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This week on Conflict Managed we welcome Jennifer Hall. Join us as we discuss:
✔️ Building your leadership brand and professional reputation
✔️ Why clarity is kindness at work
✔️ The role of an Ombuds—and why your workplace needs one
✔️ Creating reciprocal, thriving work relationships
✔️ Approaching conflict with calm, matter-of-fact communication
✔️ Controlling impulses in order to assume good intent
✔️ Building leadership trust through consistency
Conflict Managed is available wherever you listen to podcasts and to watch on YouTube @3pconflictrestoration.
With over eighteen years of growth and experience at the University of Louisville, Jennifer Hall serves as the Ombuds and Director of Strategic Engagement for the Graduate Medical Education Office, where she supports over 800 medical residents and fellows. Jennifer’s background, shaped by her upbringing in a military family, provides a unique perspective on leadership and resilience. She holds an undergraduate degree in Liberal Studies with a minor in Psychology, a graduate degree in Higher Education Administration, and graduate certificates in Health Professions Education and Human Resources Leadership.
Guided by the principles of empathy, integrity, and continuous learning, Jennifer is passionate about helping young professionals develop their leadership brands with intention and purpose. She also coaches others to cultivate meaningful relationships that help drive success and career growth.
Jennifer is a member of the International Ombuds Association and enjoys participating at various local, national, and international conferences on leadership and medical education.
Outside of work, she enjoys volunteering at her children’s schools and providing guidance to others navigating the challenges of caregiving, drawing on her own experience caring for her mother who lived with Alzheimer's for 13 years.
Conflict Managed is produced by Third Party Workplace Conflict Restoration Services and hosted by Merry Brown.
#ConflictManagedPodcast #LeadershipDevelopment #WorkplaceConflict #ProfessionalGrowth #ConflictResolution #OfficeCulture #KindLeadership #Ombuds
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Music.
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Welcome to Conflict Managed. I'm your host, Merry Brown. This week on Conflict
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Managed, we welcome Jennifer Hall.
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With over 18 years of growth and experience at the University of Louisville,
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Jennifer Hall serves as the Ombuds and Director of Strategic Engagement for
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the Graduate Medical Education Office, where she supports over 800 medical residents and fellows.
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Jennifer's background, shaped by her upbringing in a military family,
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provides a unique perspective on leadership and resilience.
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She holds an undergraduate degree in liberal studies with a minor in psychology,
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a graduate degree in higher education administration, and graduate certificates
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in health professions, education, and human resources leadership.
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Guided by the principles of empathy, integrity, and continuous learning,
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Jennifer is passionate about helping young professionals develop their leadership
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brands with intention and purpose.
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She also coaches others to cultivate meaning relationships that help drive success and career growth.
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Jennifer is a member of the International Ombuds Association and enjoys participating
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in various local, national, and international conferences on leadership and medical education.
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Outside of work, she enjoys volunteering at her children's schools and providing
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guidance to others navigating the challenges of caregiving, drawing on her own
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experience caring for her mother who lived with Alzheimer's for 13 years.
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Good morning, Jennifer, and welcome to Conflict Managed. Hi,
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good morning, Merry. Thanks for having me. I'm so delighted to be talking with you today.
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And the work that you're doing is absolutely wonderful in the peacemaking space and being an ombuds.
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But before we get to what you're doing right now, I'd like to hear about the
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first job you ever had as a young person.
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Yeah, so I put a lot of thought into this question because it's,
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I feel like a little bit deeper than some of your other guests have also been like, well, is it?
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And I thought, well, I definitely was a driven child.
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And so at 12 years old, I went to the Red Cross and got certified so I could babysit.
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And I spent a lot of time doing that for a lot of neighbors.
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We grew up on a military post. And so lots of military families needing babysitters,
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right? and was pretty successful for a 12-year-old, bought my first television
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on my own and saved up for my first car.
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But actually, I really do identify very much of sort of the virtues that you
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get for the workplace from my background as being a military child, quite honestly.
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And so I want to sort of identify that to some degree.
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I feel like when you are a family of a of a person in the military,
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you are representing as almost a unit or a business unit to some degree so that
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they are networking effectively.
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And you learn about making sacrifices for a career really early on.
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And you learn about knowing that you have to make hard decisions and choices.
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I can think of one of being elected on student government as a child,
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making my dad promise we aren't going to move so that I can run,
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and then finding out a week later that we were moving.
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So I do feel like I identify that to some degree, for sure.
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It's very interesting to think about, you know, our families and what's going
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on within our families and how that really colors what we think about work,
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the importance of work, And as you said, these different aspects of self-sacrifice,
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of being a team player, being a unified,
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So you're raising your own children now. And when, so you think about our families
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of origin is really coloring how we go into outside work.
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How do you think that experience of your children is different from your experience growing up?
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So definitely different in that my husband or myself, neither one of us is in
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a field that we have to relocate frequently.
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As we became a unit, as we built our relationship, we agreed with one another
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that we wanted to be a family that prioritized our family to a balanced place.
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Because like I said, back as a 12-year-old, I was very driven.
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And I will say I probably am still driven to some degree.
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But I also knew that while I want my children to be challenged and to
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face a very diversity of experiences, I don't, I didn't want them to have the
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experience that I had where it was, you know, we moved 17 times in 17 years on average, basically.
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So I might stay someplace for six months and then we might stay someplace for
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three years, but then as you average it out.
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And so I wanted them to have a little more stability with that.
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But I also try to teach my children, you know, put them in environments where
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they're challenged to meet new people, to establish new relationships.
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And so I was never a mom who coordinated with other moms about summer camps
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or after-school activities.
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My kids always just go to the camp and find new friends, you know,
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and I'm really proud that they're able to do that.
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It is so interesting when we think about the environment in which we're raised.
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And of course, siblings can just go in very different directions
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right so you as a 12 year old maybe
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independent or completely tied however this works
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to your upbringing but but being driven right to
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to want to go out and to not only babysit but get certified and and and babysit
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and and you see you still have that drive to today so how did that translate
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getting a job you know like when you're a little bit older in high school 16
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17 what were those kind of first jobs like?
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So I very much looked for lots of experience. I almost was looking into it like
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process of elimination.
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What do I want to be when I grow up? And so I had a lot of jobs.
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My very, very first official, I'm an employee and will get taxed for this, right?
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Job was as a hostess at a local restaurant.
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And then I was only there, I want to say, for about six months.
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And I moved on to being a receptionist for a car dealership and working as a
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teller at a bank. I also was a delivery person at an auto body paint shop.
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I just had a lot of, I worked for a hospital for a while and outpatient registration
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and things of that nature.
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I was just really trying to discover the world and what kind of things I was
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interested in. And it was a lot of fun.
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That is so interesting. I mean, I contrast with myself and my first taxpaying
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job I got when I was in eighth grade and I was being paid below minimum wage.
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I kind of got this little job because I wanted to pay for a summer camp.
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And then I kept that job until I went away to college.
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But there's this interesting spirit you have of exploring and,
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you know, why are some kids driven like that?
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And why are some kids saying, I want to rack up experience rather than I just
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want to pay for my car or this experience or whatever it is that I might want.
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So you went to college. And what did you major in?
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I got a bachelor's degree in liberal studies with a minor in psychology.
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And for a lot of people who didn't get a degree in liberal studies,
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what it meant for me in my undergrad experience was I couldn't decide on one thing.
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I love all sorts of things. And so that degree allowed me to put together basically
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a proposal for the associate dean of three to five focuses of things I was interested in.
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So what I landed on were psychology, education, and communication,
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which I found, strangely enough, to really serve me well in the career that I am doing currently.
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Learning about understanding sort
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of where people are coming from emotionally with that psychology side
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of things and some formal concepts that I
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can think through as I'm thinking processes that
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we can implement to improve things communication which
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is such a major part of a healthy
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relationship in any form professional or personal and and the education piece
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because a lot of times you really have to implement some formal education because
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depending on the background of your constituents, for me,
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working with MDs, DOs, medical practitioners, they went to school so focused
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on getting to a certain point.
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They weren't given opportunities to go into a teaching class or communication
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class or marketing or those types of things.
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So it often, they're very open to being educated about that.
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And I'm lucky to have some background in that as well.
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I love to sing the praises of humanities because I think that a lot of parents
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or grandparents, or when we think about what is a college education worth,
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what should somebody be doing, we want our people to be gainfully employed, right?
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We want them to, we're going to spend, it's a lot of money and time for the,
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usually for many times for families, but for the child, the young adult who's
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taking out these loans or whatever.
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And then what are they going to get on the other side. And when you say something
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like humanities, or for me, philosophy, it can be very scary.
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What the heck is that? I know what it means to be an engineer or to be a nurse
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or to be a physical therapist or to be an accountant.
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These are these very, you know, tangible, we can get our mind around.
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And yet I would want to say that both you and I are gainfully employed,
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we're doing just fine, that these skills that the humanities give you are the
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skills of the 21st century and beyond,
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right so if we want transferable skills
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if we want to be agile we want to be able to learn new
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technologies and all the people skills and everything else the imagination and
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the critical thinking an ode to humanities it's it is not a wasted degree it's
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actually very practical in the in the thought economy in the kind of economy
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that we have today which is just filled with change.
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Definitely. I would definitely support what you just said.
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And like I said, I'm working in a field where they did not have the opportunities
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to learn formally in that way.
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And so they have to come with an intuitive nature for those types of things.
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Otherwise, they can be amazing doctors and struggle with a lot of things that
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people expect them as doctors to be. Yeah, I mean, unfairly,
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I think, in particular in the medical profession with doctors.
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They are highly praised in our society, and that is rightly so because they do so much good.
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But then we expect them to have all these other sorts of expertise when actually
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to be so good at what they're doing, they have narrowly focused.
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And it is, I think, an extra unfair burden to expect them to be able to be good
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at everything, to know everything when they know how to maybe fix a knee or
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anesthesiology or whatever it might be.
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Right. I mean, drill down. For many years in my office, I worked with the House
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Stop Council, which is a student government sort of entity for these residents and fellows.
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And I had a House Stop Council president who started out in ophthalmology and
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then transitioned to emergency medicine in the middle of his journey.
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And I was close with him and fascinated by the change.
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And I said, tell me about what motivated you to do that?
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And he said, I really wanted to learn about a lot of things.
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And I was just learning a lot about the eye, right?
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And so, you know, and that person, I would say, has an innate personality that
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wants to be a lifelong learner and be sort of well,
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you know, wide knowledge, set of knowledge, It does a lot of wellness work now.
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So their personality makes a lot of sense for them to have transitioned into
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more of a broad spectrum.
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But it is a challenge, definitely, in the field that I have spent many years
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trying to help them with.
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I did a workshop on residents as teachers, and we did one on residents in business.
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And so these are the things we can offer outside of their clinical setting that
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provide some extra things for them. Oh, that's wonderful, right?
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Taking care of the whole person.
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Independent of the kind of profession we're in, it's lovely to have those opportunities.
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So when you graduated from college, what was your first job out of college?
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Well, so out of college, immediately I went into a home health care company
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and I was in their accounts receivable office and specifically lab focused.
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And I learned a lot from that job and I learned a lot about myself in that job.
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Really, what I found is my skill set came around seeing patterns and large scale issues.
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So one thing in particular was that as they had set up this healthcare company,
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it was growing really quickly.
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And they had, you have what's called a CPT code.
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You attach it to, let's say, a vena puncture or, you know, actual sticking the
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needle in to draw the blood or things of that nature.
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And what I realized was whoever had initially set up the codes for that procedure
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had set it up with internally the wrong code.
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And so I was noticing that these $5 charges on every account that I went to were never paid.
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My job was to go into an account and to figure out what was wrong in that account
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for whatever health insurance company to pay it.
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Was there information missing? Was it not coded right?
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You know, so I started out just looking at Susie Smith and what was going on with Susie Smith.
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And then I realized that 5,000 people hadn't had that $5 charge paid ever in
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the history of the whole company.
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You know, it might be more than 5,000. And so I went to my supervisor and I
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talked about it with them.
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They took it up the chain and we realized we had to drop all of these charges
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with the right code on it.
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And and so it was it was really eye opening for me how much of an impact I could
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make in a bigger way, even though I was a cog, you know, in the wheel and I
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was working on this one specific piece.
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But it was still within my capacity to see beyond my piece and bring value to
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the team, bring value to the to the organization.
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So it was it was a great first job.
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And I really enjoyed it. But ultimately, that company actually ended up shutting
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down within about a year of me working there.
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In that time, I had become a supervisor in the company. And sometimes I wonder
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what would have happened if they hadn't shut down.
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Because it was very it was very a big
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opportunity for me and I really think it was there were
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a lot of things that went into why it had to shut down but it there was it would
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have been a wonderful career potentially and where would I have ended up so
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it's such a wonderful lesson and experience to have as a young professional
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to be doing your job to notice something and then to be listened to and then
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to make a real impact, right?
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We all, no matter where we are in our career, we want to be seen for the work that we're doing.
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And I'm sure that has had an effect of the reasons why you show up and the reasons
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why you pay attention and this already sort of curiosity that you've talked
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about and how it actually can pay off, right?
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And I'm very interested in the kind of professional development of our reputation
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and that because we never know when an organization is going to close through
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or we're going to be laid off or something else is going to happen or we're
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going to have to move, right?
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And so what do we have? What can we always take with us? Our reputation. Who am I?
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And the reputation is not always external. Who do other people say that I am? But who am I?
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Who do I say that I am? In the sense of how do I show up for myself?
00:16:49.672 --> 00:16:53.212
What are my standards for excellent work?
00:16:53.412 --> 00:16:57.212
What are my, as you talked about earlier, you and your husband having this conversation
00:16:57.212 --> 00:16:59.752
about what is the life that you want to have?
00:16:59.892 --> 00:17:03.592
What is this reasonable delineation of work life?
00:17:03.872 --> 00:17:08.252
And those kinds of conversations, sometimes we just don't have them because
00:17:08.252 --> 00:17:10.952
we're just so in the muck of the day today.
00:17:12.554 --> 00:17:17.194
I am really interested in this building of professionalism and reputation,
00:17:17.194 --> 00:17:20.794
my reputation to myself and then my reputation in the world.
00:17:21.254 --> 00:17:27.394
Right. Yeah, I agree. I think that when you feel confident in what your strengths
00:17:27.394 --> 00:17:30.874
are, what your attributes are, what you're bringing forward, your ideologies,
00:17:31.214 --> 00:17:38.494
it does bring you a level of just assurance and confidence when you're speaking
00:17:38.494 --> 00:17:40.714
and when you're sharing your thoughts.
00:17:41.574 --> 00:17:45.554
I also, when I talked about the residency teachers and in business,
00:17:45.754 --> 00:17:50.034
I also worked for a number of years bringing in speakers for a leadership series
00:17:50.034 --> 00:17:51.534
for our residents and fellows.
00:17:51.694 --> 00:17:54.754
And it turned out to be that a lot of our department chairs,
00:17:54.994 --> 00:17:56.314
our deans came to it as well.
00:17:56.594 --> 00:18:02.574
One in particular, I had partnered with the Army and I had a colonel from Walter Reed come and speak.
00:18:02.694 --> 00:18:06.214
And he talked about leadership brand. And funny enough,
00:18:06.434 --> 00:18:09.954
that talk that I had brought him in for them was really,
00:18:10.134 --> 00:18:13.494
really impactful for me as an individual, as a professional,
00:18:13.534 --> 00:18:21.554
because it helped me to realize how important it was to intentionally decide
00:18:21.554 --> 00:18:23.194
what I want my brand to be.
00:18:23.574 --> 00:18:30.254
And it gave me purpose in how I was interacting with people on a daily basis
00:18:30.254 --> 00:18:33.874
and just the rules that I had for myself.
00:18:34.474 --> 00:18:39.074
Of what my expectations were. And it gave me an opportunity really to look back
00:18:39.074 --> 00:18:47.314
on my career from the very first job I ever had into now currently and say,
00:18:47.514 --> 00:18:53.774
you know, what were the things that inspired me from individuals throughout that journey, right?
00:18:54.014 --> 00:18:59.134
And it's amazing because there were people at every level, even at that auto
00:18:59.134 --> 00:19:05.454
body paint shop delivery, that was the best, most fun job I've ever had.
00:19:05.454 --> 00:19:09.934
I had a great tan on my left forearm and my left thigh, top of my thigh.
00:19:10.714 --> 00:19:21.354
But I had a manager who really valued my voice and spoke to me as an equal and
00:19:21.354 --> 00:19:25.734
let me weigh in on things where I could weigh in, you know,
00:19:25.854 --> 00:19:31.274
and in different places along my career up to my professional level now. Yeah.
00:19:31.855 --> 00:19:35.975
I started recognizing those trends, right, and those patterns of when I felt
00:19:35.975 --> 00:19:39.315
most welcomed, when I felt most supported.
00:19:39.875 --> 00:19:42.775
And I knew that's how I wanted to be.
00:19:42.935 --> 00:19:48.435
And that really helped me to create my identity and my leadership brand, for sure.
00:19:48.995 --> 00:19:54.415
Yeah. I mean, a lot of times we just show up and we are being led and leading
00:19:54.415 --> 00:19:58.895
and not really thinking about intentionally doing it, right?
00:19:59.075 --> 00:20:01.055
Because we just act, you know, innately.
00:20:01.275 --> 00:20:04.335
We just sort of go by what worked for us and what didn't work for us.
00:20:04.435 --> 00:20:08.095
But, you know, I'm absolutely clarity is kindness.
00:20:08.455 --> 00:20:12.315
And that's, I usually talk about expectations externally.
00:20:12.375 --> 00:20:18.255
So at work, many people don't really know what is required of them because we
00:20:18.255 --> 00:20:21.455
just, we think they should know or whatever it might be.
00:20:21.555 --> 00:20:23.995
So we're not exactly clear. Or maybe I don't know what you should be doing.
00:20:24.155 --> 00:20:25.255
So how am I supposed to tell you?
00:20:25.575 --> 00:20:31.575
But for ourself, right? If I want to be an excellent leader, what do I mean by that?
00:20:31.695 --> 00:20:37.155
And I love that exercise of looking back and seeing who spoke into you,
00:20:37.355 --> 00:20:42.675
what resonated with you, and specifically such that, and also illustrating that
00:20:42.675 --> 00:20:45.575
it doesn't really matter what the job is about.
00:20:45.795 --> 00:20:49.995
It's about how do we treat people? How do people feel when they leave us.
00:20:50.475 --> 00:20:52.595
Right? What kind of opportunities are forgiving.
00:20:52.815 --> 00:20:57.935
And I really think in particular, when you're young and somebody trusts you
00:20:57.935 --> 00:21:03.675
and somebody treats you with that kind of level of respect that you had,
00:21:03.815 --> 00:21:07.315
it just, it's a new, because we're just coming out into the world, right?
00:21:07.415 --> 00:21:15.835
And it's so, it is so empowering and confidence, building those opportunities. How wonderful.
00:21:16.295 --> 00:21:20.455
Right. You spoke to my heart because my, I don't want to, should I call it my
00:21:20.455 --> 00:21:24.175
slogan? My slogan for like the last six months has been clear is kind.
00:21:24.975 --> 00:21:29.755
Clarity is kindness. I said it to my four-year-old niece just two days ago because
00:21:29.755 --> 00:21:32.615
she said something so clearly to me to communicate.
00:21:32.775 --> 00:21:35.595
And I said, clarity, clear is kind.
00:21:35.795 --> 00:21:40.655
And you did such a great job, you know. So I love that you say that as well
00:21:40.655 --> 00:21:45.775
because I learned I didn't keep it from this experience.
00:21:45.775 --> 00:21:51.215
But it made me think of my eighth grade mentor class that I took in middle school
00:21:51.215 --> 00:21:53.755
about how to be clear in your instructions.
00:21:54.555 --> 00:21:59.795
And we had that. So as a project, we had to pick something we were teaching others how to do.
00:22:00.135 --> 00:22:05.355
Mine was making a peanut butter and jelly sandwich. And did you skip steps, right?
00:22:06.280 --> 00:22:10.440
It makes me think of that fun activity so many years later because we learned
00:22:10.440 --> 00:22:16.380
how unkind it can be when you leave a very serious step out,
00:22:16.520 --> 00:22:21.180
like use a butter knife to spread peanut butter on bread, right?
00:22:24.160 --> 00:22:30.280
Yeah, I mean, that's a wonderful example of the steps that we need to go through.
00:22:30.280 --> 00:22:34.460
We just think, oh, you're a professional or, oh, you should know.
00:22:35.480 --> 00:22:38.640
And then we get frustrated, right? We're both in a conflict resolution space.
00:22:38.640 --> 00:22:40.400
We deal with workplace conflicts.
00:22:41.780 --> 00:22:45.960
And I'm not sure what you see, but a lot of what I see is the misunderstanding
00:22:45.960 --> 00:22:49.620
is due to lack of clarity of expectations,
00:22:50.000 --> 00:22:54.180
lack of clarity of outcomes, lack of clarity of what are the resources or the
00:22:54.180 --> 00:22:57.360
parameters or the authority that I have or that I don't have.
00:22:57.360 --> 00:23:04.980
And we don't take the time to have these dialogues to really articulate to one
00:23:04.980 --> 00:23:09.100
another so that we're actually speaking the same language so that we can then
00:23:09.100 --> 00:23:11.180
move forward and do a good job.
00:23:11.840 --> 00:23:17.500
100%. I agree with you 100%. the, I would say, I mean, nearly.
00:23:18.260 --> 00:23:23.300
I wouldn't, I would be wild and say almost 100% of them are that, that issue, right?
00:23:23.380 --> 00:23:28.800
Because ultimately in, in the root of everything is if you were clearly communicating,
00:23:28.980 --> 00:23:32.220
if you were clearly communicating what success looks like, you were clearly
00:23:32.220 --> 00:23:35.020
communicating what, what your needs were,
00:23:35.220 --> 00:23:40.000
then that person has the possibility to be successful. Yeah. Right.
00:23:40.440 --> 00:23:44.200
And if you aren't, then it's sort of it's a guess.
00:23:44.560 --> 00:23:49.560
Yeah. And it's it really is a high possibility that they're going to get something
00:23:49.560 --> 00:23:56.660
wrong that sets them on the wrong trajectory with you as an individual. Definitely.
00:23:57.386 --> 00:24:03.186
Yeah, I mean, you can't overstate how important communication is.
00:24:03.346 --> 00:24:06.366
And communication isn't just be on time, or what does on time mean,
00:24:06.526 --> 00:24:09.046
but passive aggressive comments.
00:24:09.646 --> 00:24:13.806
Those come out because I don't know how to articulate how I'm feeling,
00:24:13.806 --> 00:24:17.366
or I don't even know that I'm feeling, but it's coming out.
00:24:17.486 --> 00:24:22.426
So this lack of self-awareness makes the water murky for the other person.
00:24:22.426 --> 00:24:26.066
And so they're going to then kind of guess because maybe they don't know how
00:24:26.066 --> 00:24:28.146
to say, what did you mean by that?
00:24:28.226 --> 00:24:32.406
Or you said, oh, must be nice to be able to have your own schedule.
00:24:32.986 --> 00:24:35.766
What do you mean by that? Let's talk about schedule.
00:24:36.406 --> 00:24:42.226
Many of us don't take that pause to say that doesn't sound quite right or I'm
00:24:42.226 --> 00:24:45.466
missing something. So let's just pause and have a conversation.
00:24:45.986 --> 00:24:54.626
And yet, if you were to do that, then we don't compound this dance of miscommunication.
00:24:54.826 --> 00:24:57.466
And then six months, nine months, three years later, it's like,
00:24:57.586 --> 00:24:58.766
I can't work with that person.
00:24:59.606 --> 00:25:04.666
Definitely. And, you know, honestly, a lot of the time that I feel most fulfilled
00:25:04.666 --> 00:25:10.706
in my job is when I get someone who is willing to take the risk to call the ombuds really early.
00:25:11.366 --> 00:25:15.306
And we get to chat about those types of things.
00:25:15.466 --> 00:25:22.786
And questions that you can ask for clarity and opportunities for building your
00:25:22.786 --> 00:25:26.906
relationship in a more meaningful way or connecting in an authentic way with
00:25:26.906 --> 00:25:32.026
that individual to repair the small cracks that you're looking at at that point
00:25:32.026 --> 00:25:34.786
that will, they may not know it.
00:25:34.986 --> 00:25:39.566
I've seen it on the farther end, right, where the cracks are the Grand Canyon
00:25:39.566 --> 00:25:46.166
at that point and you cannot traverse that distance. It is really exciting to
00:25:46.166 --> 00:25:48.566
get people who are open to.
00:25:49.311 --> 00:25:52.811
Thinking it through early, early on that process, for sure.
00:25:53.051 --> 00:25:57.311
That's why I love the ombuds profession, ombudsing work.
00:25:57.451 --> 00:26:00.551
I mean, I love mediation, but by the time you get into mediation,
00:26:00.711 --> 00:26:04.071
those cracks are usually chasms or they're widening.
00:26:04.231 --> 00:26:09.231
But to order, in order to have, but to have somebody in your organization that you could go to,
00:26:09.851 --> 00:26:13.351
early on, when you feel like something is going in the wrong direction,
00:26:13.351 --> 00:26:16.131
to get that brainstorming,
00:26:16.271 --> 00:26:19.991
to be able to have someone listen to you and say, you know what
00:26:19.991 --> 00:26:22.931
are your different options what do you want to do and just have that
00:26:22.931 --> 00:26:25.631
listener so that not so that you
00:26:25.631 --> 00:26:29.291
do it for them right but so that they can do it and then they
00:26:29.291 --> 00:26:33.591
then when they do it they start to repair that relationship and it's better
00:26:33.591 --> 00:26:38.151
for everyone so jennifer you mentioned that you're an ombuds i love the ombuds
00:26:38.151 --> 00:26:42.151
profession so for those who are listening who don't know about what an ombuds
00:26:42.151 --> 00:26:48.751
is such a funny word what is an ombuds i didn't know i'd be asked the definition, so let me.
00:26:49.551 --> 00:26:53.531
So, well, and Ombuds can serve in a few different capacities.
00:26:53.791 --> 00:27:03.251
For me, I am an unofficial and informal conduit for solutions, for resources.
00:27:03.291 --> 00:27:10.911
So someone might call me and ask the process with my institution for X, Y, and Z.
00:27:11.111 --> 00:27:16.271
I help to connect them to the right people, the right pages,
00:27:16.451 --> 00:27:21.251
resources, so they can decide if that is a path they want to take.
00:27:21.591 --> 00:27:28.331
I also, like I said, often will end up coaching some because our world is kind of interesting.
00:27:28.891 --> 00:27:34.451
Medical education, especially graduate medical education, is in my institution
00:27:34.451 --> 00:27:37.111
at UofL, the University of Louisville, is a.
00:27:38.436 --> 00:27:42.376
Is all worked through the university. That's not always the case.
00:27:42.536 --> 00:27:46.476
Sometimes the graduate medical education office is through the hospital.
00:27:46.636 --> 00:27:54.576
And so a lot of the rules are put in place for the students that apply to our
00:27:54.576 --> 00:27:58.176
learners because they're through the university. They are classified as students
00:27:58.176 --> 00:27:59.596
through the University of Louisville.
00:27:59.816 --> 00:28:08.436
And so I have to kind of help them think through what are the academic options for you?
00:28:08.556 --> 00:28:10.776
What are the workplace options for you?
00:28:10.936 --> 00:28:15.796
How do you foster the workplace relationships, but also how do you understand
00:28:15.796 --> 00:28:19.656
the academic pieces of that as well and obligations?
00:28:19.976 --> 00:28:24.876
And a lot of confusion lives around that topic, just even within my institution.
00:28:24.876 --> 00:28:30.696
So I spent a lot of time, like I said, educating about that from the very beginning,
00:28:30.916 --> 00:28:34.336
onboarding, as soon as they match with our programs,
00:28:34.736 --> 00:28:41.476
I have a video that I send out to them so that they know who I am, what I am for them.
00:28:41.876 --> 00:28:46.796
And we talk a lot about what UofL is for them and the uniqueness of that.
00:28:47.436 --> 00:28:55.256
So it is very exciting field to be in. It's a very complex environment to be in. And as an ombuds,
00:28:55.955 --> 00:29:02.595
That can be complicated. That can be difficult because clear is kind and our world is not clear.
00:29:05.855 --> 00:29:11.715
So I must admit. Well, I think that is the case in so many institutions,
00:29:12.135 --> 00:29:14.335
certainly in academic institutions.
00:29:14.615 --> 00:29:17.855
Things change all the time. What catalog year did you come in?
00:29:17.975 --> 00:29:22.875
Or with the change of administration, politically different rules and laws change.
00:29:23.015 --> 00:29:26.855
And so and then, of course, in the medical field, things are always changing. and
00:29:26.855 --> 00:29:30.535
so it's a dynamic field or industry
00:29:30.535 --> 00:29:33.655
the education industry but in all organizations things
00:29:33.655 --> 00:29:36.915
are constantly changing and I think about conflict
00:29:36.915 --> 00:29:39.735
you know somebody shows up on the first day of work and they're not
00:29:39.735 --> 00:29:44.275
expecting to have a problem right and so they get on boarded they hear about
00:29:44.275 --> 00:29:49.055
you know this that and the other and what vacation is and all these other kinds
00:29:49.055 --> 00:29:54.255
of things and then we get into the into work and we have conflict because it's
00:29:54.255 --> 00:29:57.675
normal because it happens This is just absolutely normal.
00:29:58.315 --> 00:30:01.675
And then what are we supposed to do? And we might say, well,
00:30:01.735 --> 00:30:05.695
the handbook says, or you just go online and these are your options and these
00:30:05.695 --> 00:30:06.695
are all the different offices.
00:30:06.695 --> 00:30:14.015
But there's something about conflict that just is so disorienting and we don't know what to do.
00:30:14.155 --> 00:30:19.095
And to be able to have somebody in an organization who is dedicated to say,
00:30:19.195 --> 00:30:20.935
hey, well, let's talk about it.
00:30:21.075 --> 00:30:25.315
Let me help give you some clarity. Let me show you what your different options
00:30:25.315 --> 00:30:30.035
are instead of just going, just, you know, saying, okay, I'm going to go to
00:30:30.035 --> 00:30:33.475
this place. And they might, of course, this place and the organization might
00:30:33.475 --> 00:30:34.615
send you to another place.
00:30:34.735 --> 00:30:38.915
But to really have this place where you can look at all these different sorts
00:30:38.915 --> 00:30:45.235
of options and have the person talk about what is really going on, what is the route,
00:30:45.515 --> 00:30:52.295
what is it that they want to solve, and how might they go about doing it within this institution.
00:30:53.655 --> 00:30:58.055
Is about empowering people, right? Conflict resolution is about personal empowerment.
00:30:58.475 --> 00:31:02.835
And that's what I love about ombuds. Ombuds aren't mental health counselors.
00:31:03.235 --> 00:31:06.635
They're not going to tell you what to do. They're not, as you said,
00:31:06.755 --> 00:31:10.675
it's unofficial. So it's not like you're reporting to the university or the
00:31:10.675 --> 00:31:14.315
institution where now you're in the pipeline and you have to do this because
00:31:14.315 --> 00:31:15.875
now we've written up a report.
00:31:16.215 --> 00:31:21.175
But it really gives people their power back to help them de-escalate themselves
00:31:21.175 --> 00:31:25.275
so that they can choose what is the best next step for them.
00:31:25.987 --> 00:31:32.067
Right. 100%. So I definitely live in a world where my constituents are fearful.
00:31:32.267 --> 00:31:36.987
They're in a limbo, sort of, right? Most people finish their terminal degree
00:31:36.987 --> 00:31:42.427
and come out with a PhD and go off into their professional career and are given
00:31:42.427 --> 00:31:46.507
a lot of weight in their credentials.
00:31:46.807 --> 00:31:52.887
As an MD or a DO or MBBS, there's many credentials that come with clinical practitioners,
00:31:52.887 --> 00:31:55.267
but they will come out of that education.
00:31:55.587 --> 00:32:01.927
And they start now in their more experiential learning in a clinical hospital setting.
00:32:02.287 --> 00:32:07.587
And they're constantly being evaluated. And they're really, they feel powerful
00:32:07.587 --> 00:32:09.007
when they get done with their degree.
00:32:09.127 --> 00:32:11.907
And then they feel very not powerful immediately.
00:32:12.507 --> 00:32:15.647
And so they are fearful to ask questions.
00:32:15.927 --> 00:32:18.567
They're fearful to not look like they know exactly what they're doing.
00:32:18.727 --> 00:32:21.967
And I am a safe space for them. I don't have a medical degree.
00:32:22.327 --> 00:32:26.867
You don't have to worry about looking stupid to me because I don't know the
00:32:26.867 --> 00:32:28.107
answer to that anyways, right?
00:32:28.567 --> 00:32:32.227
I'm not going to fill out their evaluation. I'm not going to,
00:32:32.507 --> 00:32:34.587
you know, I tell them at the beginning of the conversations,
00:32:34.587 --> 00:32:39.607
I am a mandatory reporter if there's something that is a danger to you or others
00:32:39.607 --> 00:32:43.407
or, you know, things of those nature, the federal mandates.
00:32:43.927 --> 00:32:48.587
So if that's something you need to share, I need to share with you that I am
00:32:48.587 --> 00:32:51.887
responsible for those things as well. But otherwise, the sky's the limit.
00:32:52.087 --> 00:32:55.107
Let's talk about all your fears, all the things you're trying to figure out.
00:32:55.287 --> 00:33:00.567
And really it is, it does sort of cross the gamut. I have helped people transition
00:33:00.567 --> 00:33:02.147
into a different specialty.
00:33:02.407 --> 00:33:04.167
They realize they don't feel like they fit.
00:33:04.627 --> 00:33:09.167
And so what are their options? What, what are they, what are they feeling?
00:33:09.487 --> 00:33:13.387
You know, help me figure it out, you know? And so I help them often organize
00:33:13.387 --> 00:33:19.407
their thoughts, think through ways they may approach it. And I do feel all.
00:33:20.216 --> 00:33:25.336
Very, I do feel like I have a very special place for them.
00:33:25.336 --> 00:33:30.136
And I love when at the end of the conversation, they call me and I can hear
00:33:30.136 --> 00:33:34.936
the intensity in their voice, or they show up at my door and they're huffing
00:33:34.936 --> 00:33:37.696
and puffing from the stress that they're feeling in that moment.
00:33:37.976 --> 00:33:42.416
And then as they're walking out or getting off the phone, so many times they
00:33:42.416 --> 00:33:44.516
say to me, I feel so much better,
00:33:44.736 --> 00:33:52.176
you know, and that is really what keeps me going because sometimes it's hard.
00:33:52.336 --> 00:33:54.416
I'm a, I am a problem fixer.
00:33:54.756 --> 00:33:59.356
I like to have solutions and I like it to be as quick as possible,
00:33:59.356 --> 00:34:02.516
but my world is not that as an ombuds.
00:34:02.616 --> 00:34:08.896
And so I have to sort of play down my personal instincts to want to find a solution
00:34:08.896 --> 00:34:15.876
now and, and allow for them to cultivate the things that we're talking about into success.
00:34:16.516 --> 00:34:20.296
And sometimes things are the long game. A lot of times in my world,
00:34:20.476 --> 00:34:21.896
everything's the long game.
00:34:22.056 --> 00:34:25.296
And so how do you, how do you plant seeds?
00:34:25.516 --> 00:34:31.616
How do you lay the soil the right way? And how do you really work to nurture
00:34:31.616 --> 00:34:38.716
a future, a relationship, a safe place for these learners? And that's what I
00:34:38.716 --> 00:34:40.216
try to stay focused on. Hmm.
00:34:41.057 --> 00:34:47.517
So how did you get into ombudging? So funny enough, I really was in real estate.
00:34:47.717 --> 00:34:52.317
I was a realtor for five years and I decided I wanted to go back to school,
00:34:52.517 --> 00:34:54.097
but I didn't want to pay for it. Right.
00:34:54.497 --> 00:34:58.477
That's where it comes down to being driven in the way I was as a 12 year old babysitter.
00:34:58.957 --> 00:35:03.977
And so I thought, what's the best way to be able to go back and do classes but
00:35:03.977 --> 00:35:07.757
not have to pay tuition is to get a job in at the university.
00:35:07.977 --> 00:35:14.857
Right. And so I went to the university and they had a temp service internally at that time.
00:35:14.937 --> 00:35:18.557
And they just happened to place me in the graduate medical education office
00:35:18.557 --> 00:35:21.257
at the front desk answering their phones and doing the mail.
00:35:21.497 --> 00:35:27.817
And so 18 years ago, I came in as a temp into that role quickly within three months.
00:35:28.057 --> 00:35:33.977
I think my department realized I wasn't in the right role. And so I moved into other roles.
00:35:34.157 --> 00:35:37.697
I've been through about five different roles in my office. I've been the ombuds
00:35:37.697 --> 00:35:40.357
and the director of strategic engagement for the last eight years.
00:35:40.757 --> 00:35:46.817
How I ended up there was that the vice dean, the head of the department academically,
00:35:46.817 --> 00:35:52.377
really was a wonderful mentor, professional mentor for many, many people.
00:35:52.977 --> 00:35:58.177
But I was given the opportunity to work closely with him. I supported him in a lot of ways.
00:35:58.477 --> 00:36:01.937
And so he and I would do projects together. one day
00:36:01.937 --> 00:36:07.197
he came in and said you know the mayor is doing a toy drive for the holidays
00:36:07.197 --> 00:36:10.877
and I said oh yeah he said what do you think about us doing that would you think
00:36:10.877 --> 00:36:15.117
we could do it and I said probably I could get something together when when
00:36:15.117 --> 00:36:20.317
is it happening he said it started yesterday and we have five we have five days you know.
00:36:21.906 --> 00:36:25.366
And I said, well, I better get started then, right?
00:36:25.606 --> 00:36:33.686
And so within three days, we had raised over 500 toys to donate to the mayor's
00:36:33.686 --> 00:36:35.886
initiative for this toy drive.
00:36:35.986 --> 00:36:39.546
And so I think that really kicked it off that he realized that I was his,
00:36:39.706 --> 00:36:41.446
he would call me his girl Friday.
00:36:41.726 --> 00:36:45.366
You know, whatever thing, you know, came to his mind.
00:36:45.546 --> 00:36:50.326
And so we spent time together going and working with these initiatives.
00:36:50.326 --> 00:36:55.026
And he started realizing that we would get on an elevator and have to go five floors up.
00:36:55.146 --> 00:36:57.846
And I would start talking to the person on the elevator with us.
00:36:57.926 --> 00:37:00.746
And by the time we would get off, I would know that they're there to visit their
00:37:00.746 --> 00:37:05.446
niece and that, you know, she was having a kidney transplant and that they wore
00:37:05.446 --> 00:37:08.846
a size 12 in their pants and that they were 45 years old.
00:37:09.006 --> 00:37:11.946
And that, you know, I mean, all this stuff. And we'd get off the elevator and
00:37:11.946 --> 00:37:14.966
he would look at me and say, I just don't.
00:37:15.146 --> 00:37:22.166
How do you do that? You know, what is the. And so I like to say that I am a
00:37:22.166 --> 00:37:24.366
sole ombuds. I'm an only.
00:37:24.606 --> 00:37:30.546
I work alone. But we had a founding ombuds who was an associate dean who left
00:37:30.546 --> 00:37:32.726
and went to private practice.
00:37:32.946 --> 00:37:39.226
And so after that associate dean left, my vice dean was really sort of trying
00:37:39.226 --> 00:37:41.766
to figure out how can we reframe this?
00:37:41.866 --> 00:37:45.726
We had realized in that experience that there were some conflicts of interest
00:37:45.726 --> 00:37:50.486
of being a faculty member. And so the learners in her department really couldn't
00:37:50.486 --> 00:37:51.906
feel safe approaching, right?
00:37:52.046 --> 00:37:55.766
And so by then I had about nine years of experience.
00:37:55.766 --> 00:38:00.566
He knew about my, just this weird thing where people just want to tell me things
00:38:00.566 --> 00:38:06.166
that I don't know how that happens really. But he came to me and said,
00:38:06.266 --> 00:38:08.866
what do you think? Do you think this is something you'd like to do?
00:38:09.026 --> 00:38:12.826
And I just responded and said, I'm not trained for this.
00:38:12.946 --> 00:38:18.246
I don't know how to do this. And he said, I think you are more qualified than you think you are.
00:38:18.666 --> 00:38:23.786
And that was it. That was how I became the ombuds. And I spent the first few years,
00:38:24.466 --> 00:38:28.546
trying to believe him, you know, that I would be good at doing it.
00:38:28.606 --> 00:38:31.166
And he mentored me through my first three years as well.
00:38:31.246 --> 00:38:38.426
And then he retired. So I have spent a number of years relishing in the things,
00:38:38.666 --> 00:38:40.506
the confidence he gave me in a lot of ways.
00:38:40.646 --> 00:38:45.506
And also appreciating the strengths that I had identified in myself,
00:38:45.766 --> 00:38:48.526
appreciating that he was willing to recognize those things in me.
00:38:49.546 --> 00:38:55.686
What a just a great example and not to embarrass you but a professionalism right so you come as
00:38:55.986 --> 00:38:59.566
a temp secretary because you want to do something else and here you are in this
00:38:59.566 --> 00:39:03.726
wonderful career 18 years later and largely it's because of how you showed up
00:39:03.726 --> 00:39:10.786
and being yourself and and this work ethic so that it's seen by other people
00:39:10.786 --> 00:39:14.266
because we deeply desire to be around other people who are competent,
00:39:14.606 --> 00:39:21.946
who will do whatever is needed at the time, and the reciprocity of though being
00:39:21.946 --> 00:39:27.046
seen, which then feeds into our desire to show up more, and then people see us more.
00:39:27.146 --> 00:39:32.386
It's this really wonderful symbiotic relationship of picture of health.
00:39:32.566 --> 00:39:36.166
Of course, toxicity can go the other way, where it's one thing,
00:39:36.286 --> 00:39:39.606
and then which causes another, which causes another thing, and now we've got
00:39:39.606 --> 00:39:45.326
these toxins in the air because of the snowball effect of the good or the bad.
00:39:45.826 --> 00:39:51.166
Right. So as somebody who is a professional ombudsman in the peace space who
00:39:51.166 --> 00:39:56.846
is interested in helping people deal with their conflicts, how do you deal with conflict?
00:39:56.886 --> 00:40:02.146
Or can you tell us about a time that you had a conflict at work and how you dealt with it?
00:40:02.915 --> 00:40:09.315
Sure. So, I mean, as an ombuds, I would say I get a lot of experience dealing
00:40:09.315 --> 00:40:14.415
with conflict in a way that is an outward influence into me, right?
00:40:14.855 --> 00:40:21.575
If I think through what conflict I deal with on a daily basis or in my own realm,
00:40:21.835 --> 00:40:29.295
I will say, I mean, I try my best to come at the world and at my daily life
00:40:29.295 --> 00:40:32.035
with the perspective of, I'm okay, you're okay.
00:40:32.035 --> 00:40:35.375
I'm okay. I'm not perfect. I'm okay.
00:40:35.555 --> 00:40:42.235
And I want your independent, you know, idiosyncrasies and the thing that makes you you,
00:40:42.535 --> 00:40:45.555
even though they might be sometimes a little difficult to deal with,
00:40:45.675 --> 00:40:51.255
for me as my personality, I want to remind myself that you're okay too.
00:40:51.435 --> 00:40:57.675
And we're just trying to intermingle. We're just trying to function, right, together.
00:40:58.095 --> 00:41:05.035
And I really try to allow that to just wash over me in a level of acceptance
00:41:05.035 --> 00:41:10.095
and to not try to internalize the things that maybe would typically,
00:41:10.135 --> 00:41:12.795
I don't know, I'm actually not,
00:41:12.995 --> 00:41:16.315
personally, I'm sort of the middle ground person.
00:41:16.315 --> 00:41:22.255
I'm the person who is the glue to some extent with siblings and,
00:41:22.255 --> 00:41:24.795
you know, that things don't bother me much.
00:41:25.175 --> 00:41:27.495
And so maybe it makes it easier for me.
00:41:28.175 --> 00:41:33.895
But when I do have a situation that I think, the only exception I have with
00:41:33.895 --> 00:41:37.675
I'm okay, you're okay, is when I feel like things, people, external things are
00:41:37.675 --> 00:41:39.595
being harmed in that situation.
00:41:40.175 --> 00:41:47.575
And that's when I push myself to come forward and say, we need to talk through this, right?
00:41:47.735 --> 00:41:53.315
I can ignore a lot of things and just take a lot of external sort of factors
00:41:53.315 --> 00:41:55.255
into my life and be okay with it.
00:41:55.255 --> 00:42:02.855
But if I feel like it's harming someone who's more vulnerable or someone who, you know,
00:42:03.695 --> 00:42:09.635
needs to be nurtured in a different way or might internalize it differently,
00:42:10.075 --> 00:42:12.075
then I do feel like I have to advocate.
00:42:12.075 --> 00:42:20.115
And so I will, I will say things, my approach typically is a very matter-of-fact
00:42:20.115 --> 00:42:24.135
way, right, in a, how, how.
00:42:25.322 --> 00:42:33.142
I know that what you just said to me was not intended in the way that it felt for me, right?
00:42:33.642 --> 00:42:38.582
And I also just try to assume good intentions. That's also a place where people
00:42:38.582 --> 00:42:41.582
start to go down a slippery slide and can't come back.
00:42:41.962 --> 00:42:45.322
And it's based out of trust in that other human.
00:42:45.682 --> 00:42:49.422
And if you don't have a lot of trust and then you assume bad intentions,
00:42:49.422 --> 00:42:52.982
then you will never trust anything that comes from them. and you will never
00:42:52.982 --> 00:42:57.102
perceive anything that you're exposed to with them in a positive light.
00:42:58.042 --> 00:43:02.802
And so I try to control those impulses. If I have them about someone,
00:43:02.982 --> 00:43:06.202
I try to make sure that I give them the benefit of the doubt,
00:43:06.382 --> 00:43:08.762
that I give them the trust that
00:43:08.762 --> 00:43:14.782
I can, based on the patterns I have pulled together in that relationship.
00:43:16.422 --> 00:43:19.302
Consistency is important to me. feeling like
00:43:19.302 --> 00:43:22.322
i know that if i share something
00:43:22.322 --> 00:43:25.302
vulnerable that they will be receptive of that
00:43:25.302 --> 00:43:28.102
and vice versa right and i
00:43:28.102 --> 00:43:30.982
and i encourage a lot of the the trainees
00:43:30.982 --> 00:43:35.602
that call me that one word i use with them be vulnerable be willing to share
00:43:35.602 --> 00:43:40.262
your feelings be willing to share how something makes you feel and i feel like
00:43:40.262 --> 00:43:48.622
really a lot often a lot of times that other individual doesn't realize their impact on you.
00:43:49.402 --> 00:43:56.062
And I truly have seen relationships that were just off for strange reasons.
00:43:56.362 --> 00:44:00.722
Sometimes I'm in a situation where I'm like, I don't feel, I don't get the feeling
00:44:00.722 --> 00:44:04.162
that they are responding well with me.
00:44:04.382 --> 00:44:06.842
Let me investigate that a little bit.
00:44:07.422 --> 00:44:10.362
What could have happened? Where could it have gone wrong?
00:44:10.522 --> 00:44:14.942
And how can I improve and foster positivity moving forward.
00:44:15.102 --> 00:44:19.962
And I truly have experienced that multiple times, as long as I stay in that mindset.
00:44:21.181 --> 00:44:25.021
I love that you started with saying, I say it matter-of-factly.
00:44:25.321 --> 00:44:30.481
It's this, I think, holding this matter-of-fact with being vulnerable, right?
00:44:30.521 --> 00:44:33.721
I think a lot of times we think being vulnerable is sort of more like this bleeding
00:44:33.721 --> 00:44:35.641
heart and things are just gushing out.
00:44:35.941 --> 00:44:38.741
Instead of saying, you know, like with nonviolent communication,
00:44:39.001 --> 00:44:43.961
this happened, I have this feeling because I have this need, right?
00:44:44.141 --> 00:44:48.941
That is a kind of vulnerability. I'm telling you I'm having an emotional reaction
00:44:48.941 --> 00:44:50.801
because of something that I have observed.
00:44:51.121 --> 00:44:56.081
But when we say, when we package it in this relatively matter of fact,
00:44:56.221 --> 00:45:00.781
instead of I'm angry or I'm crying, you know, all of this emotion is,
00:45:00.861 --> 00:45:03.041
it's very hard to listen to what the message is.
00:45:03.501 --> 00:45:10.341
Right. And so when you can deescalate yourself to really share appropriately,
00:45:10.721 --> 00:45:12.181
right, appropriately, vulnerably.
00:45:12.681 --> 00:45:16.061
But if I say, you know this
00:45:16.061 --> 00:45:19.221
made me angry or this made me angry right
00:45:19.221 --> 00:45:23.061
this made me angry because i have this need i am
00:45:23.061 --> 00:45:28.941
stating the facts and part of the fact is about me and my response and therefore
00:45:28.941 --> 00:45:31.661
this is what i would like you know this is my request i have moving forward
00:45:31.661 --> 00:45:37.861
but it is finding that in those difficult conversations that that where you're
00:45:37.861 --> 00:45:42.901
inviting somebody else in means that you really have to be in control of yourself.
00:45:42.901 --> 00:45:46.821
Or if you're not in control of yourself, it's probably not the time to have
00:45:46.821 --> 00:45:47.801
a difficult conversation.
00:45:48.601 --> 00:45:52.501
Right, right. And I'm not, I won't sit here and say I'm perfect at it all the
00:45:52.501 --> 00:45:55.621
time. Sometimes an ombuds needs an ombuds, right? Of course.
00:45:56.321 --> 00:46:01.361
And you need to be reminded of those things.
00:46:02.121 --> 00:46:09.621
And I can look back at those experiences and recognize that I was too emotional
00:46:09.621 --> 00:46:13.501
in that moment and, and think through how would I do it moving forward?
00:46:13.841 --> 00:46:17.881
You know, how would I change that, the actions I took at that time?
00:46:18.541 --> 00:46:22.441
But I had a lot of practice up, you know, honestly, I can never speak about
00:46:22.441 --> 00:46:27.821
myself without sort of acknowledging a journey we as a family had for 13 years,
00:46:28.081 --> 00:46:31.761
for 13 of the 18 years I've been in GME, my
00:46:31.761 --> 00:46:34.941
mom was living with alzheimer's and so that
00:46:34.941 --> 00:46:37.801
personal journey that we were going through and all
00:46:37.801 --> 00:46:43.821
of the emotions and growing as a team together to be caregivers for her gave
00:46:43.821 --> 00:46:47.801
me a lot of perspective but it also gave me a lot of practice having a lot of
00:46:47.801 --> 00:46:51.201
emotions that didn't have to do with the the thing i was dealing with at that
00:46:51.201 --> 00:46:54.961
moment but that was filling my bucket and
00:46:55.336 --> 00:47:00.176
And so how how I could be more resilient in that moment.
00:47:00.516 --> 00:47:05.596
And I have to give credit to that tough childhood that I didn't really want
00:47:05.596 --> 00:47:08.116
my kids to have 100 percent, but a little bit.
00:47:08.276 --> 00:47:16.876
But I learned so much of you think you can't handle more and then you can. Yeah.
00:47:18.576 --> 00:47:23.516
And to be, again, to compartmentalize, but to see it from a pragmatic standpoint
00:47:23.516 --> 00:47:25.796
in that I just need to state my truth.
00:47:26.256 --> 00:47:31.016
It was okay for me to make the decision. Everyone has to make the decision for
00:47:31.016 --> 00:47:34.196
themselves. And I also encourage individuals to do this.
00:47:35.136 --> 00:47:38.056
What of your story are you willing to share?
00:47:38.236 --> 00:47:42.976
Because the more of your story that you share, the more that other person can
00:47:42.976 --> 00:47:45.756
come to you from the space that you're in at the moment.
00:47:46.356 --> 00:47:49.796
You know, I am not a private person.
00:47:49.976 --> 00:47:57.396
I am someone who wants the people around me to know what I am facing so that
00:47:57.396 --> 00:47:59.076
so that things make sense.
00:47:59.276 --> 00:48:04.336
And that, you know, they they also that's, I guess, why I get on an elevator
00:48:04.336 --> 00:48:07.016
and I get off knowing so much about people.
00:48:07.776 --> 00:48:13.516
I've had times where I get on an elevator and someone's upset and I am able
00:48:13.516 --> 00:48:18.636
to talk with them and find out it's about being a caregiver and taking care
00:48:18.636 --> 00:48:22.276
of an elderly parent or a parent who's ill or a child.
00:48:22.856 --> 00:48:29.456
And I'm able to speak from an authentic place of experience and help them through that.
00:48:29.796 --> 00:48:35.016
And just even if it's like, oh, I have to find an assisted living facility.
00:48:35.016 --> 00:48:40.216
I need to find a rehab place. We talk about how I toured many places and the
00:48:40.216 --> 00:48:43.596
things that I was drawn to and the things that I really didn't love,
00:48:43.656 --> 00:48:47.836
but that you have to decide as an individual and as a family what it is that
00:48:47.836 --> 00:48:50.476
your person needs, right?
00:48:50.656 --> 00:48:53.076
And so those are things that I share.
00:48:53.296 --> 00:48:57.976
Those are the things that I have learned have been my life lessons about how
00:48:57.976 --> 00:49:04.056
I approach life now in my career and in my personal space as well.
00:49:04.842 --> 00:49:08.302
Yeah, you know, this idea of resilience, a lot of times when we think about
00:49:08.302 --> 00:49:13.602
conflict management, we think, okay, I've got this need or I've got this need
00:49:13.602 --> 00:49:17.082
or want, and you've got this other one, and who's going to win, right?
00:49:17.542 --> 00:49:21.502
But it's so much more than that if we allow it, right? You know,
00:49:21.642 --> 00:49:23.922
sometimes it does take us a long time to learn lessons.
00:49:24.102 --> 00:49:29.402
But if we think about, I'm in this for the long haul, which is my life,
00:49:29.622 --> 00:49:31.202
right? And I want to become resilient.
00:49:31.302 --> 00:49:35.242
And it's not about just this isolated conflict.
00:49:35.482 --> 00:49:40.482
But if I choose to show up well, that's going to help me in the next one and the next thing.
00:49:40.942 --> 00:49:44.742
And as you know, as you just stated, life is hard.
00:49:45.102 --> 00:49:48.242
We have to deal with really, really difficult things.
00:49:48.462 --> 00:49:54.122
And the more that we invest when things are a little bit hard,
00:49:54.442 --> 00:49:58.162
then we are going to develop those competencies and
00:49:58.162 --> 00:50:01.182
confidence for when the difficult things happen
00:50:01.182 --> 00:50:04.342
and they happen to all of us death is
00:50:04.342 --> 00:50:07.222
where we will all end up and most of us will get sick
00:50:07.222 --> 00:50:10.002
at some time along the line and or be with
00:50:10.002 --> 00:50:15.742
people that we love that get sick and everything else right and so life is filled
00:50:15.742 --> 00:50:21.722
with sorrow and hardship and joy it's all of it right but in the difficulty
00:50:21.722 --> 00:50:28.142
which we know is going to happen if we think about at work the conflicts that
00:50:28.142 --> 00:50:29.442
happen as opportunities,
00:50:29.702 --> 00:50:35.362
a school for virtue, an opportunity to decide who I'm going to be and who am
00:50:35.362 --> 00:50:38.142
I going to be in this relationship with this person who's causing me pain?
00:50:38.382 --> 00:50:42.742
How am I going to respond to them? What kind of bridge am I going to build with them?
00:50:42.942 --> 00:50:48.942
And then see that that translates other places because we're continually making ourselves.
00:50:49.502 --> 00:50:55.882
And this resilience, right, of it's not getting rid of pain. That's not possible.
00:50:56.122 --> 00:51:03.362
In life, you will not escape pain, but how do you go through it so that it doesn't,
00:51:03.562 --> 00:51:06.622
it's not harder than it needs to be?
00:51:07.442 --> 00:51:15.202
Right. And I have found for me, going through it is easier when I have people with me.
00:51:15.342 --> 00:51:21.362
And even if they're not actively supporting me, but they just find,
00:51:21.542 --> 00:51:25.302
they help express their understanding for me.
00:51:25.462 --> 00:51:30.142
It helps me to feel not so isolated, right? And not so alone.
00:51:31.122 --> 00:51:34.502
And so, you know, leaning back into the ombuds side of things,
00:51:34.782 --> 00:51:40.042
last year for me as an ombuds, I was faced with more what I would classify as
00:51:40.042 --> 00:51:43.982
tragedy as an ombuds than ever before in my career.
00:51:44.242 --> 00:51:47.522
And it was a challenging year because it was really about,
00:51:48.459 --> 00:51:56.879
How do I help leadership and programs support the individual trainee going through
00:51:56.879 --> 00:52:02.819
a tragedy and then support their peers that are feeling so many emotions with
00:52:02.819 --> 00:52:07.719
that tragedy that that one individual is feeling and then support their leaders,
00:52:08.039 --> 00:52:12.939
their faculty that are that are also trying to support and feeling unsure?
00:52:12.939 --> 00:52:18.379
The majority of people don't know how to have hard conversations and how to
00:52:18.379 --> 00:52:20.079
approach hard things, right?
00:52:21.019 --> 00:52:27.079
And so I spent a lot of time talking through how to see those people,
00:52:27.319 --> 00:52:30.019
how to give them space, but not too much space, right?
00:52:30.019 --> 00:52:34.719
How to encourage the others, the peers,
00:52:34.979 --> 00:52:42.839
to find ways to control the turmoil they're in by putting efforts together in
00:52:42.839 --> 00:52:44.619
ways they can support that individual,
00:52:44.879 --> 00:52:50.379
but not talking to them about not individually all calling at the same time
00:52:50.379 --> 00:52:52.979
or, you know, different things of that nature.
00:52:52.979 --> 00:52:58.139
And I will say that that last year was a place where my personal life and my
00:52:58.139 --> 00:53:00.799
professional life collided in a lot of ways.
00:53:00.979 --> 00:53:03.139
And it was a struggle.
00:53:03.459 --> 00:53:08.799
It was a year where I struggled as an individual because I had things happening at home.
00:53:08.959 --> 00:53:11.639
A loved one that was dealing with lymphoma.
00:53:11.839 --> 00:53:17.719
And one morning I had gotten a communication. It was someone who I'm near,
00:53:17.959 --> 00:53:22.639
who's very dear to me, but isn't part of my daily life. So I had gotten a communication
00:53:22.639 --> 00:53:23.539
that they had been diagnosed.
00:53:23.679 --> 00:53:27.979
And then I went to work and I got a call from a program director who had a trainee
00:53:27.979 --> 00:53:29.019
who was dealing with a tragedy.
00:53:29.159 --> 00:53:34.079
And I was going through those steps, explaining to that program director how
00:53:34.079 --> 00:53:43.479
to do it, feeling very much like I should be doing that for the person in my life. And I couldn't.
00:53:43.599 --> 00:53:46.319
It was a stressful, very busy time professionally.
00:53:46.559 --> 00:53:52.079
And so I wasn't able to stop and drive to that person immediately.
00:53:52.079 --> 00:53:57.659
And I wasn't able to do those things that I knew. And I was telling this other person how to do.
00:53:57.799 --> 00:54:04.239
And that was really a sort of a monumental point in my career because I was
00:54:04.239 --> 00:54:08.419
really feeling everything, all those emotions sort of mixing together.
00:54:08.959 --> 00:54:13.379
But again, in a moment where you learn, because in my field,
00:54:13.499 --> 00:54:16.999
in my world, many doctors are dealing with that on a daily basis too.
00:54:17.659 --> 00:54:21.419
And so it gave me some perspective because a lot of times people.
00:54:22.010 --> 00:54:25.910
You're dealing with life and death in the medical field. And a lot of times
00:54:25.910 --> 00:54:29.170
at home, you're dealing with potentially life and death also.
00:54:29.330 --> 00:54:34.030
Like you said, Mary, it's very much a part of all of our lives.
00:54:35.610 --> 00:54:42.630
So it's a journey, right? And, you know, it's really important to find the beautiful
00:54:42.630 --> 00:54:49.270
parts of the journey, even when it's, you're, you're sort of lost in the, in the haze. Right.
00:54:50.190 --> 00:54:54.830
So, you know, that's one thing definitely also from my childhood and my father,
00:54:55.070 --> 00:54:59.890
who is the person in the military, about being optimistic and finding the positive
00:54:59.890 --> 00:55:01.290
in a very difficult situation.
00:55:01.290 --> 00:55:05.630
And it really does help with moving forward through those kind of situations.
00:55:06.210 --> 00:55:10.090
Yeah. And having that third party like an ombuds or a conflict professional
00:55:10.090 --> 00:55:14.950
to reach out to because we all need help from time to time. And the sooner we
00:55:14.950 --> 00:55:16.850
get it, the better, right?
00:55:16.950 --> 00:55:21.430
The sooner you see that spot on your arm, you know, and you get it checked out,
00:55:21.790 --> 00:55:23.370
right? Then you just let it go.
00:55:23.690 --> 00:55:26.470
Because when we ignore things, they don't go away. They just,
00:55:26.690 --> 00:55:31.110
you know, dig in. Yeah, what a metaphor, right? It fits right into that.
00:55:32.550 --> 00:55:37.130
So, Jennifer, my last question for you is, as you look into the future of work,
00:55:37.270 --> 00:55:42.010
what do you think needs to happen so that not only will all workers be treated
00:55:42.010 --> 00:55:46.290
with dignity and respect, but that they're encouraged to thrive and flourish?
00:55:47.530 --> 00:55:51.590
So I really have learned a lot over the last couple of years.
00:55:51.770 --> 00:55:54.330
I've gotten to participate in some leadership things.
00:55:54.590 --> 00:55:59.770
And there was one in particular that I did that we took a lot of tests about
00:55:59.770 --> 00:56:01.690
what kind of leader we are. Right.
00:56:01.990 --> 00:56:06.310
And also we had a lot of dialogue about accepting different types of leaders
00:56:06.310 --> 00:56:11.890
into the space. Everyone serves a purpose and everyone has strengths as individuals
00:56:11.890 --> 00:56:15.390
and bringing it in a different way to the circumstances.
00:56:16.550 --> 00:56:19.730
But ultimately, I would say, as I went through that journey,
00:56:19.890 --> 00:56:24.650
I identified myself and I wouldn't have 15 years ago as more of an authentic.
00:56:25.170 --> 00:56:30.290
I'm drawn to the authentic leadership style. And so I have to admit that that's
00:56:30.290 --> 00:56:34.450
my favorite because I do feel like in my journey,
00:56:34.770 --> 00:56:39.410
through my professional journey, I have found that the leadership that approaches
00:56:39.410 --> 00:56:46.970
from an authentic place and a transparent place to the space that they can,
00:56:47.270 --> 00:56:49.150
right? We know that there's some things I can't.
00:56:49.250 --> 00:56:57.210
But when you come at a situation authentically, you give the others a safe space to express themselves.
00:56:57.950 --> 00:57:03.050
And I think ultimately, people really just want to be seen and heard,
00:57:03.310 --> 00:57:08.570
especially when we talk about this new group of learners coming forward and
00:57:08.570 --> 00:57:11.890
this new workforce coming forward. I think that.
00:57:12.747 --> 00:57:21.167
Generationally, they really need that too to feel like they can contribute in a meaningful way.
00:57:21.607 --> 00:57:27.987
But I look at myself as that 16-year-old and as the 20-year-old and then as
00:57:27.987 --> 00:57:32.347
the 35-year-old experiencing it from different people at the different levels
00:57:32.347 --> 00:57:37.507
of professional space that I was in and realizing that that was really what
00:57:37.507 --> 00:57:39.387
made me, like you said earlier,
00:57:39.887 --> 00:57:44.327
want to work harder for that person, want to be there, want to show up.
00:57:44.467 --> 00:57:50.887
If I trusted them, if I had found the patterns in consistency of a space where
00:57:50.887 --> 00:57:54.167
I could be vulnerable, I didn't have to say all the right things all the time.
00:57:54.167 --> 00:58:00.087
They could take what I was saying with the benefit of the doubt and understanding what I was saying.
00:58:00.267 --> 00:58:04.467
Ultimately, I wanted to give them everything I had.
00:58:05.027 --> 00:58:10.827
And I really think that in any environment you're in professionally,
00:58:11.267 --> 00:58:17.547
if you approach the people you're supervising in that way and you approach your
00:58:17.547 --> 00:58:24.907
supervisor in that way, that we can have really functional, dynamic.
00:58:25.967 --> 00:58:30.887
Really, you know, cultivate a great workplace for everyone.
00:58:31.427 --> 00:58:34.967
We're all adults and we all should be treated as adults.
00:58:35.367 --> 00:58:39.347
Now, I also say, maybe should this be my last parting thing I say,
00:58:39.407 --> 00:58:44.027
but I also say, in the end, they're not going to write on my headstone,
00:58:44.187 --> 00:58:47.587
the best GME office worker around, you know?
00:58:48.727 --> 00:58:54.387
Right. I want to be a great human. I want to be a great contributor to my society
00:58:54.387 --> 00:58:58.727
and my environment. And as long as you stay focused on what your leadership
00:58:58.727 --> 00:59:02.687
brand is what your brand if that's what you want to be is just,
00:59:03.727 --> 00:59:08.767
vulnerable, authentic, and driven, and forward-thinking,
00:59:09.027 --> 00:59:15.687
and whatever, whatever it may be, or just stable, and a pillar of consistency,
00:59:15.687 --> 00:59:17.947
and you could rely on that person,
00:59:18.067 --> 00:59:22.667
whatever it is, if you give the people around you that understanding,
00:59:22.667 --> 00:59:25.087
and you stay consistent with that,
00:59:25.247 --> 00:59:30.067
then you're contributing to the best of your ability to your environment, right?
00:59:30.227 --> 00:59:33.387
And that's what we all hope for ourselves and for the people around us.
00:59:33.847 --> 00:59:38.487
Yes, absolutely. I love that. Authenticity and patterns of consistency.
00:59:38.607 --> 00:59:42.487
I mean, we so much want these stable environments to be able to read the room.
00:59:42.547 --> 00:59:45.367
And again, that goes back to clear being kind, right?
00:59:46.127 --> 00:59:50.307
Consistency is that kind of clarity that we all want. Well, Jennifer,
00:59:50.467 --> 00:59:54.087
thank you so much for being on Conflict Managed. What a great conversation.
00:59:54.907 --> 00:59:59.047
Yeah, I'm happy to have been here, Mary. I appreciate you asking me to come.
00:59:59.047 --> 01:00:03.547
And I love watching your podcasts and I will continue to do that.
01:00:03.707 --> 01:00:06.987
It's wonderful what you're doing, what you're adding to the world is wonderful.
01:00:07.287 --> 01:00:09.827
I appreciate you so much. Well, thank you so much. Well, take care.
01:00:10.407 --> 01:00:13.927
Jennifer, thank you so much for being on Conflict Managed. We met a couple of
01:00:13.927 --> 01:00:18.447
years ago at an International Ombuds Association meeting and it's wonderful
01:00:18.447 --> 01:00:22.487
to go to conferences because you get to meet like-minded individuals and people
01:00:22.487 --> 01:00:27.527
who are doing the work as Jennifer really is doing the work to bring about healthier
01:00:27.527 --> 01:00:30.267
work environments. I really appreciate the work that she's doing.
01:00:30.807 --> 01:00:34.407
Conflict Managed is produced by Third Party Workplace Conflict Restoration Services
01:00:34.407 --> 01:00:35.947
and hosted by me, Merry Brown.
01:00:36.227 --> 01:00:39.027
You can find us online at 3PConflictrestoration.com.
01:00:39.367 --> 01:00:43.147
Come back. We have new episodes every Tuesday. And if you'd like to watch this
01:00:43.147 --> 01:00:47.987
conversation with Jennifer and I, you can find it on YouTube at 3PConflictrestoration.
01:00:48.667 --> 01:00:52.207
If you haven't had a chance to check out my latest book, How to Be Unprofessional
01:00:52.207 --> 01:00:55.847
at Work, Tips to Ensure Failure, it's 80 tips of what not to do and considers
01:00:55.847 --> 01:00:58.727
what we ought to do instead to have healthy work environments.
01:00:59.027 --> 01:01:04.287
If you would like and subscribe to this podcast wherever you listen or watch
01:01:04.287 --> 01:01:05.967
it, it really helps us out.
01:01:06.307 --> 01:01:09.627
And remember, conflict is normal and expected.
01:01:10.187 --> 01:01:12.627
Let's deal with it. Until next time, take care.
01:01:15.120 --> 01:01:26.162
Music.