faster, but I still think that Intuit, honestly, most of them probably just have people that sit in their product, and they're like,"We need to add this, we need to add this, we need to add this." and they don't want to put them out of business.
00:35:05.248 --> 00:35:09.048
They actually like them because they're probably saving them a shit ton of money on R&D.
00:35:10.259 --> 00:35:10.548
Yeah.
00:35:10.978 --> 00:35:14.239
A double subscription and a Right Tool subscription, and they're like,"That's my...
00:35:14.278 --> 00:35:16.179
Our R&D is$17 a month."
00:35:18.309 --> 00:35:18.909
Exactly.
00:35:20.409 --> 00:35:22.369
So let's talk a little bit about Saasant.
00:35:23.338 --> 00:35:29.128
They have just like QuickBooks, they have a desktop product, and they have an online product.
00:35:29.809 --> 00:35:38.438
And there is a hybrid product called the Migration Level, but it's still on the the desktop side.
00:35:39.389 --> 00:35:46.509
One of the things that I use it myself mostly for for conversions or migrations.
00:35:47.139 --> 00:35:52.409
There is a migration option between desktop to desktop, right?
00:35:52.409 --> 00:36:10.349
So when you have these large companies that have a lot of data in them maybe there's some damage in the file and it can't be fixed taking a subset of data and moving it into another QuickBooks desktop file, is a really cool option.
00:36:12.378 --> 00:36:15.028
Or if they tend...
00:36:15.159 --> 00:36:21.188
One of the challenges of QuickBooks desktop is multiple people could be in different company files.
00:36:21.958 --> 00:36:31.378
And maybe one user did all this data entry in the wrong company file, and they want to be able to consolidate or merge them, right?
00:36:31.858 --> 00:36:39.789
This is, the tool or u- utility that, that allows you to do that relatively streamlined, right?
00:36:40.188 --> 00:36:50.639
One of the things I really appreciate about it is that during the Migration Wizard, it will say,"Hey, this preference is turned on in the source file, and it's not on...
00:36:50.679 --> 00:36:53.039
And here's what it is in, the target.
00:36:53.679 --> 00:37:01.028
Maybe you might want to change that." Or there's a little checkbox to actually interrupt the migration if there's an error, right?
00:37:01.028 --> 00:37:06.871
Because you may have a, A contingent transaction, right?
00:37:06.871 --> 00:37:14.740
If you, if an invoice doesn't come over, then of course the payment that paid that invoice won't come over, and the deposit made off of that payment won't come over.
00:37:14.740 --> 00:37:29.990
So you want to make sure that the prerequisite transactions make the journey, and having it pause the migration rather than just skipping over it and then you have to deal with the outcome or the consequences is part of a challenge.
00:37:30.690 --> 00:37:32.880
There's other tools and utilities in there.
00:37:32.880 --> 00:37:42.621
There's a PDF to Excel utility where you can extract bank statements and those types of things built into the tool.
00:37:43.811 --> 00:37:46.360
You can, What was the other thing?
00:37:48.010 --> 00:37:50.400
There, there are some automation options.
00:37:50.400 --> 00:37:55.721
So if you just plug in a a file, you can automatically map it.
00:37:55.920 --> 00:37:59.940
You just plug it in, and it makes those changes for you.
00:38:00.351 --> 00:38:07.061
It is an annual subscription but it's about three hundred dollars for the top tier, right?
00:38:07.061 --> 00:38:14.581
So it's there's no limit on the, number of transactions that you, do with with Saasant for Desktop.
00:38:15.380 --> 00:38:24.101
With Saasant for Online, just like QuickBooks Online, it has a company aspect to it a company connection a-a-aspect.
00:38:24.371 --> 00:38:30.291
And then within that company aspect, you have different tiers of things that you can do.
00:38:31.170 --> 00:38:43.931
There are multiple tiers or multiple company options, a multiple bulk bulk option where you can purchase a connection to three or ten and then you can swap things out, right?
00:38:44.010 --> 00:38:51.721
So if you're doing a project for a particular client you can add them to your multiple company billing.
00:38:52.521 --> 00:38:57.920
And then when you're done with that, you can kick them out and then add another company to it.
00:38:58.690 --> 00:39:03.360
And those they work on credits, though on the, QuickBooks Online side of things.
00:39:05.030 --> 00:39:14.380
Each particular import, export, or deletion is a credit, and it's based off a line item, right?
00:39:14.380 --> 00:39:17.721
So if you have one invoice with fifteen line items, that's fifteen credits.
00:39:18.710 --> 00:39:23.271
But on a multiple billing, they pool them for you, right?
00:39:23.271 --> 00:39:34.771
So if you have a company that doesn't necessarily need five thousand credits they can be- Yeah Essentially utilized for a bigger project that you might have.
00:39:36.101 --> 00:39:49.601
Just keep in mind when you're swapping connections out, like if you have a three, three company and you're swapping things in or out, there may be a billing cycle that needs to occur.
00:39:50.150 --> 00:39:54.021
So it's not like you can just keep swapping them out each day, right?
00:39:54.920 --> 00:39:55.641
Keep that in mind.
00:39:57.061 --> 00:39:59.590
But there's links in there to, check them out.
00:40:00.860 --> 00:40:07.460
And then Tool Pro is I think fast becoming an accountant's
00:40:07.710 --> 00:40:08.050
favorite friend.
00:40:08.050 --> 00:40:09.280
Yeah, I hear about it everywhere.
00:40:09.740 --> 00:40:12.451
They say if you have QuickBooks, you need Right Tool.
00:40:12.510 --> 00:40:12.900
Yeah.
00:40:13.061 --> 00:40:14.121
You have to have it.
00:40:15.371 --> 00:40:18.251
Now there's tons of batch features.
00:40:18.251 --> 00:40:26.791
I, I took a screenshot of the settings when you're in Tool Pro which is the paid version.
00:40:27.030 --> 00:40:30.121
There is a Right Tool free where you can just do...
00:40:30.121 --> 00:40:35.641
You get a free option, but it doesn't have any of these batches batch functionality.
00:40:36.221 --> 00:40:39.010
But you can see all the options that you can switch on or off.
00:40:39.920 --> 00:40:44.311
This was very useful.
00:40:44.400 --> 00:41:01.501
I'm trying to think of a better way to say for that the use case that I was just talking about where they were- using the right, the vendor type field in desktop, and then turned it into a custom field, right?
00:41:01.951 --> 00:41:07.481
Because you can update custom fields on transactions vendors, customers.
00:41:08.650 --> 00:41:12.981
There's a lot of other pretty neat things there, like changing the case, right?
00:41:13.110 --> 00:41:16.911
If you have your all-caps customer
00:41:17.541 --> 00:41:17.831
You can say-
00:41:17.911 --> 00:41:18.291
Oh
00:41:18.510 --> 00:41:19.521
my God.
00:41:19.521 --> 00:41:19.601
They...
00:41:19.601 --> 00:41:20.601
It really does that?
00:41:20.641 --> 00:41:21.041
Oh.
00:41:21.041 --> 00:41:21.240
Yeah.
00:41:22.501 --> 00:41:24.771
Those customers- Oh, yeah are always in their 70s.
00:41:24.831 --> 00:41:25.780
Why?
00:41:25.820 --> 00:41:28.001
Like, why are you yelling at me, Claude?
00:41:28.251 --> 00:41:28.360
Yeah.
00:41:28.391 --> 00:41:29.360
Wait, Cla- Clive?
00:41:30.791 --> 00:41:34.601
You can change the case of your customers.
00:41:34.601 --> 00:41:37.380
You can swap out the display names, right?
00:41:37.380 --> 00:41:44.440
So if if they're names versus customer companies you can, use the, Right Tool Pro to, do that.
00:41:45.001 --> 00:41:52.681
Cost of the Right Tool Pro is$75 monthly for the first user, and then 25- Oh, that's
00:41:52.681 --> 00:41:52.880
good
00:41:53.311 --> 00:41:55.041
for each additional user.
00:41:55.641 --> 00:41:56.630
And there's no...
00:41:56.951 --> 00:42:02.340
Be- because the way that Tool Pro works is it's a browser extension, right?
00:42:03.260 --> 00:42:04.780
Yeah it sits over top of the browser.
00:42:04.780 --> 00:42:09.701
There's not a per company cost to, to Right Tool Pro.
00:42:10.340 --> 00:42:16.331
And Hector has been so nice and gracious to give us a QB Power Hour promo.
00:42:17.041 --> 00:42:20.951
So for the first year, you get$15 off that first user.
00:42:21.490 --> 00:42:23.320
So it ends up being$60 a month.
00:42:23.831 --> 00:42:26.981
Basically you can add a second user almost for 10 bucks, right?
00:42:28.141 --> 00:42:29.840
You can learn about that there.
00:42:31.860 --> 00:42:32.231
Whoops
00:42:32.590 --> 00:42:34.581
So- I should show you what just hit my inbox right now.
00:42:35.240 --> 00:42:35.740
Oh, what's that?
00:42:35.740 --> 00:42:36.990
Intuit QuickBooks and Mineral.
00:42:37.021 --> 00:42:39.811
If you have QuickBooks Workforce Premium, you already have Mineral.
00:42:40.050 --> 00:42:40.240
The...
00:42:40.460 --> 00:42:42.391
Tomorrow we're doing a live Mineral walkthrough.
00:42:42.391 --> 00:42:43.260
There you guys go.
00:42:43.800 --> 00:42:43.981
There you go.
00:42:43.981 --> 00:42:47.101
Tomorrow they're doing a live walkthrough, whoever the hell this is.
00:42:47.141 --> 00:42:49.661
Oh, Mineral, trustmineral.com.
00:42:52.148 --> 00:43:00.378
So we are doing at School of Bookkeeping, we are doing a deeper dive cohort at School of Bookkeeping in mid-July.
00:43:00.378 --> 00:43:08.829
So after Scaling New Heights settles, but before Intuit Connect we will be doing four live sessions.
00:43:09.048 --> 00:43:23.699
We will dive into the desktop options the, QuickBooks Online options, and then talk a- talk about Saasant desktop and online, and then do some workshopping with with Right Tool Pro.
00:43:24.199 --> 00:43:26.239
It's$279 for the cohort.
00:43:26.268 --> 00:43:31.739
They are reco- going to be recorded, so if you can't attend those live sessions, you can always watch them later.
00:43:32.809 --> 00:43:39.608
And there are discounts available if use our referral link for any of these external tools.
00:43:40.559 --> 00:43:41.949
So you can check that out.
00:43:44.599 --> 00:43:45.539
Questions you said- And you can also get...
00:43:45.539 --> 00:43:55.119
Privacy, you mean you can get the trial during that month too, so they could sign up for your thing, try it out while they're doing all that stuff, and then decide which one they want to keep and use, right?
00:43:55.119 --> 00:43:55.329
Exactly.
00:43:55.789 --> 00:43:56.318
That's what I would do.
00:43:56.318 --> 00:43:56.528
Yeah, and so-
00:43:57.338 --> 00:43:57.559
That's
00:43:57.559 --> 00:43:58.378
how I would do it
00:43:58.889 --> 00:44:00.409
there, there never seems to be...
00:44:00.409 --> 00:44:13.478
And I think that's part of the challenge with all of this is that there's not like a silver bullet because custom fields are solely not...
00:44:14.349 --> 00:44:17.608
They're not, a great option for the Saasant, right?
00:44:18.588 --> 00:44:40.456
Biggest issue with, with these external tools with you're u- if you're using custom fields or definable custom fields, especially in QuickBooks Online Advanced, and let's not get too Into the weeds with the tags issue.
00:44:40.487 --> 00:44:59.856
But when tags turned into a custom field, Yeah a definable drop-down, as its solution, and now that's stuck in all of, all the versions of, QuickBooks Online these third-party applications really can't integrate with that, right?
00:45:00.226 --> 00:45:13.657
It was always one of the limitations of the API for for pl- things like Saasant or Transaction Pro, is that they couldn't directly integrate with the custom fields, right?
00:45:13.657 --> 00:45:22.086
So that's where Tool Pro and Saasant could be used in conjunction with each other, right?
00:45:22.086 --> 00:45:28.157
So there's things that- Yeah Saasant can do that Tool can't do, and vice versa, right?
00:45:28.157 --> 00:45:34.876
So if you did need to update your custom fields, Tool Pro would be a great utilization for that.
00:45:35.266 --> 00:45:38.876
And a- as it sits right now, it's really the only option.
00:45:39.086 --> 00:45:58.047
And then to your point, Sharrin when the API gets on board- with all of these third parties and they figure out the way to integrate with with those custom fields, that will limit the value or lower the value- Yeah of Right Tool Pro, right?
00:45:58.047 --> 00:45:58.516
So- I don't know.
00:45:58.556 --> 00:46:02.286
I still think Tool will be, always be a few steps ahead of Intuit.
00:46:02.286 --> 00:46:03.396
I think that's the point.
00:46:03.436 --> 00:46:10.356
And I also want to point out- Yeah to everybody that you are watching in real time my, the virus my husband shared with me develop.
00:46:10.536 --> 00:46:18.856
At first I got on this call, Dan"Dan, I'm not feeling too well." Now I'm like So you guys have all watched me progressively get sicker- Fierce.
00:46:18.856 --> 00:46:20.896
in the last 45 minutes, just so you know.
00:46:21.217 --> 00:46:22.416
We'll do a time lapse.
00:46:22.416 --> 00:46:23.117
In real time.
00:46:23.166 --> 00:46:24.686
We'll do a time lapse of, Yeah of
00:46:24.907 --> 00:46:29.277
how- Of me holding my paper towel to my nose'cause I can't get up to blow it yet.
00:46:29.306 --> 00:46:29.586
Ugh
00:46:31.534 --> 00:46:31.905
Go
00:46:32.034 --> 00:46:32.405
ahead.
00:46:32.405 --> 00:46:35.275
Yeah I, just always think that Tool's gonna be ahead.
00:46:35.855 --> 00:46:36.144
They have to.
00:46:36.144 --> 00:46:36.255
Yeah.
00:46:36.255 --> 00:46:37.425
That's their whole business model.
00:46:38.215 --> 00:46:44.324
Yeah and I think, and that's a great point for any technology a company, right?
00:46:44.324 --> 00:46:44.724
Yeah.
00:46:44.835 --> 00:46:56.045
Th- in order to remain and have that value, they are gonna have- Yeah to continue to, evolve and continue to add features and functionality, right?
00:46:56.394 --> 00:47:08.244
Resting on your laurels is- Yeah Is, just going to allow you to be- to get overtaken, right?
00:47:08.764 --> 00:47:14.244
And, you're gonna be lapped if you're not continually improving.
00:47:14.355 --> 00:47:28.764
'Cause QuickBooks will continue to go at its own pace and and these functions and features we're, all just sitting here waiting for some of this to happen, right?
00:47:28.764 --> 00:47:29.835
And if you, and if you-
00:47:29.864 --> 00:47:30.175
Yeah
00:47:30.684 --> 00:47:45.574
wait for it to happen, you will con- just continue to wait, and be, get to do whatever it is that you're allowed to do when it actually gets- You know, a- as a f- as a function inside of QuickBooks.
00:47:45.925 --> 00:47:51.114
So that's where these tools fill the gap, right?
00:47:51.114 --> 00:47:53.045
And that could be a right tool thing, could be- I
00:47:53.045 --> 00:47:57.735
wish this was around back in the day when I was heavily doing bookkeeping.
00:47:58.324 --> 00:47:59.344
I would've loved this.
00:47:59.344 --> 00:48:01.105
Some of us had to do it the old school way.
00:48:02.644 --> 00:48:02.855
Yeah.
00:48:03.195 --> 00:48:05.114
Right click, delete.
00:48:05.195 --> 00:48:06.605
Right click, delete.
00:48:07.295 --> 00:48:07.425
Yeah.
00:48:07.425 --> 00:48:07.534
Ugh.
00:48:08.344 --> 00:48:18.894
I had I, I had a situation where somehow duplicate sales tax items got into QuickBooks Desktop.
00:48:19.704 --> 00:48:26.875
W- they were using some kind of integrated application that just- kept creating duplicate sales tax items.
00:48:27.894 --> 00:48:31.505
Probably it was in the thousands, right?
00:48:31.625 --> 00:48:35.204
It was all ZZZZZ sales tax.
00:48:35.804 --> 00:48:36.844
Or something like that.
00:48:37.735 --> 00:48:44.255
And in that particular case it was something that was manual.
00:48:44.445 --> 00:48:52.875
There was no- Yeah there was no utility that I could use to do that because there were transactions associated with those duplicates.
00:48:52.875 --> 00:48:53.864
So it wasn't something you
00:48:53.864 --> 00:48:54.144
could delete.
00:48:54.144 --> 00:48:55.405
Tryin' to undo it, yeah.
00:48:55.454 --> 00:48:56.204
It's crazy.
00:48:56.355 --> 00:48:58.235
It's, it is- Yeah it is nuts to me.
00:48:58.235 --> 00:49:02.824
Transaction Pro Deleter, which I know that's not what it is anymore, but that's where I...
00:49:03.144 --> 00:49:11.425
Where really what I use is when something imported, you're like,"Son of a..." But even then, you'd have to, you didn't get to identify, like you can now.
00:49:11.425 --> 00:49:13.304
You guys have it so easy now.
00:49:13.304 --> 00:49:20.565
All of you younger people, if you weren't doing this 15 years ago, you don't know what it's like 15-plus years ago.
00:49:21.625 --> 00:49:22.344
If you start throwing out- I'm
00:49:22.344 --> 00:49:22.505
dying
00:49:22.505 --> 00:49:22.795
over
00:49:23.385 --> 00:49:24.885
here a M- in my day,
00:49:25.625 --> 00:49:27.375
I used to- Back in my day.
00:49:27.614 --> 00:49:29.554
I've been doing this for, what, 20 years?
00:49:29.554 --> 00:49:31.255
Over 20 years now.
00:49:31.514 --> 00:49:32.135
22.
00:49:32.135 --> 00:49:32.284
We
00:49:32.284 --> 00:49:34.494
had to use keyboard shortcuts- So and we
00:49:34.494 --> 00:49:34.625
loved it.
00:49:34.625 --> 00:49:40.695
Dude, I had Quicken on a Macintosh, like one of those big gray things with the bottom.
00:49:40.695 --> 00:49:41.605
I'm not even joking.
00:49:41.605 --> 00:49:42.655
It was, like, all green.
00:49:42.655 --> 00:49:44.385
The screen was the green cursor.
00:49:46.175 --> 00:49:46.385
Yeah.
00:49:46.485 --> 00:49:46.644
Wow.
00:49:46.644 --> 00:49:46.925
And as
00:49:46.925 --> 00:49:58.164
Murph was saying- By the s- yes, that's what Mer- That's- that was M- what Merge was for, and that's what we had to do, is we had to- Yes manually merge 9,000 sales tax items
00:49:58.364 --> 00:49:58.505
each one.
00:49:58.505 --> 00:50:03.244
I was gonna say, Murph used a whole abacus and a chisel in a
00:50:03.244 --> 00:50:03.655
cave.
00:50:05.114 --> 00:50:09.965
But I just paid my son 100 bucks or whatever.
00:50:10.894 --> 00:50:30.094
"Hey, would you like to just rote click ar- around in QuickBooks and merge?" Because there was no tool that allowed you to merge transact or merge list items because that it needed that prompt of,"Hey, this item's already in use.
00:50:30.094 --> 00:50:33.545
Would you like to merge them?" And then you, it would...
00:50:33.545 --> 00:50:40.735
You'd have to actually say yes to that in QuickBooks and, there's no tool that, that actually does that for you.
00:50:41.625 --> 00:50:46.965
So those were part of the challenges that you have with these third parties.
00:50:48.655 --> 00:50:54.275
There might be a message or a prompt that can't be done.
00:50:54.364 --> 00:51:18.425
So I think as we get into operational AI where you see the mouse moving around or you're able to program those types of things that's gonna be something that will eliminate a lot of inefficiencies when it comes to how fast can you actually click and type inside of- Yeah inside of QuickBooks.
00:51:19.836 --> 00:51:24.836
Did we miss any any comments, concerns, questions?
00:51:24.836 --> 00:51:26.547
No I hit, all them up.
00:51:27.637 --> 00:51:31.396
It was quiet today, which is crazy.
00:51:31.396 --> 00:51:39.436
Even Murph was not as not as nuts as he normally is, so anyhow.
00:51:39.597 --> 00:51:41.097
But no, I think we got them all.
00:51:41.097 --> 00:51:41.476
This is...
00:51:42.027 --> 00:51:49.016
Honestly, I do think I don't know how anyone could be in QuickBooks without something like that, unless you're really not...
00:51:49.297 --> 00:51:50.047
It really depends.
00:51:50.047 --> 00:51:53.757
If you're just doing minor stuff, but if you're doing cleanup at all, I feel like you have to have right tools.
00:51:53.757 --> 00:51:54.567
It's like an investment.
00:51:54.956 --> 00:52:03.927
You figure if you charge 150 bucks an hour, if it saves you an hour, then you've made your ROI,'cause it's only 75 bucks a month, right?
00:52:03.927 --> 00:52:08.277
So you only have to save 30 minutes a month to break even, when you're gonna save way more than that,
00:52:08.927 --> 00:52:09.416
exactly.
00:52:09.416 --> 00:52:09.867
Anyhow.
00:52:10.436 --> 00:52:10.536
So
00:52:11.317 --> 00:52:17.567
the next time on the QB Power Hour we'll be having Fishbowl on to talk about their catch of the day.
00:52:17.567 --> 00:52:21.677
So we threw a, pun in there of fish and catch.
00:52:22.847 --> 00:52:34.077
So we'll be joined by Kendrick, who is their chief evangelist, and walking through some of the some of the options that are available inside of Fishbowl.
00:52:34.077 --> 00:52:38.016
You can check that out on our website and register for that.
00:52:38.016 --> 00:52:38.157
And
00:52:38.157 --> 00:52:40.407
bring your Fishbowl pins.
00:52:41.577 --> 00:52:43.527
Your fidget spinner swipe.
00:52:43.527 --> 00:52:44.126
Oh my God.
00:52:44.246 --> 00:52:44.606
Love it.
00:52:44.916 --> 00:52:45.367
Yes.
00:52:46.567 --> 00:52:46.947
Love it.
00:52:48.126 --> 00:52:48.726
All right.
00:52:50.067 --> 00:52:53.456
Let's roll the last- I'm ready poll question for this
00:52:53.456 --> 00:52:53.646
session.
00:52:53.677 --> 00:52:59.146
I feel like I don't care about this question because- honestly if you answer no, I don't care.
00:53:00.137 --> 00:53:00.907
Dan cares.
00:53:00.907 --> 00:53:00.967
Sure.
00:53:00.996 --> 00:53:07.827
If you answer no, I'm like no." we- No, you know how many people are gonna say no we can't lean them all.
00:53:07.827 --> 00:53:10.016
Now everybody's gonna, everybody's gonna say no.
00:53:10.617 --> 00:53:11.117
Nah.
00:53:11.577 --> 00:53:13.056
I would, to spite me.
00:53:13.086 --> 00:53:14.777
You know we can see who you are, right?
00:53:15.617 --> 00:53:17.896
Oh, seven of you are jerks.
00:53:19.746 --> 00:53:21.056
Dan, it's not you, it's me.
00:53:21.056 --> 00:53:23.237
They your information's very useful.
00:53:23.237 --> 00:53:25.487
I'm the one that they're like-"Why is she here?
00:53:26.317 --> 00:53:27.606
What happened to Matt?
00:53:27.806 --> 00:53:28.757
Bring Matt back."
00:53:29.896 --> 00:53:32.467
We'll, find out when you actually start,
00:53:32.976 --> 00:53:33.507
There you go.
00:53:34.387 --> 00:53:40.195
Carol wants to know what the bulk changes cohort is That was the one you just did, right?
00:53:40.224 --> 00:53:40.474
Yeah.
00:53:40.474 --> 00:53:42.195
Carol, the slides are in there, and then-
00:53:42.795 --> 00:53:42.925
Yeah
00:53:42.925 --> 00:53:44.335
Dan, you want to send those over to her?
00:53:45.175 --> 00:53:45.585
Yeah.
00:53:46.525 --> 00:53:47.224
This cohort is-
00:53:47.224 --> 00:53:48.894
Also answer yes, right?
00:53:49.025 --> 00:53:51.224
If you answer yes, Dan will reach out to you.
00:53:51.664 --> 00:53:52.224
Exactly.
00:53:52.905 --> 00:53:53.074
Yeah.
00:53:53.074 --> 00:53:53.135
Okay.
00:53:53.135 --> 00:54:03.925
So this is the deep dive cohort that we're doing at School of Bookkeeping where we're gonna have four sessions in July, where we talk about these things a little...
00:54:04.635 --> 00:54:06.264
In a more intimate setting, right?
00:54:06.264 --> 00:54:22.385
So we'll deeper dive into what the things that you can do in Desktop, the things that you can do in QuickBooks Online and then what options that you have with SaaSSant on Desktop and and/or Online, and Tool Pro.
00:54:23.025 --> 00:54:25.635
So you can check that out there.
00:54:26.025 --> 00:54:32.844
And like I said, there are discounts available if you activate some of these things, if you don't have them already
00:54:35.715 --> 00:54:36.085
Love it.
00:54:36.844 --> 00:54:37.445
All right.
00:54:38.085 --> 00:54:49.545
He- Dan, I need to hop over in your thing and see what else you teach, because I have so many people that are just starting businesses in my community, and they're like,"How do you do this?" I'm like,"I don't teach you that, but Dan does." You're welcome.
00:54:49.855 --> 00:54:53.994
I teach you how to run the business and how to be efficient and how to only work three days a week.
00:54:53.994 --> 00:54:55.695
I don't teach you how to do actual work.
00:54:56.394 --> 00:54:57.244
Other people can do that.
00:54:57.244 --> 00:54:57.414
And
00:54:58.235 --> 00:55:00.324
yes, and then I'll get you down to one day a week.
00:55:00.894 --> 00:55:01.085
Oh, yeah.
00:55:01.505 --> 00:55:04.784
It's all those, QuickBooks efficiencies that we'll be
00:55:04.784 --> 00:55:05.085
figuring out.
00:55:05.085 --> 00:55:05.275
There you go.
00:55:05.704 --> 00:55:12.324
That's pretty at my last firm I only worked five hours a weekend, there you go.
00:55:12.815 --> 00:55:16.045
I guess it can be, done if you have the right efficiency set up.
00:55:16.534 --> 00:55:17.434
That's my new hashtag.
00:55:17.434 --> 00:55:19.724
I'm the hashtag efficiency expert.
00:55:21.235 --> 00:55:22.005
Wah-wah.
00:55:22.164 --> 00:55:22.344
There you go.
00:55:22.675 --> 00:55:24.144
All right, show us your next slide.
00:55:24.824 --> 00:55:25.965
Oh, that's it.
00:55:26.775 --> 00:55:27.405
Oh, that was it?
00:55:27.804 --> 00:55:28.315
That is it.
00:55:28.315 --> 00:55:28.864
The next steps?
00:55:29.405 --> 00:55:29.625
Yes.
00:55:29.655 --> 00:55:30.474
Oh, my goodness.
00:55:30.684 --> 00:55:31.675
We ended on time?
00:55:32.594 --> 00:55:33.434
This is the, this
00:55:33.434 --> 00:55:33.625
is a
00:55:33.625 --> 00:55:33.954
first.
00:55:33.954 --> 00:55:34.105
I wanna...
00:55:34.204 --> 00:55:39.094
We have five minutes left just to just, can we go back to talking crap about Intuit- Yeah, wanna talk about Intuit?
00:55:39.094 --> 00:55:39.894
and then we lay everybody
00:55:39.894 --> 00:55:40.284
off?
00:55:41.914 --> 00:55:42.594
So what are your
00:55:42.594 --> 00:55:43.335
thoughts?
00:55:43.644 --> 00:55:44.855
So- Oh, my God.
00:55:44.894 --> 00:55:51.625
I was just, honestly, I laughed, because when you do this everyone said they, they learned via an email and a calendar invite.
00:55:52.054 --> 00:55:58.494
I understand it's thousands upon thousands of people, but what's the right way to fire that many people without notice?
00:55:58.494 --> 00:56:08.954
Like, how, there, I guess there's no right, you can't physically bring that many people in, so I guess there's no right way, right?
00:56:09.155 --> 00:56:09.344
Yeah.
00:56:09.844 --> 00:56:09.965
Yeah,
00:56:09.965 --> 00:56:15.284
I was- Would you prefer to be fired from a company that you've been with for 40 freaking years or whatever?
00:56:16.085 --> 00:56:16.735
I'd be pissed.
00:56:16.735 --> 00:56:16.844
Yeah.
00:56:17.045 --> 00:56:17.894
There's just no right way.
00:56:18.644 --> 00:56:21.885
Yeah, there's never a great way to do it.
00:56:22.824 --> 00:56:29.664
The the solace is that Intuit has done this a lot, and it's kind of-
00:56:29.664 --> 00:56:30.164
Oh, I
00:56:30.164 --> 00:56:30.284
know.
00:56:30.284 --> 00:56:30.795
I just know it's
00:56:30.795 --> 00:56:30.914
great
00:56:31.985 --> 00:56:33.855
They have really great practice at it, right?
00:56:34.744 --> 00:56:34.934
Yeah.
00:56:35.284 --> 00:56:38.724
In in my, tenure there-
00:56:38.724 --> 00:56:39.184
That's what they sell.
00:56:39.184 --> 00:56:41.344
We fire your, employees for you.
00:56:41.344 --> 00:56:43.565
We are good at it.
00:56:45.204 --> 00:56:50.644
In the last few years that I was there, you know- Yeah if they would've asked for volunteers, I would've raised my hand.
00:56:51.894 --> 00:56:52.255
Yeah,
00:56:52.434 --> 00:56:58.605
but I was and, they do these things in all sorts of different ways, right?
00:56:58.605 --> 00:57:08.340
It's, they- Put people into a meeting, a virtual meeting, or,"Hey, log into this"- Yeah and then they give the announcement.
00:57:09.190 --> 00:57:31.851
There were stories of a, There was one time, there was one time they took, they, exited people out of the building, took them to a spring training game, because in Tucson they do spring training, and at that point anybody who did not go to that event was informed.
00:57:33.590 --> 00:57:35.920
Which- Which was interesting.
00:57:36.751 --> 00:57:42.541
So if you couldn't make it, so my dad or my dad's on his deathbed, they're like,"Yeah, sucks to be you.
00:57:42.661 --> 00:57:43.260
We all die.
00:57:43.260 --> 00:57:44.460
You should've came to this event"?
00:57:45.190 --> 00:57:45.760
No, not that.
00:57:46.231 --> 00:57:50.891
They, I mean- Oh they invited ev- If you didn't get the invite, then that's that's-
00:57:50.920 --> 00:57:54.490
Oh That- Only the people invited were So they brought all the people.
00:57:54.490 --> 00:57:55.010
Okay.
00:57:55.061 --> 00:57:55.530
Okay.
00:57:55.971 --> 00:57:56.081
Yeah.
00:57:56.610 --> 00:58:00.090
Did, it, do you remember my book, the story about how they fired the one girl that worked with us?
00:58:00.431 --> 00:58:02.541
They took us all to l- breakfast.
00:58:02.541 --> 00:58:08.021
We're like,"Where's Christina?" And they're like-"Oh, so she's actually being fired right now.
00:58:08.021 --> 00:58:09.701
We didn't want you guys in there when we did it." Yeah.
00:58:09.701 --> 00:58:14.625
We're like, I'm like, I was so pissed'cause she was my- my assistant.
00:58:14.675 --> 00:58:16.074
I'm like,"Excuse me?
00:58:16.364 --> 00:58:22.494
You took us to breakfast and you plied me with mimosas while you fired my assistant that we..."'Cause we were a small group- Yeah very close.
00:58:22.494 --> 00:58:27.114
And I'm like,"This was shitty." But then I, now that I own a business, I think there's no right way to...
00:58:27.425 --> 00:58:33.094
Honestly, when I let somebody go, I have to be cold and be like,"Didn't work out.
00:58:33.094 --> 00:58:33.704
Sorry.
00:58:34.184 --> 00:58:35.195
You wanna talk about it more?
00:58:35.195 --> 00:58:37.375
Sign your severance agreement, the separation agreement.
00:58:37.375 --> 00:58:43.764
I'll pay you, and then we can have a chat about it." But you gotta protect your assets and the rest of your company, and it sucks.
00:58:43.764 --> 00:58:46.355
It's just the hardest part of owning a business is people.
00:58:46.594 --> 00:58:46.824
Yeah.
00:58:47.054 --> 00:58:47.425
I mean-
00:58:47.425 --> 00:58:48.034
Yeah that's-
00:58:48.034 --> 00:58:48.465
Anyhow
00:58:48.764 --> 00:59:00.184
I, made a conscious effort or, a thought in my mind that I was not going to have employees because I did not want to have that conversation.
00:59:00.184 --> 00:59:00.474
Yeah.
00:59:00.914 --> 00:59:04.284
It's hard, especially when you hire family and friends.
00:59:04.454 --> 00:59:12.735
So if you want- if you hire family and friends, you better be prepared to fire family and friends, and that never goes the way you think it will.
00:59:12.735 --> 00:59:19.014
I've lost so many friends that I've, was helping them out by giving them a job and then they turned out to be crap employees.
00:59:19.784 --> 00:59:22.105
Maybe some my fault, but no, not, some of them were not.
00:59:22.105 --> 00:59:23.565
And then I never talked to them.
00:59:23.605 --> 00:59:25.005
They got pissed when I fired them.
00:59:25.005 --> 00:59:27.054
I'm like what do you want me to do?
00:59:27.054 --> 00:59:29.965
You were stealing time." what do you want me to...
00:59:30.505 --> 00:59:31.364
What do I do here?
00:59:31.614 --> 00:59:33.125
I'm saying we're still gonna go get beers.
00:59:33.125 --> 00:59:38.355
I should be like,"F you stole from me." But anyhow, it's just crazy, so anyhow.
00:59:38.465 --> 00:59:39.155
That's a whole topic.
00:59:39.155 --> 00:59:39.355
Yeah.
00:59:40.284 --> 00:59:46.815
Never a never a great conversation to have or to- No Even consider
00:59:46.815 --> 00:59:47.025
having.
00:59:47.704 --> 00:59:51.474
You wanna know the best part is when you're doing so well in business you hire somebody that does it for you.
00:59:51.474 --> 00:59:55.844
I had a director of operations- my four-foot, four-foot nothing.
00:59:55.844 --> 01:00:03.324
She's like 4'8", 97 pound Cuban Monica- and I would send her because any time I'd have to fire somebody I would be violent.
01:00:03.324 --> 01:00:10.315
I'd be sick for like days and knowing that I was gonna have to let somebody go,'cause just the anxiety of knowing that how they're gonna feel.
01:00:10.315 --> 01:00:13.425
They're not gonna be able to pay their rent, and I lost my job, and how do I tell my spouse?
01:00:13.425 --> 01:00:14.344
So I would make her do it.
01:00:14.525 --> 01:00:15.065
I don't care.
01:00:15.195 --> 01:00:15.405
Yeah.
01:00:15.554 --> 01:00:15.974
I paid her.
01:00:15.974 --> 01:00:16.094
Yeah,
01:00:16.094 --> 01:00:16.514
she would-
01:00:16.514 --> 01:00:18.425
You're the fire- Do- You're the, chopping block.
01:00:19.175 --> 01:00:21.275
Yeah, sh- she would just go in and say- I have no shame
01:00:21.275 --> 01:00:21.644
in that
01:00:22.494 --> 01:00:24.764
Hey, what was your favorite subject in high school?
01:00:25.074 --> 01:00:26.925
Mine was history, and so are you."
01:00:27.945 --> 01:00:28.085
He's...
01:00:28.085 --> 01:00:30.065
She was even colder about it than I am.
01:00:30.175 --> 01:00:31.005
Oh, wow.
01:00:31.005 --> 01:00:32.364
Oh my God, exit interview.
01:00:32.364 --> 01:00:33.804
There was no exit interview.
01:00:34.014 --> 01:00:36.105
Exit interview was,"Why did you suck?
01:00:36.175 --> 01:00:37.545
Oh, you didn't know you sucked.
01:00:37.675 --> 01:00:44.235
Now you do, but just kidding." All right, Dan, this was a great way to end this very informative webinar.
01:00:46.054 --> 01:00:46.474
All right.
01:00:46.715 --> 01:00:54.434
We will see you next time on the QB Power Hour when we talk with Fishbowl, and we hope you all have a great day.