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Robin Kai, based in Munich, Germany, is a husband, dad, and writer on Medium and at ForMacUsers.com. He's built a simple, flexible system around Apple's built-in apps that actually fits real life: family, day job, and side projects.
In this episode, Robin walks us through how he captures tasks without thinking about it, organizes them into a structure that doesn't require daily upkeep, and builds a custom "today" view that shows exactly what matters — without the noise.
Topics covered:
- Why Robin left third-party apps like Remember the Milk and Wunderlist behind
- His inbox-first capture method and weekly Friday review
- How he uses folders (groups) in Reminders to separate work, side hustle, and family
- The "Your Day" and "Growth" smart list setup for a cleaner today view
- Month → Week → Priorities planning cadence
- Connecting Reminders to Notes for project context
- What Robin is most excited about from WWDC 2026: AI-powered Shortcuts and Safari improvements
- Tom's own journey from Evernote + OmniFocus to Craft tasks
Links from the show:
- Robin on Threads: https://www.threads.com/@robinsanahkai
- ForMacUsers.com: https://www.formacusers.com/
- Robin's Apple Reminders guide on Medium: https://medium.com/macoclock/apple-reminders-full-setup-deb28e755eb6?sk=21ab358dbf39f28ed90133d706fb7cf5
- Stories from Ukraine: The True Price of War: https://a.co/d/0gu6KDAl
Question or Comment? Send us a Text Message!
Contact Us
- Drop us a line at feedback@basicafshow.com
- You’ll find Jeff at @reyespoint on Threads and reyespoint.bsky.social on Bluesky
- Find Tom at @tomanderson on Threads
- Join Tom’s newsletter, Apple Talk, for more Apple coverage and tips & tricks.
- Tom has a new YouTube channel
- Show artwork by the great Randall Martin Design
Enjoy Basic AF? Leave a review or rating!
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Transcripts and some images are AI generated and may contain errors and general silliness.
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