TRANSCRIPT 🔗
WEBVTT
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Marketing, entrepreneurship, and all things small business.
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You're listening to the Jurassic Marketing's Triceratalks.
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Now, here's your host, Justin Miller.
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We're back. We're talking about... Oh, I clipped the audio there.
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We're talking about being clean. Taking a bath. Ooh.
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I think I should... So the proper term is cleansing. Okay. But I think that
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Jurassic should come with its own term to just really confuse people.
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Seems fair. We're talking about mailing lists.
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Not everyone's favorite topic, but if you're deep into marketing,
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it probably is because your list is probably the most important factor in a
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successful marketing campaign.
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So we're talking about mailing lists and we're talking about clean versus dirty. Okay.
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You have any idea what I mean when I say that? I would say clean is probably,
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a list that the Either the list is more active or it's actually correct.
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Yeah. In this case, we would be talking about the correctness and deliverability
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and accuracy, I guess would be a good way of putting it.
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Well, so this is like a technique that you're doing to clean your list?
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Because, I mean, in theory, your list should never be dirty then,
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right? Ah, lists are always dirty. Okay.
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Always. I mean, data gets screwed up. Well, that's what I mean.
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Yeah, that's true. It gets screwed up in systems. Yeah. People move. There's typos.
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There's all kinds of reasons so it's it's completely normal so don't feel bad
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if your list is dirty but let's let's talk about why this is important because,
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most people don't obsess over this they worry about,
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does the offer sound good which is super important by the way they worry about the copywriting,
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and they worry about the design does this look on brand does it feel like us.
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Seeing some really pretty stuff is not effective, by the way.
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But that's not to say it's not effective because it's pretty.
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That's a separate topic.
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But they don't spend too much time working with that nice Excel file or CSV
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file to make it the best it can possibly be. So they're okay with that waste.
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Load full transcript
Yeah, and at the end of the day, that's what it is. There's waste.
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It's like throwing money into the garbage can.
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And there's a lot of things we do behind the scenes for you in this arena so,
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if you're using us this is awareness,
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but if you're doing mail on your own or using another method of fulfilling on
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direct mail you really need to be familiar with you know cleansing your list
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and what you should be doing so that,
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you're not getting mail returns with that little stamp that says return to sender
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on it a little finger that point i don't know if they still use that but now
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they night they used the the nixie the yellow post-it note looking thing yeah,
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so i dated i gave a dated reference again another one there used to be a finger
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that points and says return to sender pointing at the return address return
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to columbia house that's that's right rejected,
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you can still reject mail by the way by what writing rejected i rejected return
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to sender on first class mail and it goes back to,
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so if i get something from the sheriff's department i can reject it yeah it's
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first class mail interesting but so here's what happens you you start up and
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maybe you DIY direct mail campaign, you throw together a thousand person list,
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you mail it out and inevitably what happens?
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200 come back to you over the course of a month. Ooh, wow.
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What was that? Which we might have to pause this episode. I don't know.
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Hold on. Oh, we just had a little seems like it's still recording, though.
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Yeah, you got to edit this for sure. Yeah, really. If we lost the Rodecaster video, we're...
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That's true. It shows here that it's still red, but I don't know if that means
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it's connected or not. Do we have a power flicker?
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I don't know. Because my computer is not connected into that any manner whatsoever. That's really weird.
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It looks like they just reboot look now why isn't that one back,
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that's weird oh there it is looks like it's still recording yeah this I can
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edit this one the first and only oh man,
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alright wow that was uh,
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yeah that was a little weird,
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okay so you send a thousand pieces out sorry we had a technology glitch there
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that we haven't had in the studio before send a thousand pieces out you get 200 back,
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which you might not think a whole lot about until you start adding up the money of that.
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So there was the 80 some odd cents in postage for every single one of those.
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So that's like a lot.
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It's like a couple hundred bucks right there. There was the printing of all
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that. There was the labor to insert it all.
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And a lot of that could have been prevented out the gate. In fact,
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most of it could have. If you know what you're doing.
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But I also want to take best case scenario. best case let's say everything got delivered,
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but we didn't take the time to actually look at the data and there were duplicates
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in there oh so they there were you know,
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people you've blacklisted and don't want to do business with oh yeah there were
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people that now they're closed opportunities and you've you've given up on them,
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okay so we tend to do a big annual manual cleanse here okay about the time we
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do our annual magazine okay because every piece going out the door is gonna
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be like 10 bucks sure yeah um,
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sometimes the dollar waste is worth it but a lot of like the duplicates or people
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moving or things like that we cleanse for you so dirty mailing list what's it
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have on it common issues duplicates and that could be,
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multiple people at the same house it could be multiple just the same person
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at the same address old addresses where people have moved or they're no longer there um,
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misspelled names you know inconsistent formatting i i love it when you know
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i see a piece that's all capitals on one line and mixed case on the next it
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happens you know garbage in
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garbage out you tell it to go print that way it's going to print that way,
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uh missing apartment numbers or suite numbers is is a huge one this is probably
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one of the biggest reasons why um.
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Mail for us is non-sendable, but for you, you would get it returned in the mail if you did it.
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So we're missing that suite number or apartment or unit or anything like that.
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So if it's non-sendable, do they just
pitch it at the post office?
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So non-sendable to me, I see that before we even print your piece.
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Oh, nice. So we don't ever give it to the post office. Yeah,
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we save it up front for you. They hate you enough over there on the dock.
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They don't want something that they can't deliver. Yeah, throw it away.
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Blank fields, you know, we just miss something. Do you ever wonder if that would happen?
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Like you'd drop off a whole order like at two minutes to five and then they
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just pitch the whole thing. They're like, yeah, we got it. If you search hard
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enough, you will find stories of mail carriers not doing their routes and dumping
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into an abandoned warehouse or something. So it does happen.
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Or you'll see the one that I just saw where someone, a postal worker,
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was stealing Menard's rebate certificates and they're going to go to prison for a while.
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They're using them themselves. If I'm going to steal stuff, it's probably not
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Menard's rebate certificates.
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Certificates uh you get caught doing the greeting cards people know those are
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coming that's probably true so they took the rebate money oh my gosh uh,
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and then multiple versions so these are all common individually they tend to
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be small when you add them together it's usually about 20 15 20 and that's high
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20 think about it you're just throwing away
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yeah absolutely 20 of the money you're spending that and it's and you might
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as well save it or you might as well pick more names yeah,
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yeah that it's avoidable is it's almost like a it's just not it shouldn't be
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permissible I mean, these are boring problems, right?
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So they're expensive, though. Bad data, it doesn't matter really if the copy was good.
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If it's not getting there, it's not getting there. So unnecessary costs altogether.
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You know, you got multiple newsletters going to the same house. Waste of money.
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You mail to a house the person's not at, probably wasting money.
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You got two versions of the same house. Waste of money.
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And the missing apartment number, it's anyone's guess what's going to happen.
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If you put that in the mail, you might get it back. The postal carrier might,
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you know, pick a unit and put it in it because they don't want to send it back.
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You know, anyone's guess on those. So you might not even see those.
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And we get that sometimes. Someone's mailing their own. Then they come to us
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and mail. We're like, hey, those are non-mailable. Well, I know they're there. Oh, jeez.
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Yeah, probably. But that doesn't make it a permissible address to mail to. But I did it before.
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Just because it got through once but every single piece again cost to print
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postage handling all of it for nothing no sale no sale nope.
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Hidden cost um which the hidden cost can be enough that it bombs the whole campaign,
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it went from profitable to not profitable not there's not a ton of us that have like,
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so much money per sale that we can afford waste in all these areas,
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and this is the one of the easier ones i won't say the easiest but one of the
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easier ones to correct um but a couple hundred pieces a month that's thousands
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of dollars a year oof yeah it really is i don't know about your bottom line but,
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i like extra thousands there yeah that actually makes a dent in the percentages
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or fractions of a percent that matter to me yeah,
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um but they don't just waste money here here's the caveat like the person saying
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hey i've mailed it i know they're there they distort your marketing results
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they give you bad info okay,
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so let's say we mail 5 000 300 duplicates 200 undeliverable not getting there
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and 150 just got bad info maybe the wrong name or something like that okay All right.
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So your response rate is lower. Okay. Like over 10% there didn't do what it
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was supposed to do. Mm-hmm.
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So we, best case scenario, have 10% lower response if everything's consistent. Okay.
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That's pretty significant. That is a lot. Yeah. Um, and we might say,
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hey, I just, Justin, you're preaching this direct mail works,
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but my numbers just don't show it. Didn't work.
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Like I tried direct mail once and it didn't work. Yeah. Uh.
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Uh, or...
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We might blame other stuff. We might blame. Ah, so design was garbage.
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Let's change it. The offer didn't work. Let's try a different one.
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And
then we send it to the same crappy list again. Yep.
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Which, yeah, garbage in, garbage out. Mm-hmm. At the end of the day,
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it's data. It's data in its simplest form. This is a simple spreadsheet.
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Yeah. So let's talk about Excel for a minute because I have a love-hate relationship.
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I do too. It's like, ugh, I just hate it. Or Google Sheets.
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Yeah, either way. Whatever you want to do. Yeah.
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Super powerful but there are some accidents that can happen and and one bit
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us you know we we transposed the column on a mailing once.
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I can't remember exactly which lines it was but for the sake of an example here
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say it was the name and the address one line,
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uh we're like one off okay so the wrong person's name on every last one that's
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a bit of a problem that's embarrassing It's relatively easy to do when you're
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copying and pasting. Sure.
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Or sometimes it happens because you do like an A to Z sort on one column and
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it only sorts the one column and not the whole table. That's a problem. Okay.
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The other thing you have is just like annoying abbreviation problems like street
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versus ST or the whole state spelled out versus the two-letter postal abbreviation.
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Yeah. Or someone is old enough to type the three-letter postal abbreviation.
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Oh, geez. What was Iowa, by the way? Illinois was easy.
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I don't know. Oh, it's been that long. I don't know. But yeah,
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I don't know. I mean, Iowa's only got four letters in it anyway. What do they take out?
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Maybe you just wrote all four. That could be. Capitalization being weird.
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I mean, that throws it off like if it's someone's name.
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Like, if you send a piece and you're trying to be personal and you screwed up
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capitalizing their name, it doesn't help, and it was easy to prevent.
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Duplicates, obviously, are just a waste of money. Particularly if you're doing
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a sneaky piece and you're trying to look like personal mail,
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and now we sent two of the exact same thing. True.
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Extra spaces, very easy to end up having that.
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Or, here's one. i got this,
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customer database out of this crm and this one out of our erp software and this
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one out
of the sales pipeline and i just copy and paste them all together,
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and now we just got a mess of duplicate and differing data so excel is not bad,
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we use it don't come after me we use it,
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i like it better than google sheets for this purpose but without you know good
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hygiene on the data, it's garbage in, garbage out.
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How often do you recommend that you clean that?
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Anytime you're putting money behind it, it's the right answer.
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There you go. Like you're never
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not going to recoup the time put into cleaning that. That makes sense.
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And then occasionally, which occasionally is going to be different to different
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people. It might be once a quarter, once a year.
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You do a discretionary cleanup. Okay. So this is not like the data is in the
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proper format. This is, and we don't need to mail that guy anymore.
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Oh, this one, this company switched to this other person. Okay.
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You know, then we got to go back in and add those things. Yep.
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So you end up just accumulating junk in your database all right so best practices
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which is what you were asking,
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remove duplicates that's an easy one and you can decide if a duplicate is two
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of the exact same person or it's one per house okay different different people need different things,
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running change of address so it's called ncoa national change of address we
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do that on every single mailing that we do in bulk here,
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um and we actually can send to the new address they move to rather than the
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old one or if they're not there we can pull it off the list and not mail it
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okay you know if joe smith doesn't live at 123 main street anymore there's no
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point in mailing to joe smith at 123 main street,
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um unless you're doing like a current resident mailing which is.
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Not common for what we do um standardizing addresses and naming conventions
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capitalization stuff like that uh if you're merging multiple lists into one,
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you know i i would merge them together before you do the cleanup.
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And then that discretionary, let's get rid of the inactive ones and undeliverables.
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And just, yeah, eyeball through the thing before every mailing. Scroll through it.
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It's called proofreading. Yeah. You know. I mean, you don't have to read every
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line. No. You're not reading every line.
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But what you're saying, though, is that all of this loss is... Preventable.
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Doesn't have to happen. And you're right. At a certain volume, it becomes real money.
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Well, I would argue that if your mailing list is small, it's real money to you.
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Sure. At any volume. Yeah. No, that is 100% true. But yeah, you're right.
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It can move to hundreds of dollars, to thousands of dollars,
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to tens of thousands of dollars pretty easily.
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All right. So what do we do here? Yeah, we do all that duplicate removal. We do move updates.
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We're actually required to do that as a service provider for mail.
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So it's just part of what we do.
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But the best designed mail piece, the best copywriter in the world,
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can't sell to someone that doesn't live there anymore.
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Makes sense. That's true. At the end of the day. If you're not there,
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you're not there. And the post office loves your money.
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Well, let's just not give it to them for free. Oh, yeah. Right?
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Well, no, it's expensive enough as it is. Why waste it? Yeah.
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I mean, I'd rather print more pieces for you than just put stamps on that don't go anywhere.
00:16:13.967 --> 00:16:16.147
They're happy to accept it. They'll take it. Well, that's the thing.
00:16:16.147 --> 00:16:19.907
Yeah. Although I do think it probably costs them more to send that back to you
00:16:19.907 --> 00:16:22.738
as undeliverable than the stamp costs. Wow.
00:16:23.707 --> 00:16:25.001
All right. So here's your call to action.
00:16:26.267 --> 00:16:29.897
Get your mailing list open. and say how many duplicates, when was our last address
00:16:29.897 --> 00:16:31.832
update, and do we trust this data?
00:16:32.680 --> 00:16:35.414
And then if you're actually using us and we update your list,
00:16:35.931 --> 00:16:39.487
hey, make sure you're getting the clean list from us and the undeliverables
00:16:39.487 --> 00:16:43.507
and the updates and go back to wherever you got that data from and push the
00:16:43.507 --> 00:16:45.364
updates back into that system.
00:16:46.808 --> 00:16:50.860
It's cumulative every month, every month. Just take the new stuff and put it in.
00:16:51.348 --> 00:16:56.434
So that's it. It's not like, it's not our most exciting, thrilling episode by
00:16:56.434 --> 00:17:02.164
any means, but data cleansing's free money, which I'm excited about.
00:17:02.164 --> 00:17:05.088
That's
sexy. Free money is sexy. I like that. Yeah. You can,
00:17:05.437 --> 00:17:08.438
even on the smallest list, you can buy yourself a little Caesar's pizza.
00:17:10.580 --> 00:17:12.989
I mean, that's what I think of when I think of saving money.
00:17:12.989 --> 00:17:17.296
Biggest list, you can buy a damn car. Yeah. It's true. Or you can upgrade your Tesla.
00:17:17.790 --> 00:17:20.849
I mean, you can do any of those things. We don't have episodes that are specifically
00:17:20.849 --> 00:17:22.294
about what I spend on the Tesla.
00:17:23.090 --> 00:17:26.429
But I am running out of accessories for it. I mean, it's all accessorized.
00:17:26.909 --> 00:17:28.034
It is pretty tricked out.
00:17:29.027 --> 00:17:31.969
And I haven't even been in it in a couple months, so I'm sure it's even more
00:17:31.969 --> 00:17:34.652
tricked out. It's not quiet enough to record the podcast in.
00:17:34.809 --> 00:17:36.329
Not yet. We're still working on that.
00:17:36.649 --> 00:17:39.255
I got enough GoPros now that we can do it if we need to.
00:17:40.585 --> 00:17:45.539
It appears that we're not set yet No That's more set up work And based on our
00:17:45.539 --> 00:17:50.269
tech problem earlier in this episode We won't be doing that anytime soon But
00:17:50.269 --> 00:17:52.789
next week We're going to continue the,
00:17:53.589 --> 00:17:56.719
Cleaning up and doing things the right way And saving money Not on the mailing
00:17:56.719 --> 00:17:59.599
list Your mailing list should be clean If you do just the four or five things
00:17:59.599 --> 00:18:05.769
we mentioned here Next week we're talking about The post office rules That you
00:18:05.769 --> 00:18:07.949
don't know you're breaking Oh.
00:18:09.412 --> 00:18:14.109
Okay do I care they're not gonna put you in prison but again it's wasted money
00:18:14.109 --> 00:18:17.529
okay wasted so if it's dollars we're getting you more money in your pocket okay
00:18:17.529 --> 00:18:20.609
we're not talking jail time you want more money in your pocket no that's when you steal,
00:18:21.428 --> 00:18:26.240
the kids greeting cards that's true and the rebates see I gotta go search YouTube now for like,
00:18:26.745 --> 00:18:32.139
felony postal carriers oh yeah they exist I'm sure and then everyone says ah
00:18:32.139 --> 00:18:36.503
the whole thing is corrupt people just throw away the mail no it's like one one of them yeah,
00:18:37.432 --> 00:18:41.609
Anyhow We're saving more money Next week If you like saving money Like,
00:18:41.609 --> 00:18:44.849
subscribe, share I thought you were going to say Send us some Little Cedars
00:18:44.849 --> 00:18:47.449
gift cards I thought you were going to say Go to Menards Save big money That's
00:18:47.449 --> 00:18:51.195
only regionally here Some people are going to think You're nuts Because they don't know the jingle,
00:18:52.327 --> 00:18:55.711
You know But no Some pizza would be great Yep.
00:18:57.772 --> 00:19:03.619
Is that, that's it? I think. Oh, wait a minute. It may have reset itself too.
00:19:05.099 --> 00:19:08.964
The power surge. Yeah. I don't think that's the right one. I'm looking for like.
00:19:09.707 --> 00:19:11.693
Oh yeah. There we go. Yeah. We're gone.
00:19:13.585 --> 00:19:18.449
Thanks for listening to the Triceratalks podcast. Be sure to subscribe and leave
00:19:18.449 --> 00:19:22.839
your comments. For more information on how Jurassic Marketing Direct Mail can
00:19:22.839 --> 00:19:26.839
help grow your business, visit JurassicMarketing.com.
00:19:27.339 --> 00:19:27.452
Anyway.