Full Transcript for [Audiobook] Google Workspace

00:02:29.500 --> 00:02:31.500 Select Make a Copy from the Options. 00:02:31.740 --> 00:02:37.419 Alternatively, you can press Cetrol plus C on Windows or CMD Plus C on Mac to copy the file. 00:02:37.579 --> 00:02:41.659 After making the copy, you'll find it in the same folder as the original file. 00:02:41.900 --> 00:02:47.900 Google Drive will automatically add copy of to the copied file's name to distinguish it from the original. 00:02:48.139 --> 00:02:54.379 If you'd like to rename the copied file, right-click on it, select rename, and type in your desired name. 00:02:55.579 --> 00:02:59.419 Moving items to the trash in Google Drive is a simple process. 00:02:59.579 --> 00:03:00.699 Here's how to do it. 00:03:01.019 --> 00:03:04.060 First, locate the file or folder you want to delete. 00:03:04.219 --> 00:03:08.939 You can navigate through your folders or use the search bar at the top to find the item quickly. 00:03:09.180 --> 00:03:11.819 Once you've found the file, click on it to select it. 00:03:11.979 --> 00:03:15.019 This will highlight the item and allow you to take action. 00:03:15.259 --> 00:03:21.500 To move the item to the trash, right-click on it, or click the three-dot menu icon next to the item name. 00:03:21.659 --> 00:03:24.780 From the drop-down menu, select remove or move to trash. 00:03:25.019 --> 00:03:30.620 Alternatively, you can press the keyboard shortcut Shift plus T to move the item to the trash. 00:03:30.859 --> 00:03:34.139 If prompted, confirm that you want to move the item to the trash. 00:03:34.379 --> 00:03:39.259 To access items in the trash, click on Trash on the left sidebar of Google Drive. 00:03:39.419 --> 00:03:42.139 This will display all items that have been moved there. 00:03:42.379 --> 00:03:47.500 From the trash, you can either restore items to their original location or permanently delete them. 00:03:47.740 --> 00:03:50.859 To restore an item, right-click on it and select Restore. 00:03:51.099 --> 00:03:55.819 To permanently delete an item, right-click on it and select Delete Forever. 00:03:56.939 --> 00:04:01.979 To download a file from Google Drive to your computer, start by locating the file you want. 00:04:02.219 --> 00:04:04.699 Once you find it, click on the file to select it. 00:04:04.939 --> 00:04:10.620 Afterward, right-click on the file or click the three dot menu next to the item name and choose download. 00:04:10.780 --> 00:04:18.060 Alternatively, you can use the keyboard shortcut Cuttrel plus S or CMD plus S on Mac to begin the download. 00:04:18.300 --> 00:04:23.100 Your browser will usually prompt you to select where you want to save the file on your computer. 00:04:23.339 --> 00:04:27.339 Choose the desired location and click Save or OK to begin the download. 00:04:27.579 --> 00:04:35.819 The time it takes will depend on the file size and your internet connection speed with a progress indicator in your browser showing the download status. 00:04:36.060 --> 00:04:45.420 Once the download

is complete, open your file explorer, like File Explorer on Windows or Finder on Mac and navigate to the location where you saved the file. 00:04:45.659 --> 00:04:47.980 You should find it there, ready for use. 00:04:49.420 --> 00:04:58.300 To upload a file from your hard drive to Google Docs, start by opening Google Docs in your web browser and signing in with your Google account if you're not already logged in. 00:04:58.540 --> 00:05:02.459 Then, click on the plus new button in the top left corner of the screen. 00:05:02.620 --> 00:05:05.420 From the drop-down menu, select File Upload. 00:05:05.579 --> 00:05:08.379 This will open a File Explorer window on your computer. 00:05:08.620 --> 00:05:15.420 Navigate to the location on your hard drive where the file is saved, select the file and click Open or your computer's equivalent. 00:05:15.579 --> 00:05:18.939 Google Docs will begin uploading the file to your Google Drive. 00:05:19.100 --> 00:05:25.819 The upload time depends on the file size and your internet connection speed, and a progress indicator will show the status. 00:05:26.060 --> 00:05:34.459 Once the upload is complete, the file will be available in your Google Drive, typically found in the My Drive section or the folder where you uploaded it. 00:05:34.699 --> 00:05:38.300 You can then access and edit the file directly in Google Docs. 00:05:39.659 --> 00:05:43.259 To move folders in Google Drive, follow these simple steps. 00:05:43.500 --> 00:05:50.060 Start by opening Google Drive in your web browser and signing in with your Google account if you're not already signed in. 00:05:50.300 --> 00:05:52.620 Next, locate the folder you want to move. 00:05:52.779 --> 00:05:56.219 You can browse through your folders or use the search bar to find it. 00:05:56.379 --> 00:05:59.100 Once you've found the folder, click on it to select it. 00:05:59.339 --> 00:06:05.980 To move the folder, you can either drag and drop it into the desired location within Google Drive or use the Move option. 00:06:06.219 --> 00:06:14.699 To use this option, right-click on the selected folder or click the three-dot menu icon and select organize, then choose Move from the menu. 00:06:14.860 --> 00:06:17.579 A list of available destination folders will appear. 00:06:17.740 --> 00:06:20.060 Select the one where you want to move the folder. 00:06:20.300 --> 00:06:23.339 After choosing the destination folder, confirm the move. 00:06:23.579 --> 00:06:27.980 The folder will then be relocated to the new location within your Google Drive. 00:06:28.219 --> 00:06:33.659 This simple process helps you keep your files and folders well organized in Google Drive. 00:06:34.699 --> 00:06:40.860 Renaming files in Google Drive helps keep your files organized and makes them easier to identify. 00:06:41.019 --> 00:06:42.699 Here's how to rename a file. 00:06:42.939 --> 00:06:45.420 First, locate the file you want to rename. 00:06:45.579 --> 00:06:49.740 You can browse through your folders or

use the search bar to find it quickly. 00:06:49.899 --> 00:06:53.019 Once you've found the file, click on it once to select it. 00:06:53.259 --> 00:06:56.060 This will highlight the file and allow you to take action. 00:06:56.300 --> 00:07:06.459 To rename the file, either right-click on it or click the three dot menu icon and select rename, or click the file name once more, not the extension, to edit the name directly. 00:07:06.699 --> 00:07:08.379 Type the new name for the file. 00:07:08.540 --> 00:07:17.500 Make sure to keep the file extension, such as.docs for a word document or PDF for a PDF, unchanged unless you intend to change the file type. 00:07:17.659 --> 00:07:22.860 After typing the new name, press OK or hit the enter key to confirm the renaming. 00:07:23.100 --> 00:07:25.899 Your file will now have the updated name. 00:07:27.100 --> 00:07:33.420 Removing or deleting folders helps keep your Google Drive organized by clearing out unnecessary clutter. 00:07:33.579 --> 00:07:39.500 Just be sure to double-check before deleting as items moved to the trash can be permanently deleted from there. 00:07:39.740 --> 00:07:42.540 To delete a folder, start by locating it. 00:07:42.699 --> 00:07:46.699 You can browse through your folders or use the search bar to find it quickly. 00:07:46.939 --> 00:07:49.980 Once you've found the folder, click on it once to select it. 00:07:50.139 --> 00:07:53.579 This will highlight the folder and make the deletion options available. 00:07:53.740 --> 00:08:00.300 To delete the folder, right-click on it or click the three-dot menu icon and select Move to Trash from the menu. 00:08:00.540 --> 00:08:04.060 Alternatively, you can simply press the Delete key on your keyboard. 00:08:04.300 --> 00:08:07.500 Google Drive will typically ask you to confirm the deletion. 00:08:07.740 --> 00:08:10.139 Confirm that you want to move the folder to the trash. 00:08:10.459 --> 00:08:14.939 If you want to permanently delete the folder, go to the trash section of Google Drive. 00:08:15.100 --> 00:08:23.100 Locate the deleted folder, right-click on it, and choose Delete Forever, or click on the folder and then click Delete Forever at the top. 00:08:24.219 --> 00:08:30.620 Uploading folders from your hard drive to Google Drive is a simple way to store and organize your files in the cloud. 00:08:30.779 --> 00:08:31.819 Here's how to do it. 00:08:32.060 --> 00:08:37.419 First, open Google Drive and click on the plus new button in the top left corner of the screen. 00:08:37.580 --> 00:08:40.460 From the drop-down menu, select Folder Upload. 00:08:40.700 --> 00:08:43.899 A file explorer window will appear on your computer. 00:08:44.139 --> 00:08:51.820 Navigate to the folder you want to upload, click on it to select it, and then click Open or the equivalent option on your computer. 00:08:52.059 --> 00:08:56.299 Google Drive will begin uploading the selected folder and all of its contents. 00:08:56.539 --> 00:09:05.259 The time this takes

depends on the folder's size and your internet connection speed, and you'll see a progress indicator showing the upload status. 00:09:05.500 --> 00:09:09.419 Once the upload is complete, the folder will be available in your Google Drive. 00:09:09.659 --> 00:09:14.299 You can find it in the My Drive section or in the folder where you initiated the upload. 00:09:15.500 --> 00:09:24.779 By following these steps and using the search features of Google Drive effectively, you can quickly locate the files and documents you need within your Drive storage. 00:09:25.019 --> 00:09:28.139 First, navigate to the search bar at the top of the page. 00:09:28.299 --> 00:09:32.139 It may show placeholder text saying search in Drive when you're logged in. 00:09:32.379 --> 00:09:35.019 Click on the search bar and type in your search query. 00:09:35.179 --> 00:09:39.659 You can search by file name, keywords, or even specific phrases within documents. 00:09:39.820 --> 00:09:43.500 If needed, you can use filters to narrow down your search results. 00:09:43.740 --> 00:09:48.460 Google Drive allows you to filter by file type owner, date modified, and more. 00:09:48.700 --> 00:09:55.419 To access these filters, click on the arrow icon V at the right end of the search bar after entering your query. 00:09:55.659 --> 00:10:02.220 After typing your query and applying any filters, press Enter or click the magnifying glass icon to begin the search. 00:10:02.460 --> 00:10:07.019 Google Drive will then display files and documents that match your criteria. 00:10:07.259 --> 00:10:11.019 You can preview files directly from the search results by clicking on them. 00:10:11.259 --> 00:10:17.980 To open a file, simply click its name and it will open in a new tab or window based on your browser settings. 00:10:18.139 --> 00:10:25.580 If your search doesn't give the expected results, you can refine your query by adding additional keywords or adjusting the existing ones. 00:10:25.820 --> 00:10:31.659 To clear your search and return to your full list of files, click on the X icon within the search bar. 00:10:31.820 --> 00:10:37.100 For advanced searching, Google Drive supports search operators to help refine your results. 00:10:37.259 --> 00:10:44.059 For example, typing type document will narrow the search to only documents, or ownerMe will find files owned by you. 00:10:44.220 --> 00:10:49.179 You can view more search operators by clicking the question mark icon in the search bar. 00:10:50.620 --> 00:10:57.740 The recent tab in Google Drive is a section that shows files and documents you've accessed or modified recently. 00:10:57.899 --> 00:11:03.580 It's a convenient way to quickly find files you've been working on without having to navigate through your folders. 00:11:03.820 --> 00:11:06.779 Here's how the Recent tab works and its main features. 00:11:07.019 --> 00:11:14.860 The Recent tab is located on the left-hand side menu of Google Drive, next to sections like MyDrive, Computers, Shared With Me, and Stard. 00:11:15.179 --> 00:11:18.299 It's easy to access from any page within Google Drive. 00:11:18.460 --> 00:11:24.220 In the Recent tab, you'll see a list of files and documents organized in reverse chronological order. 00:11:24.460 --> 00:11:29.259 The most recently accessed or modified files will appear at the top of the list. 00:11:29.580 --> 00:11:40.779 For each file in the Recent tab, you can perform various actions such as opening the file, sharing it with others, moving it to a different folder, or using additional options from the 3Dot menu icon. 00:11:41.019 --> 00:11:45.179 You can also preview files directly in the Recent tab by clicking on them. 00:11:45.340 --> 00:11:50.620 This lets you quickly glance at the file's content without needing to open it in a new window. 00:11:50.860 --> 00:11:59.500 Although the Recent tab primarily displays your most recent files, you can still search for specific files within it using the search bar at the top of the page. 00:11:59.740 --> 00:12:04.779 This can be especially helpful if you're trying to find a specific file among your recent activities. 00:12:05.019 --> 00:12:11.019 The files in the Recent tab are synced across all devices where you're signed in with the same Google account. 00:12:11.179 --> 00:12:17.419 Whether you access Google Drive from your computer, smartphone, or tablet, you'll see the same list of recent files. 00:12:17.659 --> 00:12:32.139 Finally, the Recent tab typically shows files that have been accessed or modified within a certain time frame, usually ranging from a few hours to a few weeks, depending on your usage and activity in Google Drive. 00:12:33.419 --> 00:12:40.299 The Shared With Me tab in Google Drive is a section dedicated to files and folders that other users have shared with you. 00:12:40.460 --> 00:12:48.620 It provides easy access to content shared directly with your Google account, either by other users within your organization or external collaborators. 00:12:48.779 --> 00:12:55.340 The Shared With Me tab is located in the left-hand sidebar of Google Drive, beneath sections like MyDrive, Recent, and Stard. 00:12:55.899 --> 00:12:59.980 In this tab, you'll see a list of files and folders shared with you by others. 00:13:00.220 --> 00:13:08.299 The items are organized based on the user who shared them and may include individual files, entire folders, or files within shared folders. 00:13:08.539 --> 00:13:15.100 The files and folders in the Shared With Me tab retain the original permissions set by the owner when they were shared. 00:13:15.340 --> 00:13:20.139 Depending on these permissions, you may be able to view, comment on or edit the shared content. 00:13:20.299 --> 00:13:30.460 For each item in the Shared With Me tab, you can perform various actions such as opening the file, adding it to your own drive for easier access, making a copy or moving it to another folder. 00:13:30.700 --> 00:13:35.500 If you have the appropriate

permissions, you can also collaborate with others directly from this tab. 00:13:35.740 --> 00:13:44.299 This includes commenting, suggesting edits, and real-time collaboration using Google Workspace applications like Google Docs, Sheets, and Slides. 00:13:44.539 --> 00:13:54.220 You can use the search bar at the top of the page to search for specific files or folders within the Shared With Me tab, which can be especially helpful if you have many shared files. 00:13:54.379 --> 00:14:04.939 The files and folders in this section are synced across all devices where you're signed in with the same Google account so you can access shared content no matter what device you're using. 00:14:06.220 --> 00:14:16.220 Google Drive offers sync settings that allow you to control how files and folders are synchronized between your Google Drive account and your computer or other devices. 00:14:16.379 --> 00:14:21.580 These settings ensure that your files are always updated and accessible across all your devices. 00:14:21.820 --> 00:14:33.899 To use Google Drive on your desktop, you'll typically need the Google Drive Desktop Application or the Sync feature, which lets you access your Google Drive files directly from your computer's file system. 00:14:34.139 --> 00:14:40.139 First, install the Google Drive Desktop application by downloading it from the Google Drive website. 00:14:40.299 --> 00:14:42.700 Follow the installation instructions provided. 00:14:42.860 --> 00:14:48.860 Once installed, you'll find the Google Drive icon in your system tray on Windows or menu bar on Mac. 00:14:49.179 --> 00:14:55.419 After installation, sign in with your Google Account credentials to link your Google Drive storage to the desktop application. 00:14:55.659 --> 00:15:02.620 During setup or through the app settings, you can choose which folders from your Google Drive to sync with your computer. 00:15:02.779 --> 00:15:09.899 This allows you to access these files directly from your computer's file explorer, Windows Explorer or Finder on Mac. 00:15:10.220 --> 00:15:15.899 You can also configure other settings like sync frequency, bandwidth usage, and offline access preferences. 00:15:16.139 --> 00:15:20.059 You can select specific folders on your computer to sync with Google Drive. 00:15:20.220 --> 00:15:28.460 This means only the selected folders will be synchronized, helping you manage storage space more efficiently and avoid syncing unnecessary files. 00:15:28.700 --> 00:15:36.059 You can set the sync frequency to determine how often Google Drive checks for changes between your computer and your Google Drive account. 00:15:36.299 --> 00:15:41.580 Options include real-time syncing or scheduled syncing at set intervals such as every hour. 00:15:41.899 --> 00:15:45.580 Google Drive also allows you to limit bandwidth usage for syncing. 00:15:45.820 --> 00:15:51.580 This helps prevent excessive data usage and ensures that other online activities are not disrupted. 00:15:51.740 --> 00:15:58.460 Once syncing is complete, you'll be able to access your Google Drive files directly from your computer's file system. 00:15:58.620 --> 00:16:02.779 On Windows, you'll find a folder named Google Drive in File Explorer. 00:16:02.939 --> 00:16:04.939 On Mac, it will appear in Finder. 00:16:05.179 --> 00:16:10.939 Any changes made in this folder will automatically sync with your Google Drive account and vice versa. 00:16:11.179 --> 00:16:15.340 You can manage your files just like you would with any other files on your computer. 00:16:15.580 --> 00:16:20.620 Create new folders, upload files, delete items, rename files, and organize your content. 00:16:20.860 --> 00:16:24.059 These changes will be reflected in your Google Drive account. 00:16:24.379 --> 00:16:29.500 Google Drive also offers offline access to files stored in your Drive account. 00:16:29.659 --> 00:16:37.100 With offline access enabled, you can view, edit, and create Google Docs, Sheets, and Slides even when you're not connected to the internet. 00:16:37.419 --> 00:16:41.259 Once you reconnect, changes made offline will sync automatically. 00:16:41.419 --> 00:16:46.139 You can preview offline files by selecting the check mark in the top right corner. 00:16:47.580 --> 00:16:54.779 Google Drive offers multi-level organization tools to help you manage your files and folders more effectively. 00:16:55.019 --> 00:17:02.220 By customizing the viewing settings and options, you can organize your files in a way that enhances your productivity and workflow. 00:17:02.460 --> 00:17:07.340 Feel free to experiment with different settings to find the setup that works best for you. 00:17:07.580 --> 00:17:13.340 Google Drive gives you two main ways to view your files and folders grid view and list view. 00:17:13.500 --> 00:17:22.540 These views provide different visual formats, letting you choose the one that suits your preferences and how you like to organize and access your content. 00:17:24.060 --> 00:17:30.540 Google Drive offers various settings and options for viewing files and folders within your Google Drive account. 00:17:30.780 --> 00:17:38.060 These settings allow you to customize the display and organization of your files to suit your preferences and workflow. 00:17:39.420 --> 00:17:46.540 Google Drive offers offline settings that allow you to access and work on your files even when you're not connected to the internet. 00:17:46.940 --> 00:17:56.220 These settings enable you to view, edit, and create Google Docs, Sheets and Slides without an internet connection, helping you stay productive in offline environments. 00:17:56.460 --> 00:18:00.940 To enable offline access, start by opening Google Drive in your web browser. 00:18:01.100 --> 00:18:04.940 Click on the gear icon at the top right corner to access the settings menu. 00:18:05.020 --> 00:18:07.180 From the drop-down menu, select Settings. 00:18:07.420 --> 00:18:11.580 In the settings menu, go to the General tab and find the

offline section. 00:18:11.820 --> 00:18:15.020 Check the box beneath offline to enable offline usage. 00:18:15.180 --> 00:18:22.300 Once you've enabled offline access and synced the files you want to use offline, you can work on them even without an internet connection. 00:18:22.460 --> 00:18:30.380 Any changes made offline will be saved locally on your device and automatically synced with your Google Drive account once you're back online. 00:18:30.700 --> 00:18:39.580 These offline settings ensure seamless access to your files, allowing you to maintain productivity even when you don't have an internet connection. 00:18:41.020 --> 00:18:47.980 Google Drive provides notifications to keep users informed about activities related to their files and folders. 00:18:48.220 --> 00:18:55.180 These notifications ensure you're updated on changes, comments, and collaboration efforts within your Google Drive account. 00:18:55.420 --> 00:19:04.220 To customize your notification settings, open Google Drive in your web browser and click the gear icon at the top right corner to access the settings menu. 00:19:04.380 --> 00:19:06.700 From the drop-down menu, select settings. 00:19:06.860 --> 00:19:10.860 In the settings menu on the left-hand side, choose the Notifications tab. 00:19:11.020 --> 00:19:18.860 Here you can select whether you want to receive notifications via browser or email by checking the appropriate boxes in each section. 00:19:20.140 --> 00:19:28.060 The drop-down menu in Google Drive allows users to sort their folders based on specific criteria like recent modifications or activity. 00:19:28.220 --> 00:19:33.420 By using these sorting options, you can better manage and prioritize your files and folders. 00:19:33.660 --> 00:19:37.660 To access the drop-down menu, simply view your folders in Google Drive. 00:19:37.900 --> 00:19:40.940 You'll find the sorting options near the top of the page. 00:19:41.100 --> 00:19:45.820 Clicking on the drop-down menu will display a list of sorting criteria that you can choose from. 00:19:45.980 --> 00:19:57.740 By selecting the sorting option that suits your needs, such as sorting by modification date or activity, you can easily identify which folders have been recently updated or accessed. 00:19:57.980 --> 00:20:01.820 This feature helps keep your files organized and accessible. 00:20:02.940 --> 00:20:12.700 Once you've added files and folders to your Google Drive, they become accessible from any device with Internet access where you can log into your Google Drive account. 00:20:12.860 --> 00:20:16.620 You can easily organize, share, and collaborate on your files and folders as needed. 00:20:16.860 --> 00:20:19.980 To add files to Google Drive, you have a couple of options. 00:20:20.220 --> 00:20:22.060 First, you can use Drag and Drop. 00:20:22.220 --> 00:20:24.300 Open Google Drive in your web browser. 00:20:24.460 --> 00:20:28.860 Navigate to the folder where you want to add the file or go to the root of your

drive. 00:20:29.020 --> 00:20:35.260 Locate the files on your computer, then click and hold the file to drag it from your computer into Google Drive. 00:20:35.420 --> 00:20:37.500 Alternatively, you can use the new button. 00:20:37.660 --> 00:20:42.780 Click the new button at the top left of the screen, then select File Upload from the drop-down menu. 00:20:43.020 --> 00:20:47.420 Choose the files you want to add from your computer and click Open or Upload. 00:20:47.580 --> 00:20:50.220 To add folders, you can again use the new button. 00:20:50.380 --> 00:20:54.860 Click New at the top left, then select Folder Upload from the drop-down menu. 00:20:55.020 --> 00:21:00.860 Choose the folder as from your computer that you want to add to your drive and click Open or Upload. 00:21:01.100 --> 00:21:04.060 You can also create a new folder directly within Google Drive. 00:21:04.220 --> 00:21:07.820 Navigate to the location where you want to create the new folder, right. 00:21:08.220 --> 00:21:12.300 Click on an empty space in the folder and select New Folder from the menu. 00:21:12.540 --> 00:21:17.260 Enter the folder name in the dialog box, then press Enter or click the Create button. 00:21:18.620 --> 00:21:25.420 In Google Drive, ownership of a file or folder is typically assigned to the user who originally created it. 00:21:25.580 --> 00:21:33.500 However, users with the right permissions can transfer ownership of files and folders to other users within their organization. 00:21:33.740 --> 00:21:40.380 To assign ownership, start by opening Google Drive in your web browser and selecting the file or folder you want to transfer. 00:21:40.540 --> 00:21:44.780 Right-click on the item to open the context menu, then select the Share option. 00:21:45.020 --> 00:21:50.380 In the sharing settings window, enter the email address of the person you want to transfer ownership to. 00:21:50.620 --> 00:21:55.660 Click the drop down menu beside their email address to adjust the access control settings. 00:21:55.900 --> 00:22:01.020 To remove ownership, open Google Drive in your web browser and select the file or folder. 00:22:01.260 --> 00:22:04.220 Right click to open the context menu and choose Share. 00:22:04.700 --> 00:22:09.340 In the Sharing Settings window, find the person from whom you want to remove ownership. 00:22:09.500 --> 00:22:13.980 Click the drop-down menu next to their email and select Remove Access. 00:22:14.140 --> 00:22:24.380 By following these steps, you can easily assign or remove ownership of files and folders in Google Drive, which helps improve collaboration and responsibility delegation. 00:22:25.820 --> 00:22:34.300 Google Drive provides a comprehensive set of permission settings, allowing users to control who can access, view, edit, and share their files and folders. 00:22:34.540 --> 00:22:40.300 These settings ensure secure and efficient collaboration while maintaining control over your documents. 00:22:40.540 --> 00:22:46.220 Users with

view access can see the contents of the file or folder but cannot make any changes. 00:22:46.460 --> 00:22:50.220 They can read the document and leave comments, but editing is not allowed. 00:22:50.380 --> 00:22:56.060 Users with comment access can view the document and leave comments, but they cannot modify the content. 00:22:56.220 --> 00:22:58.300 They can provide feedback through comments. 00:22:58.460 --> 00:23:02.460 Those with edit access can view, edit, and make changes to the document. 00:23:02.620 --> 00:23:05.820 They have full control over the content of the file or folder. 00:23:05.980 --> 00:23:14.140 The owner of a file or folder has complete control, being able to view, edit, share, manage permissions, and transfer ownership to others. 00:23:14.380 --> 00:23:17.340 Google Drive also provides several sharing options. 00:23:17.500 --> 00:23:24.300 With specific people sharing, users can share files and folders with specific individuals by entering their email addresses. 00:23:24.460 --> 00:23:27.180 This allows precise control over who has access. 00:23:27.420 --> 00:23:33.820 Alternatively, users can generate a link sharing option, providing a shareable link to the file or folder. 00:23:33.980 --> 00:23:39.340 Depending on the permission settings, those with the link can view, comment, or edit the document. 00:23:39.500 --> 00:23:46.300 For more public sharing, users can make files and folders public access, allowing anyone on the internet to access them. 00:23:46.540 --> 00:23:52.060 This is particularly useful for sharing publicly available documents such as websites or resources. 00:23:52.300 --> 00:23:58.940 Additionally, users can set options to prevent copying of files or folders to protect sensitive information. 00:23:59.100 --> 00:24:09.100 This can be done by selecting the settings option under the shared access location and checking the box to update the access controls, ensuring the content remains under control. 00:24:10.780 --> 00:24:21.740 Publishing to the web on Google Drive lets you make files such as Google Docs, Sheets, Slides, or other compatible file types accessible to anyone on the internet via a unique URL. 00:24:21.900 --> 00:24:30.220 This feature is useful for sharing documents, presentations, or spreadsheets with a wider audience without requiring viewers to have a Google account. 00:24:30.460 --> 00:24:33.820 To publish a file, start by opening the file in Google Drive. 00:24:33.980 --> 00:24:40.540 This could be a Google Docs document, Google Sheets Spreadsheet, Google Slides presentation, or another compatible file type. 00:24:40.780 --> 00:24:44.300 Next, click on the file menu at the top left corner of the screen. 00:24:44.540 --> 00:24:47.260 From the drop-down menu, select Publish to the Web. 00:24:47.420 --> 00:24:51.500 This option may vary slightly depending on the type of file you're working with. 00:24:51.740 --> 00:24:56.220 Once you click Publish to the web, you will typically see two tabs,

Link and Embed. 00:24:56.380 --> 00:25:02.460 Under the Link tab, you can click the Publish button to generate a link to a web page where the document can be viewed. 00:25:02.620 --> 00:25:08.060 Depending on the type of file, you might have additional options to customize the publishing settings. 00:25:08.300 --> 00:25:12.940 For example, you can decide whether viewers can only view the document or also edit it. 00:25:13.100 --> 00:25:17.580 There may also be an option to automatically republish the document when changes are made. 00:25:17.820 --> 00:25:28.920 By using these options, you can easily share your files with a broader audience while maintaining control over the content. 00:25:30.600 --> 00:25:34.280 Anyone who has never made a mistake has never tried anything new. 00:25:34.440 --> 00:25:35.880 Albert Einstein. 00:25:37.400 --> 00:25:43.160 This module will familiarize students with Gmail, a free web-based email service provided by Google. 00:25:43.320 --> 00:25:50.440 We'll cover the personalization of settings, managing an inbox, managing and communicating with contacts, and locating messages. 00:25:51.880 --> 00:25:58.200 Setting up a vacation responder in Gmail is easy and ensures that people who email you while you're away are informed. 00:25:58.440 --> 00:25:59.800 Here's how to set it up. 00:26:00.120 --> 00:26:04.520 First, sign in to Gmail by opening your web browser and going to Gmail. 00:26:04.680 --> 00:26:08.120 Enter your Google Account credentials if you're not already signed in. 00:26:08.360 --> 00:26:13.560 Once you're in your Gmail inbox, look for the gear icon in the top right corner and click on it. 00:26:13.720 --> 00:26:15.320 A drop-down menu will appear. 00:26:15.560 --> 00:26:17.720 Select See All Settings from the menu. 00:26:17.880 --> 00:26:20.840 In the Settings menu, you'll see several tabs at the top. 00:26:21.000 --> 00:26:22.360 Click on the General tab. 00:26:22.520 --> 00:26:26.600 Scroll down to the bottom of the page to find the Vacation Responder section. 00:26:26.840 --> 00:26:31.560 To activate the Vacation Responder, check the box labeled Vacation Responder on. 00:26:31.960 --> 00:26:35.640 Next, set the start and end dates for your Vacation Responder. 00:26:35.800 --> 00:26:42.840 Click on the calendar icon next to first day to select the start date and do the same for last day to select the end date. 00:26:43.080 --> 00:26:46.120 Then, compose your message in the text box provided. 00:26:46.280 --> 00:26:49.240 This is the message that will be sent as your vacation response. 00:26:49.400 --> 00:26:56.920 Customize it to let people know you're away, when you'll return, and any other relevant information such as who to contact in your absence. 00:26:57.160 --> 00:27:00.840 If you'd like, you can also set a subject for your vacation response. 00:27:01.080 --> 00:27:03.960 This is useful to make it clear that the reply is automated. 00:27:04.120 --> 00:27:10.520 Once you've set everything up, scroll to the bottom and click on Save Changes to activate the Vacation Responder. 00:27:10.920 --> 00:27:13.080 Your vacation responder is now set up. 00:27:13.240 --> 00:27:17.960 Anyone who emails you during the specified dates will receive your automated reply. 00:27:18.120 --> 00:27:26.120 Don't forget to turn off the vacation responder when you return by following the same steps and unchecking the Vacation ResponderOn checkbox. 00:27:27.240 --> 00:27:33.880 Setting up desktop notifications in Gmail allows you to receive pop-up alerts on your computer whenever a new email arrives. 00:27:34.120 --> 00:27:35.480 Here's how you can set it up. 00:27:35.640 --> 00:27:37.320 Start by signing into Gmail. 00:27:37.480 --> 00:27:43.480 Open your web browser, go to Gmail and sign in with your Google Account credentials if you're not already signed in. 00:27:43.640 --> 00:27:49.080 Once you're in your Gmail inbox, locate the gear icon in the top right corner and click on it. 00:27:49.240 --> 00:27:53.080 From the drop-down menu that appears, select See All Settings. 00:27:53.320 --> 00:27:55.880 In the Settings menu, click on the General tab. 00:27:56.040 --> 00:27:59.720 Scroll down until you find the Desktop Notifications section. 00:27:59.880 --> 00:28:01.240 You'll see three options. 00:28:01.480 --> 00:28:06.280 The first option, New Mail Notifications On, will alert you to all incoming emails. 00:28:06.520 --> 00:28:13.320 The second option, Important Mail Notifications On, will notify you only for emails that Gmail marks as important. 00:28:13.800 --> 00:28:18.760 The third option, Mail Notifications Off, disables all desktop notifications. 00:28:19.000 --> 00:28:21.640 Choose the option that best suits your preference. 00:28:21.880 --> 00:28:27.240 If you want to receive notifications for all emails, select New Mail Notifications On. 00:28:27.400 --> 00:28:33.160 If you prefer notifications only for important emails, select Important Mail Notifications On. 00:28:33.400 --> 00:28:38.200 To turn off notifications entirely, choose Mail Notifications Off. 00:28:38.440 --> 00:28:44.680 After selecting your preferred notification setting, scroll to the bottom of the page and click Save Changes. 00:28:44.920 --> 00:28:49.480 Depending on your browser, you may need to grant Gmail permission to show notifications. 00:28:49.640 --> 00:28:54.120 If prompted, click Allow or Yes to enable desktop notifications. 00:28:54.360 --> 00:29:00.840 To test the notifications, you can ask someone to send you an email or send an email to yourself from another account. 00:29:01.080 --> 00:29:07.000 If everything is set up correctly, you should receive a pop-up notification when a new email arrives in your inbox. 00:29:07.160 --> 00:29:13.960 Now you've successfully set up desktop notifications in Gmail, ensuring you never miss an important email again. 00:29:15.240 --> 00:29:20.120 Personalizing language and display preferences in Gmail is a simple process.

00:29:20.360 --> 00:29:22.120 Start by signing in to Gmail. 00:29:22.280 --> 00:29:28.040 Open your web browser, go to Gmail and sign in with your Google Account credentials if you're not already signed in. 00:29:28.200 --> 00:29:33.240 Once you're in your Gmail inbox, locate the gear icon in the top right corner and click on it. 00:29:33.400 --> 00:29:37.240 From the drop-down menu that appears, select See All Settings. 00:29:37.480 --> 00:29:39.960 In the Settings menu, click on the General tab. 00:29:40.360 --> 00:29:42.920 Scroll down until you find the language section. 00:29:43.160 --> 00:29:47.800 Here, you'll find options to change the display language of your Gmail interface. 00:29:47.960 --> 00:29:53.240 Click on the drop-down menu next to Gmail Display Language and select your preferred language. 00:29:53.560 --> 00:29:58.040 Gmail supports a wide range of languages, so you should be able to find the one you want. 00:29:58.280 --> 00:30:03.480 Once you've selected your language, scroll to the bottom of the page and click Save Changes. 00:30:03.720 --> 00:30:08.760 Gmail will automatically refresh and you'll see the interface displayed in your chosen language. 00:30:09.000 --> 00:30:09.640 That's it. 00:30:09.880 --> 00:30:18.360 You've successfully changed the language and display preferences in Gmail, making it easier for you to navigate and use Gmail in your preferred language. 00:30:19.640 --> 00:30:25.560 Gmail offers powerful features for managing your email, including applying filters and blocking addresses. 00:30:25.720 --> 00:30:27.720 Here's how you can use these features. 00:30:27.960 --> 00:30:30.920 To apply filters, start by signing into Gmail. 00:30:31.080 --> 00:30:37.160 Open your web browser, go to Gmail and sign in with your Google Account credentials if you aren't already signed in. 00:30:37.320 --> 00:30:42.120 Once you're in your inbox, look for the gear icon in the top right corner and click on it. 00:30:42.280 --> 00:30:43.960 A drop-down menu will appear. 00:30:44.120 --> 00:30:46.360 Select See All Settings from the menu. 00:30:46.600 --> 00:30:50.280 In the Settings menu, click on the Filters and Blocked Addresses tab. 00:30:50.440 --> 00:30:53.880 To create a new filter, click on the Create a New Filter link. 00:30:54.120 --> 00:31:01.320 In the filter creation form, you can specify filter criteria such as the sender, recipient, subject, keywords, and more. 00:31:01.560 --> 00:31:05.000 Once you've defined your criteria, click on the Create Filter button. 00:31:05.240 --> 00:31:12.200 After creating the filter, Gmail will prompt you to choose the action you'd like to apply to emails that match your filter. 00:31:12.360 --> 00:31:19.320 You can choose to apply a label, mark as important, mark as read, archive, delete, or forward the emails that meet the criteria. 00:31:19.560 --> 00:31:24.440 If you want to edit or delete existing filters, go back to the filters and blocked addresses tab. 00:31:24.600 --> 00:31:29.240 Find the filter you want to modify and click on the edit or delete link next to it. 00:31:29.480 --> 00:31:34.200 To block an address in Gmail, open the email from the sender you want to block. 00:31:34.360 --> 00:31:39.080 In the email, click on the three dots in the top right corner of the message. 00:31:39.320 --> 00:31:42.600 From the menu that appears, click on Block Sender's name. 00:31:42.840 --> 00:31:46.040 Gmail will confirm that you want to block emails from that address. 00:31:46.280 --> 00:31:49.640 Confirm the action by clicking Block in the confirmation pop-up. 00:31:49.960 --> 00:31:55.560 If you ever want to unblock an address, return to the Filters and Blocked Addresses tab in the settings menu. 00:31:55.800 --> 00:32:02.120 Scroll to the Blocked Addresses section, find the address you want to unblock, and click the Unblock link next to it. 00:32:02.440 --> 00:32:05.720 Gmail will ask you to confirm that you want to unblock the address. 00:32:05.880 --> 00:32:08.120 Click the Unblock button to confirm. 00:32:08.360 --> 00:32:13.080 Once blocked, any emails from that address will automatically be sent to your spam folder. 00:32:13.240 --> 00:32:18.520 You can always unblock it later by following the same steps and clicking unblock next to the address. 00:32:19.960 --> 00:32:26.120 Archiving messages in Gmail is a handy way to declutter your inbox without deleting emails permanently. 00:32:26.280 --> 00:32:28.280 Here's how you can archive emails. 00:32:28.520 --> 00:32:33.000 First, sign in to Gmail by opening your web browser and going to Gmail. 00:32:33.160 --> 00:32:37.320 If you're not already signed in, use your Google Account credentials to log in. 00:32:37.480 --> 00:32:41.320 Once you're in your Gmail inbox, locate the email you want to archive. 00:32:41.480 --> 00:32:48.120 You can either click on the email to open it or select the checkbox next to it if you want to archive multiple emails. 00:32:48.360 --> 00:32:51.720 To archive an individual email, click on the email to open it. 00:32:51.880 --> 00:32:55.480 Once it's open, look for the archive button in the toolbar menu. 00:32:55.720 --> 00:33:01.320 If you want to archive multiple emails at once, select the checkboxes next to the emails you want to archive. 00:33:01.480 --> 00:33:08.040 Once you've selected them, look for the archive button at the top of the inbox and click on it to archive the selected emails. 00:33:08.280 --> 00:33:15.960 For those who prefer using keyboard shortcuts, you can archive emails by pressing the E key on your keyboard when an email is selected. 00:33:16.280 --> 00:33:20.360 Archived emails are not deleted, they are moved out of your inbox. 00:33:20.520 --> 00:33:22.120 You can still access them later. 00:33:22.360 --> 00:33:28.120 To view archived emails, click on the All Mail label on the left sidebar of your Gmail interface. 00:33:28.280 --> 00:33:31.880 This will show all emails in your account, including archived ones.

00:33:32.120 --> 00:33:37.240 If you're looking for a specific archived email, you can use the search bar at the top of Gmail. 00:33:37.400 --> 00:33:43.800 Type in keywords, the sender's name, or any other relevant information to search through your archived messages. 00:33:44.040 --> 00:33:50.120 To unarchive an email and move it back to your inbox, locate it in the All Mail view or search for it. 00:33:50.280 --> 00:33:55.400 Once you find the email, open it and click on the Move to Inbox button at the top to unarchive it. 00:33:55.640 --> 00:33:59.240 That's it! You've successfully archived messages in Gmail. 00:33:59.480 --> 00:34:05.160 Archiving is an excellent way to keep your inbox organized while still retaining important emails. 00:34:06.520 --> 00:34:15.400 Muting in Gmail is a feature that allows you to silence or suppress email threads you're not interested in or don't want to receive notifications for. 00:34:15.640 --> 00:34:21.880 When you mute a conversation, it moves the thread out of your inbox and automatically archives future replies to that thread. 00:34:22.120 --> 00:34:26.200 To mute a conversation, start by signing into Gmail in your web browser. 00:34:26.440 --> 00:34:31.720 Once you're signed in, locate the email conversation or thread you want to mute in your inbox. 00:34:31.960 --> 00:34:37.000 Next, select the conversation by clicking the checkbox next to the emails you want to mute. 00:34:37.160 --> 00:34:40.840 If the thread has several replies, you can select multiple emails. 00:34:41.080 --> 00:34:47.400 After selecting the conversation, click the More button to open the drop-down menu, then choose the mute option. 00:34:47.560 --> 00:34:51.480 Once muted, Gmail will confirm that the conversation has been muted. 00:34:51.720 --> 00:34:58.600 From now on, future replies to this conversation will be automatically archived and you won't receive any notifications for them. 00:34:58.760 --> 00:35:06.360 If you need to access muted conversations later, you can find them in the All Mail label or by searching for them using Gmail's search feature. 00:35:06.600 --> 00:35:15.400 To unmute a conversation and start receiving notifications for it again, locate the conversation in your inbox, open it, and click on the Unmute option. 00:35:15.640 --> 00:35:21.000 This will move the conversation back to your inbox and you'll start receiving notifications for new replies. 00:35:21.240 --> 00:35:32.920 Muting is particularly useful for group email threads or conversations you're not actively participating in, but still want to keep for reference without cluttering your inbox or being disturbed by notifications. 00:35:33.160 --> 00:35:34.280 4.0 Mini. 00:35:36.040 --> 00:35:47.080 Multiple inboxes in Gmail is a feature that allows you to divide your inbox into multiple sections based on different criteria such as labels, categories, or specific search queries. 00:35:47.240 --> 00:35:52.920 Each section functions like a separate inbox, displaying emails that meet the specified criteria. 00:35:53.160 --> 00:35:57.080 This feature helps you organize and manage your emails more efficiently. 00:35:57.320 --> 00:36:01.160 To set up multiple inboxes, start by signing into Gmail. 00:36:01.320 --> 00:36:06.440 Once you're logged in, click on the gear icon in the top right corner to access the settings menu. 00:36:06.600 --> 00:36:09.560 From the drop-down menu, select See All Settings. 00:36:09.800 --> 00:36:12.840 Next, click on the Inbox tab in the Settings menu. 00:36:13.000 --> 00:36:17.880 Here, locate the Inbox type drop-down menu and choose Multiple Inboxes. 00:36:18.040 --> 00:36:20.920 Now decide how many additional inboxes you want to add. 00:36:21.000 --> 00:36:24.600 You can add up to five additional inboxes alongside your primary inbox. 00:36:24.840 --> 00:36:33.320 For each additional inbox, specify criteria like labels, categories, or search queries to filter the emails that appear in that section. 00:36:33.560 --> 00:36:36.760 You can also customize the name and positioning of each section. 00:36:37.000 --> 00:36:41.160 Once you've configured the settings, scroll down and click Save Changes. 00:36:41.400 --> 00:36:47.560 After saving, Gmail will refresh and the new inbox sections will appear in your Gmail interface. 00:36:47.720 --> 00:36:51.720 You can access them by clicking on the corresponding tabs or sections. 00:36:51.880 --> 00:36:59.640 If you need to make changes, you can always go back to the Multiple Inboxes section in Gmail Settings to customize and manage your inboxes. 00:36:59.880 --> 00:37:11.480 With multiple inboxes set up, organizing and prioritizing your emails based on specific criteria becomes much easier, helping you stay on top of your inbox and improve email management. 00:37:12.840 --> 00:37:23.000 Composing in Gmail refers to the process of creating and sending new emails, where you craft your messages, add recipients, subject lines, and any attachments before sending them out. 00:37:23.240 --> 00:37:26.120 Start by signing into Gmail through your web browser. 00:37:26.360 --> 00:37:30.280 Once you're logged in, look for the Compose button in your Gmail inbox. 00:37:30.440 --> 00:37:37.400 This button is usually located in the top left corner of the screen and is represented by a pencil icon or the word Compose. 00:37:37.880 --> 00:37:41.160 Click on it to open a new email composition window. 00:37:41.400 --> 00:37:46.280 Next, in the To field of the composition window, enter the email address of the recipient. 00:37:46.440 --> 00:37:51.240 If you're sending the email to multiple recipients, you can separate their email addresses with commas. 00:37:51.560 --> 00:37:58.040 In the subject field, add a brief and descriptive subject line for your email to let the recipient know what it's about. 00:37:58.280 --> 00:38:00.600 Now type your message in the body of the email. 00:38:00.760 --> 00:38:07.080 You can format your text using various

options from the toolbar such as bold, italic underline, font color, and more. 00:38:07.240 --> 00:38:10.920 You can also add links, bullet points, and numbered lists if needed. 00:38:11.160 --> 00:38:15.640 If you'd like to attach files to your email, click on the paperclip icon in the toolbar. 00:38:15.800 --> 00:38:21.640 This allows you to upload files from your computer or choose files from Google Drive to attach. 00:38:21.880 --> 00:38:26.520 To insert images directly into your email, click on the image icon in the toolbar. 00:38:26.680 --> 00:38:30.520 You can then upload an image from your computer or select one from Google Drive. 00:38:30.760 --> 00:38:34.920 Before sending your email, check for any spelling or grammatical errors. 00:38:35.080 --> 00:38:39.880 You can do this by clicking on the More icon in the toolbar and selecting the check spelling option. 00:38:40.040 --> 00:38:46.680 Once you're ready to send the email, click the send button, which is typically located at the bottom of the composition window. 00:38:46.920 --> 00:38:49.240 Your email will be sent to the recipients. 00:38:49.400 --> 00:38:52.840 If you're not ready to send the email, you can save it as a draft. 00:38:53.000 --> 00:38:57.400 Simply click the close button X in the top right corner of the composition window. 00:38:57.640 --> 00:39:03.960 Gmail will automatically save your draft and you can access it later from the drafts folder in your Gmail account. 00:39:04.200 --> 00:39:08.280 That's it! You've successfully composed and sent an email in Gmail. 00:39:08.440 --> 00:39:12.040 You can repeat this process whenever you need to send a new email. 00:39:13.320 --> 00:39:18.120 Replying and reply all are two common actions in Gmail when responding to emails. 00:39:18.360 --> 00:39:25.560 When you want to respond only to the sender of an email, use the reply function, which is located in the top right corner of the email. 00:39:25.800 --> 00:39:29.320 This option ensures that your response is sent solely to the sender. 00:39:29.560 --> 00:39:36.120 If the email was sent to multiple recipients and you want to reply to everyone involved, use the reply all function. 00:39:36.280 --> 00:39:39.320 You'll find this option under the More section of the email. 00:39:39.480 --> 00:39:47.400 It's important to choose the correct option, reply when responding to just the sender, and reply all when addressing everyone included in the email. 00:39:47.560 --> 00:39:55.720 Be mindful when using reply all to avoid sending unnecessary emails to recipients who may not need to be included in the conversation. 00:39:57.160 --> 00:40:01.480 Forwarding emails in Gmail allows you to share an email you've received with others. 00:40:01.720 --> 00:40:06.760 To get started, first sign into your Gmail account by opening your web browser and going to Gmail. 00:40:06.920 --> 00:40:11.800 Once you're signed in, navigate to the email you want to forward in your inbox and open it. 00:40:12.040

--> 00:40:16.520 In the email, look for the forward button, which is represented by an arrow pointing forward. 00:40:16.760 --> 00:40:20.680 This can usually be found in the More section in the top right corner of the email. 00:40:20.840 --> 00:40:25.320 After clicking on the forward button, enter the recipient's email address in the To field. 00:40:25.480 --> 00:40:30.440 If you want to forward the email to multiple recipients, separate their email addresses with commas. 00:40:30.760 --> 00:40:36.920 Once you've added the recipient and composed any additional message, click the send button to forward the email. 00:40:37.160 --> 00:40:37.800 That's it. 00:40:38.040 --> 00:40:40.680 You've successfully forwarded an email in Gmail. 00:40:40.840 --> 00:40:45.720 The recipients will receive the forwarded email along with any message you included. 00:40:47.080 --> 00:40:56.760 CCing or carbon copying in Gmail is a feature that allows you to include additional recipients in an email without making them the primary recipients. 00:40:57.000 --> 00:41:02.440 It's commonly used when you want to keep someone informed about the email conversation without directly addressing them. 00:41:02.680 --> 00:41:09.160 To begin, compose a new email by clicking on the Compose button in the top left corner of your Gmail inbox. 00:41:09.320 --> 00:41:15.720 Next, in the To field of the composition window, enter the email address as of the primary recipients. 00:41:15.880 --> 00:41:19.160 These are the main recipients that the email is addressed to. 00:41:19.320 --> 00:41:25.000 To add additional recipients, click on the CC option, located to the right of the to field. 00:41:25.160 --> 00:41:28.680 If it isn't visible, clicking on CC will reveal the field. 00:41:28.920 --> 00:41:33.960 Enter the email address ease of the people you want to include as CC recipients. 00:41:34.200 --> 00:41:40.040 Compose your message in the body of the email, adding text, formatting, and any attachments or links. 00:41:40.200 --> 00:41:48.440 Once you've finished composing your email and adding the necessary recipients in both the two and CC fields, click Send to send the email. 00:41:48.600 --> 00:41:54.280 When you CC someone in Gmail, they will receive a copy of the email along with any attachments or links. 00:41:54.440 --> 00:42:03.400 Their email address will be visible to other recipients, but they are not considered the primary recipients, so they may not feel directly responsible for responding. 00:42:03.640 --> 00:42:12.200 Typically, CC recipients are included for informational purposes, to keep them in the loop without cluttering the primary recipient's inbox. 00:42:12.440 --> 00:42:19.400 CCing is especially useful for group emails or when you want to involve someone in a conversation without making them the focal point. 00:42:21.000 --> 00:42:29.560 BCC or blind carbon copy allows you to include additional recipients in an email without revealing their email addresses to other

recipients. 00:42:29.800 --> 00:42:38.600 It's commonly used when you want to keep someone informed about the email conversation without directly addressing them or disclosing their identity to others. 00:42:38.840 --> 00:42:45.960 To begin, compose a new email in Gmail by clicking on the Compose button located in the top left corner of your Gmail inbox. 00:42:46.120 --> 00:42:50.520 Next, in the To field, enter the email address of the primary recipients. 00:42:50.760 --> 00:42:53.720 These are the main recipients who the email is addressed to. 00:42:53.880 --> 00:42:57.640 In Gmail, the BCC field is not immediately visible by default. 00:42:57.800 --> 00:43:01.880 To access it, click on BCC, which is located next to CC. 00:43:02.040 --> 00:43:08.760 This will reveal the BCC field where you can enter the email address as of additional recipients you want to BCC. 00:43:09.000 --> 00:43:13.800 Enter the email address, ease of the recipients you want to BCC in the email. 00:43:14.040 --> 00:43:21.880 Unlike the TO and CC fields, the email addresses entered in the BCC field will be hidden from all other recipients of the email. 00:43:22.120 --> 00:43:28.520 Compose your message in the body of the email, adding text, formatting, and any attachments or links as needed. 00:43:28.760 --> 00:43:36.120 Once you've finished composing your email and adding recipients to the two and BCC fields, click Send to send the email. 00:43:36.360 --> 00:43:42.120 When you BCC someone in Gmail, they will receive a copy of the email along with any attachments or links. 00:43:42.360 --> 00:43:50.760 Their email address will be hidden from other recipients, and other recipients won't be aware that the BCC recipient has been included in the email. 00:43:51.080 --> 00:43:59.480 BCC recipients are typically included for informational purposes or to keep them informed about the conversation without disclosing their identity to others. 00:43:59.640 --> 00:44:08.520 Using BCC is a common practice to maintain privacy and confidentiality when sending emails to multiple recipients, especially in situations where you want to. 00:44:08.920 --> 00:44:12.680 Keep certain recipients' identities hidden from others. 00:44:13.800 --> 00:44:20.840 Launching a text chat in Gmail allows you to have real-time conversations with your contacts directly within the Gmail interface. 00:44:21.160 --> 00:44:25.560 First, sign in to Gmail by opening your web browser and going to Gmail. 00:44:25.720 --> 00:44:29.880 If you're not already signed in, use your Google account credentials to log in. 00:44:30.040 --> 00:44:34.920 Next, access the settings by looking for the gear icon in the top right corner of your inbox. 00:44:35.000 --> 00:44:39.160 Click on the icon and from the drop-down menu select See All Settings. 00:44:39.400 --> 00:44:44.280 Navigate to the Chat and Meet section where you'll find the option to enable Google Chat. 00:44:44.520 --> 00:44:48.040 Select the Google Chat field and then click Save Changes. 00:44:48.200 --> 00:44:54.200 Once Google Chat is enabled, you'll see a small chat icon in the left-hand toolbar of your Gmail interface. 00:44:54.440 --> 00:44:57.720 The icon looks like a speech bubble with a quotation mark inside. 00:44:57.880 --> 00:45:00.360 Click on this chat icon to open Google Chat. 00:45:00.600 --> 00:45:04.440 Clicking the chat icon opens the Google Chat sidebar within Gmail. 00:45:04.600 --> 00:45:08.200 You'll see a list of your contacts who are online and available to chat. 00:45:08.440 --> 00:45:15.160 To find a contact, scroll through the list or use the search bar at the top to search for them by name or email address. 00:45:15.400 --> 00:45:19.960 Google Chat offers various features such as emojis and file sharing. 00:45:20.200 --> 00:45:24.200 You can use the icons at the bottom of the chat window to access these features. 00:45:24.440 --> 00:45:33.000 If you need more options, click on the three dots next to the contact's name to start a video call, create a group chat, or view the contacts profile. 00:45:33.160 --> 00:45:38.440 When you're finished chatting, close the chat window by clicking the X icon in the top right corner. 00:45:38.680 --> 00:45:49.000 Launching a text chat in Gmail is a convenient way to communicate with your contacts without leaving your inbox, especially for quick conversations or real-time collaboration. 00:45:50.520 --> 00:45:59.880 Launching a video call in Gmail allows you to have face-to-face conversations with your contacts directly within the Gmail interface using Google Meet. 00:46:00.120 --> 00:46:04.280 To begin, sign in to Gmail by opening your web browser and going to Gmail. 00:46:04.440 --> 00:46:08.760 If you're not already signed in, use your Google account credentials to log in. 00:46:09.000 --> 00:46:13.880 Next, in the left-hand toolbar of the Gmail interface, you'll see a small video icon. 00:46:14.040 --> 00:46:16.360 Click on this icon to open Google Meet. 00:46:16.520 --> 00:46:20.520 Once in Google Meet, under the Meet section, click on the New Meeting tab. 00:46:20.680 --> 00:46:25.000 Google Meet will generate a code for you to share with others for the meeting. 00:46:25.240 --> 00:46:31.640 If you need to join a scheduled meeting, look for the Join with a Code tab in the Google Meet sidebar and click on it. 00:46:31.800 --> 00:46:35.400 Then, enter the meeting code or nickname to join the meeting. 00:46:35.640 --> 00:46:41.240 To invite participants to the meeting, click on the Send Invite button once the meeting window is open. 00:46:41.400 --> 00:46:45.960 You can enter email addresses directly or copy and share the meeting link with them. 00:46:46.200 --> 00:46:50.920 When you're ready to start the video call, click the Start Now button in the meeting window. 00:46:51.080 --> 00:46:55.720 This will launch the video call, allowing you to see and hear the other participants. 00:46:55.960 --> 00:47:05.320 During the call, you can manage

various settings such as muting or unmuting yourself, turning your camera on or off and adjusting the video quality as needed. 00:47:05.560 --> 00:47:14.120 When you're finished with the call, you can simply close the Google Meet tab or click on the End Call button within the meeting interface to end the call. 00:47:15.400 --> 00:47:18.600 Sharing a file in Gmail is a straightforward process. 00:47:18.840 --> 00:47:23.240 Start by opening Gmail and clicking on the Compose button to create a new email. 00:47:23.480 --> 00:47:32.200 In the New Email window, you'll see various options at the bottom, including a paperclip icon for attaching files or a link icon for attaching links. 00:47:32.360 --> 00:47:35.080 To attach a file, click on the paperclip icon. 00:47:35.240 --> 00:47:39.160 This will prompt you to select the file you want to attach from your computer. 00:47:39.320 --> 00:47:44.200 A file explorer window will open, allowing you to navigate to the location of the file. 00:47:44.440 --> 00:47:49.880 Once you've found the file, select it and click open or attach depending on your operating system. 00:47:50.120 --> 00:47:55.320 After selecting the file, its name will appear as an attachment in the email composition window. 00:47:55.560 --> 00:47:58.360 You can attach multiple files by repeating the process. 00:47:58.600 --> 00:48:01.160 To attach a link, click on the link icon. 00:48:01.320 --> 00:48:04.920 This will prompt you to type in or paste the link you want to attach. 00:48:05.160 --> 00:48:12.200 Next, compose your email by adding the recipient's email address, subject, and any additional text you want to include. 00:48:12.440 --> 00:48:18.840 Once you've attached the file and written your message, click on the Send button to send the email with the attached files. 00:48:19.080 --> 00:48:24.680 Before sending, it's a good idea to double check that the files you intended to attach are included. 00:48:24.840 --> 00:48:29.320 You can do this by reviewing the attachments listed below the email composition area. 00:48:29.560 --> 00:48:38.600 When the recipient receives your email, they will be able to download the attached files by opening the email and clicking on the attachment link as provided. 00:48:38.760 --> 00:48:42.200 And that's it! You've successfully shared a file in Gmail. 00:48:42.360 --> 00:48:47.160 Keep in mind that Gmail has a file size limit of 25 MB for attachments. 00:48:47.320 --> 00:48:51.960 If your file is too large, you may need to use Google Drive to share it instead. 00:48:53.160 --> 00:48:57.960 Inserting images into a Gmail email is a simple and straightforward process. 00:48:58.200 --> 00:49:02.440 Start by opening Gmail and clicking on the Compose button to create a new email. 00:49:02.600 --> 00:49:08.200 In the email composition window, place your cursor where you want the image to appear within the body of the email. 00:49:08.360 --> 00:49:13.640 At the bottom of the email composition area, you'll find a

toolbar with various formatting options. 00:49:13.800 --> 00:49:20.520 Look for the icon that resembles a mountain landscape or a camera which represents the insert image option and click on it. 00:49:20.760 --> 00:49:28.040 After clicking on the Insert Image icon, a window will appear, allowing you to choose the source of the image you want to insert. 00:49:28.200 --> 00:49:34.920 You can upload an image from your computer by clicking on the Upload tab and selecting the file from your computer's file explorer. 00:49:35.080 --> 00:49:40.840 If the image is stored in Google Drive, you can access it by clicking on the Photo or Album tab. 00:49:41.000 --> 00:49:51.800 Alternatively, you can insert an image by providing the URL of an image hosted online by clicking on the Web Address URLS tab and pasting the image URL. 00:49:51.960 --> 00:49:59.320 Once you've chosen the image, you can decide whether you want it inserted inline at the location of your cursor or as an attachment to the email. 00:49:59.480 --> 00:50:02.600 After making your selections, click the insert button. 00:50:02.840 --> 00:50:08.840 If needed, you can adjust the image size by clicking on the image and dragging its corners to resize it. 00:50:09.000 --> 00:50:14.600 You can also reposition the image within the email by clicking and dragging it to your desired location. 00:50:14.840 --> 00:50:19.720 When you're satisfied with your email, click the Send button to send it with the inserted image. 00:50:19.960 --> 00:50:24.200 And that's it! Your image is now included in your Gmail message. 00:50:25.560 --> 00:50:32.200 Searching and sorting your inbox in Gmail helps you quickly find specific emails and organize your messages efficiently. 00:50:32.440 --> 00:50:35.720 To begin, use the search bar at the top of your Gmail inbox. 00:50:35.880 --> 00:50:38.680 Click on it and start typing your search query. 00:50:38.840 --> 00:50:43.800 You can search by sender, recipient, subject, keywords, or any other relevant information. 00:50:44.120 --> 00:50:49.320 Gmail will display results as you type, filtering your emails based on the search criteria. 00:50:49.560 --> 00:50:56.840 You can further refine your search by using advanced search operators like from, to, subject, label, file name, and more. 00:50:57.000 --> 00:51:01.080 Press enter or click on the magnifying glass icon to execute the search. 00:51:01.240 --> 00:51:07.720 In Gmail's All Mail, you can sort your inbox by various criteria such as date, sender, size, and more. 00:51:07.960 --> 00:51:17.480 To sort your inbox, simply select one of the sorting options at the top of the All Mail screen, and Gmail will rearrange your emails according to your chosen criteria. 00:51:17.720 --> 00:51:22.920 Filters in Gmail allow you to automatically sort incoming emails based on specific criteria. 00:51:23.160 --> 00:51:29.320 To create a filter, click the filter button at the end of the search bar to open advanced search options. 00:51:29.560

--> 00:51:33.080 Enter your search criteria, then click Create Filter. 00:51:33.320 --> 00:51:39.400 You can choose actions such as applying a label, marking emails as important, archiving, or forwarding. 00:51:39.560 --> 00:51:43.880 Once you've set your preferences, click Create Filter to save the filter. 00:51:44.120 --> 00:51:49.160 Labels in Gmail work like folders and help you categorize and organize your emails. 00:51:49.400 --> 00:51:56.280 To apply a label, select the emails you want to label and click the label icon at the top of your inbox. 00:51:56.440 --> 00:51:59.800 You can either select an existing label or create a new one. 00:51:59.960 --> 00:52:05.160 After labeling your emails, you can access them by clicking on the label name in the left sidebar. 00:52:05.400 --> 00:52:13.400 These features help you search, sort, and organize your Gmail inbox effectively, ensuring a more efficient email management experience. 00:52:14.600 --> 00:52:19.160 In Gmail, the SEN folder contains copies of the emails you've sent to others. 00:52:19.400 --> 00:52:24.840 When you send an email from your Gmail account, a copy is automatically stored in the SEN folder. 00:52:25.000 --> 00:52:29.400 To access it, click on SENT in the left sidebar of the Gmail interface. 00:52:29.560 --> 00:52:33.720 This will display a list of emails you've sent, organized by date and time. 00:52:33.880 --> 00:52:40.600 In the SEN folder, you can view the subject, recipient's date, and time sent, as well as the content of each email. 00:52:40.840 --> 00:52:48.120 Gmail displays send emails as conversations, just like incoming emails, so you can easily see the entire thread of communication. 00:52:48.360 --> 00:52:52.840 You can also use the search bar at the top of Gmail to find specific emails you've sent. 00:52:53.080 --> 00:52:59.640 Enter keywords, sender, recipient, or any other relevant information to locate the email you're looking for. 00:52:59.880 --> 00:53:04.120 Managing sent messages is just like managing any other emails in Gmail. 00:53:04.280 --> 00:53:12.120 For instance, you can forward a sent email, reply to it, or move it to a different folder, such as an archive or a label, for further organization. 00:53:12.360 --> 00:53:15.400 You can also delete sent emails if you no longer need them. 00:53:15.560 --> 00:53:21.080 Deleting a sent email only removes it from your sent folder and does not affect the recipient's copy. 00:53:21.400 --> 00:53:24.440 Gmail has a generous storage limit for sent messages. 00:53:24.600 --> 00:53:32.120 However, if you're nearing your storage limit, you might want to consider archiving or deleting old sent emails to free up space. 00:53:32.360 --> 00:53:42.600 Overall, the sent folder in Gmail helps you keep a record of all your outgoing communications, allowing you to track and refer to past conversations easily. 00:53:44.040 --> 00:53:49.080 In Gmail, the drafts folder is where you can save unfinished emails that you're working on. 00:53:49.240 --> 00:53:53.480 As you compose an email in Gmail, it is automatically saved as a draft. 00:53:53.720 --> 00:54:00.280 If you close the Compose window without sending the email, Gmail will automatically save your progress as a draft. 00:54:00.520 --> 00:54:05.160 To access your drafts, click on Drafts in the left sidebar of the Gmail interface. 00:54:05.400 --> 00:54:11.240 This folder contains a list of emails you've started but haven't sent yet, organized by date and time. 00:54:11.480 --> 00:54:18.120 When you open a draft from the drafts folder, Gmail will display it in the Compose window so you can continue editing. 00:54:18.280 --> 00:54:24.360 You can make changes to the email, add or remove recipients, modify the subject, and edit the content as needed. 00:54:24.600 --> 00:54:29.480 If you're looking for a specific draft, you can use the search bar at the top of Gmail. 00:54:29.640 --> 00:54:37.480 Just enter keywords, recipient, subject, or any other relevant information, and Gmail will display matching results from your drafts folder. 00:54:37.640 --> 00:54:40.680 You can manage your drafts just like any other emails in Gmail. 00:54:40.840 --> 00:54:45.080 If you no longer need a draft, you can delete it and it will be removed permanently. 00:54:45.320 --> 00:54:49.240 If you make changes to a draft, you can save it again to keep your progress. 00:54:49.480 --> 00:54:54.360 Drafts remain in your account until you either send the email or manually delete them. 00:54:54.600 --> 00:55:04.120 Gmail automatically saves your drafts periodically, ensuring that you don't lose your work, even if you accidentally close the Compose window or your browser crashes. 00:55:04.360 --> 00:55:14.600 Overall, the drafts folder in Gmail offers a convenient way to work on emails over time, allowing you to save your progress and come back to them later when you're ready to send. 00:55:15.720 --> 00:55:24.040 Using Gmail Offline allows you to access your emails, compose new messages, and perform other tasks even when you don't have an internet connection. 00:55:24.200 --> 00:55:29.320 To enable Gmail offline, first open Gmail in your web browser while you're connected to the Internet. 00:55:29.480 --> 00:55:33.480 Click on the gear icon in the top right corner and select See All Settings. 00:55:33.640 --> 00:55:44.440 Under the General tab, go to the Offline tab, check the box next to Enable Offline Mail, choose how many days of emails you want to sync for offline access and click Save Changes. 00:55:44.680 --> 00:55:49.800 You can also install the Gmail Offline Chrome extension for a more seamless offline experience. 00:55:49.960 --> 00:55:56.680 To do this, visit the Chrome Web Store, search for Gmail Offline, click Add to Chrome and follow the installation instructions. 00:55:56.920 --> 00:56:06.200 Once Gmail Offline is enabled, you can access your Gmail account offline by opening a new tab in Chrome or visiting mail.google.com in

any browser. 00:56:06.440 --> 00:56:12.520 If you're using the extension, click on the Gmail Offline icon in the Chrome Apps Launcher or new tab page. 00:56:12.760 --> 00:56:16.440 If not, visit mail.google.com directly in Chrome. 00:56:16.680 --> 00:56:21.240 While offline, you can read, search and archive emails that have been synced to your device. 00:56:21.400 --> 00:56:28.040 You can also compose new emails and replies, which will be saved in the outbox and sent automatically when you're back online. 00:56:28.440 --> 00:56:33.800 Any changes you make, such as organizing emails or labeling them, will sync once you're connected again. 00:56:34.040 --> 00:56:43.320 When you're back online, Gmail will automatically sync any changes you made while offline, including sending emails from the Outbox and downloading new messages. 00:56:43.560 --> 00:56:48.120 You can manually sync Gmail by opening Gmail while connected to the Internet. 00:56:48.360 --> 00:56:55.320 You can adjust your offline settings anytime by returning to Gmail settings and modifying the options in the offline tab. 00:56:55.560 --> 00:56:59.640 You can also clear your offline data if you no longer want to use Gmail offline. 00:56:59.880 --> 00:57:06.680 Using Gmail offline is particularly useful when you're traveling or in situations where reliable internet access is unavailable. 00:57:06.840 --> 00:57:11.160 It allows you to stay productive and access your emails whenever you need them. 00:57:12.760 --> 00:57:15.160 It always seems impossible until it's done. 00:57:15.320 --> 00:57:16.600 Nelson Mandela. 00:57:18.200 --> 00:57:25.480 This module will familiarise students with Hangouts Meet, also known as Google Meet, a video conferencing platform developed by Google. 00:57:25.640 --> 00:57:32.680 We'll cover scheduling in Hangout, launching a Hangout, presenting your screen in Hangout, managing settings and managing meetings. 00:57:34.200 --> 00:57:42.840 To schedule a meeting in Hangouts Meet or Google Meet, you can do so directly through Google Calendar, which integrates seamlessly with Hangouts Meet. 00:57:43.240 --> 00:57:51.320 First, open Google Calendar by visiting calendar.google.com or by selecting the Calendar option in your Google Apps menu. 00:57:51.560 --> 00:57:57.880 Then, create a new event by either clicking the Plus button or selecting a specific time slot in your calendar. 00:57:58.120 --> 00:58:03.720 In the event creation window, enter the details for your meeting, such as the title, date, and time. 00:58:03.960 --> 00:58:10.280 Set the duration of the meeting and if you want, add a description to provide additional context or the agenda for the meeting. 00:58:10.520 --> 00:58:14.920 Next, add the participants by entering their email addresses in the Add Guests field. 00:58:15.080 --> 00:58:20.600 To enable Hangouts, Google Meet, click on the Add Google Meet video conferencing option. 00:58:20.840 --> 00:58:24.040 This automatically generates a Google Meet link for the meeting. 00:58:24.200 --> 00:58:30.760 If needed, you can manage the meeting settings by selecting the gear symbol beside the Join with Google Meet tab. 00:58:31.000 --> 00:58:34.920 Once all details are entered, click the Save button to create the event. 00:58:35.160 --> 00:58:41.320 Google Calendar will send invitations to the guests you've added, and the event will be added to your calendar. 00:58:41.480 --> 00:58:46.440 After saving the event, Google Calendar will prompt you to send invitations to the guests. 00:58:46.680 --> 00:58:53.640 At the scheduled time, participants can join the meeting by clicking on the Google Meet link in the Calendar event. 00:58:53.800 --> 00:58:58.680 They can also join the meeting directly from Google Calendar or by using the Google Meet app. 00:58:58.840 --> 00:59:09.320 By following these steps, you'll efficiently schedule a Google Meet meeting, ensuring all participants are invited and have the necessary information to join at the scheduled time. 00:59:10.840 --> 00:59:21.000 Launching a meeting in Hangouts Meet is a straightforward process, especially if you already have a meeting link or if you're using Google Calendar to schedule meetings. 00:59:21.240 --> 00:59:28.280 If you have a meeting link provided by the meeting organizer or generated previously, you can simply click on the link to join the meeting. 00:59:28.520 --> 00:59:32.920 Open your web browser and paste the meeting link into the address bar, then press Enter. 00:59:33.080 --> 00:59:39.880 Alternatively, you can click on the meeting link in an email invitation or any other communication medium where it was shared. 00:59:40.040 --> 00:59:46.600 Once you've clicked on the meeting link, Google Meet will open in your browser and you'll be taken directly to the meeting room. 00:59:46.760 --> 00:59:53.960 If the meeting was scheduled in Google Calendar and includes a Google Meet link, you can join the meeting directly from the Calendar event. 00:59:54.200 --> 01:00:01.480 Open Google Calendar by visiting calendar.google.com or clicking on the Calendar option in your Google Apps menu. 01:00:01.640 --> 01:00:06.040 Find the event for the meeting you want to join and click on it to open the event details. 01:00:06.200 --> 01:00:13.560 Click on the Google Meet link provided in the event details, and Google Meet will open in your browser, taking you directly to the meeting room. 01:00:13.800 --> 01:00:19.080 For those who prefer using a smartphone or tablet, you can join a meeting using the Google Meet app. 01:00:19.240 --> 01:00:23.880 Open the Google Meet app on your device and if prompted, sign in with your Google account. 01:00:24.120 --> 01:00:29.400 Tap on Meeting Code or Enter Meeting Code and enter the meeting code provided by the Meeting Organiser. 01:00:29.880 --> 01:00:37.880 Alternatively, if the meeting was scheduled in Google Calendar, you may be able to join directly from the app by tapping on the meeting event. 01:00:38.120

--> 01:00:44.440 If you have a meeting code provided by the meeting organizer, you can enter it directly into the Google Meet interface. 01:00:44.680 --> 01:00:52.760 Go to meet.google.com in your web browser and enter the meeting code in the Enter a Code or Link field, then click Join. 01:00:53.080 --> 01:00:59.000 Google Meet will prompt you to allow access to your camera and microphone before entering the meeting room. 01:00:59.160 --> 01:01:07.160 Once you've launched the meeting, you'll be in the meeting room where you can see and interact with other participants through video, audio and screen sharing. 01:01:07.320 --> 01:01:13.640 Make sure your microphone and camera are enabled if you want to communicate with others using audio and video. 01:01:15.320 --> 01:01:22.440 Presenting your screen in a Google Meet allows you to share what's visible on your computer or device screen with other meeting participants. 01:01:22.680 --> 01:01:28.280 This feature is useful for presenting slideshows, demonstrating software, or collaborating on documents. 01:01:28.520 --> 01:01:37.320 To start, join the Google Meet Meeting using one of the methods mentioned earlier, such as through a meeting link, Google Calendar, or the Google Meet app. 01:01:37.480 --> 01:01:41.240 Once you're in the meeting, locate the toolbar at the bottom of the screen. 01:01:41.480 --> 01:01:48.920 In the toolbar you'll find several icons, including the Present Now button, which looks like a rectangle with an arrow pointing to the right. 01:01:49.160 --> 01:01:57.160 Click on the Present Now button and a pop-up menu will appear with options to present your entire screen, a specific window or a Chrome tab. 01:01:57.320 --> 01:02:00.600 You can select the option that best suits what you want to share. 01:02:00.760 --> 01:02:08.680 If you choose your entire screen, it will share everything visible on your computer or device screen, including multiple monitors if you have them. 01:02:08.920 --> 01:02:15.720 If you select a window, you can choose a specific application window to share, and only that window will be visible to others. 01:02:15.960 --> 01:02:23.320 If you opt for a Chrome tab, you can share a specific tab from the Google Chrome browser, and only the content within that tab will be visible. 01:02:23.560 --> 01:02:27.720 After selecting what you want to present, click on it to start sharing your screen. 01:02:27.960 --> 01:02:32.360 Google Meet will display a preview of what you're sharing to ensure it's correct. 01:02:32.520 --> 01:02:38.040 Once you're ready, click on the Share button to begin presenting your screen to other meeting participants. 01:02:38.280 --> 01:02:45.960 To stop presenting your screen, click on the Stop Presenting button in the toolbar at the bottom of the screen or press the SC key on your keyboard. 01:02:46.120 --> 01:02:51.080 While presenting, you can still interact with other meeting participants through audio and video. 01:02:51.240 --> 01:02:57.560 You can also open and switch between applications or tabs on your computer without affecting what's being shared with others. 01:02:57.800 --> 01:03:08.200 By following these steps, you can easily present your screen in a Google Meet meeting, allowing you to share information, collaborate, and engage with other participants more effectively. 01:03:09.240 --> 01:03:17.800 Muting your microphone in Google Meet is a simple and essential feature that allows you to control when others can hear your audio during a meeting. 01:03:18.040 --> 01:03:26.440 First, join the Google Meet Meeting using one of the methods mentioned earlier, such as through a meeting link, Google Calendar, or the Google Meet app. 01:03:26.760 --> 01:03:30.520 Once you're in the meeting, look for the toolbar at the bottom of the screen. 01:03:30.760 --> 01:03:35.960 Among the icons in the toolbar, you'll see one that looks like a microphone, which controls your microphone. 01:03:36.120 --> 01:03:38.920 Click on the microphone icon to mute your microphone. 01:03:39.080 --> 01:03:47.960 When your microphone is muted, a red line will appear over the microphone icon, indicating that your audio is not being transmitted to other participants. 01:03:48.200 --> 01:03:53.800 To unmute your microphone and start transmitting audio again, simply click on the microphone icon again. 01:03:54.040 --> 01:04:01.000 The red line over the microphone icon will disappear, indicating that your audio is now being transmitted to other participants. 01:04:01.240 --> 01:04:06.680 If you prefer, you can also use a keyboard shortcut to mute and unmute your microphone in Google Meet. 01:04:06.840 --> 01:04:14.600 Press the Cuttr plus D Windows Linux or Command Plus D Mac keys to toggle between muting and unmuting your microphone. 01:04:14.840 --> 01:04:21.640 It's good practice to mute your microphone when you're not speaking to minimize background noise and distractions for other participants. 01:04:21.880 --> 01:04:30.040 When participating in larger meetings or webinars, muting your microphone when you're not speaking can help improve overall audio quality and clarity. 01:04:30.280 --> 01:04:40.440 By following these steps, you can easily mute and unmute your microphone in Google Meet, allowing you to control when your audio is transmitted to other meeting participants. 01:04:41.800 --> 01:04:47.960 Turning your camera off in Google Meet allows you to control when other meeting participants can see your video feed. 01:04:48.120 --> 01:04:57.720 Whether you need to step away briefly, have a poor internet connection, or simply prefer not to share video, this feature gives you the flexibility to manage your participation. 01:04:58.040 --> 01:05:06.680 First, join the Google Meet Meeting using one of the methods mentioned earlier, such as through a meeting link, Google Calendar, or the Google Meet app. 01:05:06.840 --> 01:05:10.600 Once you're in the meeting, look for the toolbar at the bottom of

the screen. 01:05:10.760 --> 01:05:15.560 Among the icons in the toolbar, you'll see one that looks like a camera, which controls your video. 01:05:15.800 --> 01:05:18.280 Click on the camera icon to turn off your camera. 01:05:18.440 --> 01:05:26.920 When your camera is off, the icon will typically be crossed out or grayed out, indicating that your video feed is not being transmitted to other participants. 01:05:27.080 --> 01:05:30.920 In some cases you might see a stop camera or turn off camera option. 01:05:31.080 --> 01:05:33.160 Clicking this will achieve the same result. 01:05:33.400 --> 01:05:38.200 To turn your camera back on and start transmitting video again, click on the camera icon again. 01:05:38.360 --> 01:05:43.960 The crossed out icon will disappear and your video feed will be transmitted to other participants. 01:05:44.200 --> 01:05:49.880 If you prefer, you can also use a keyboard shortcut to turn your camera on and off in Google Meet. 01:05:50.040 --> 01:05:57.560 Press Ctrl plus E Windows Linux or CMD plus E Mac to toggle between turning your camera on and off. 01:05:57.800 --> 01:06:02.760 It's important to respect your privacy and comfort level when participating in video meetings. 01:06:02.920 --> 01:06:07.720 If you prefer not to share video for any reason, you have the option to turn off your camera. 01:06:07.880 --> 01:06:16.200 Similarly, If you need to step away briefly or have distractions in your environment, you can temporarily turn off your camera to avoid disrupting the meeting. 01:06:16.440 --> 01:06:26.600 By following these steps, you can easily turn your camera on and off in Google Meet, giving you control over when your video feed is transmitted to other meeting participants. 01:06:28.040 --> 01:06:38.200 Reducing bandwidth can help improve the quality of your video and audio during meetings, especially if you have a slower internet connection or if you're experiencing network congestion. 01:06:38.440 --> 01:06:40.680 First, lowering video quality can help. 01:06:40.840 --> 01:06:50.600 Google Meet automatically adjusts the video quality based on your internet connection speed, but you can manually lower the video quality if you're experiencing bandwidth issues. 01:06:50.840 --> 01:06:57.240 To do this, during a meeting, click on the three dots options in the bottom right corner of the toolbar. 01:06:57.400 --> 01:07:17.080 From the menu, select Settings and then under the Video section, choose a lower video quality option, such as Standard Definition 360p instead of high definition 720p or Standard Definition 480p instead of high definition 1080p. 01:07:17.400 --> 01:07:24.280 Lowering the video quality reduces the amount of data being transmitted, which can help conserve bandwidth. 01:07:24.440 --> 01:07:29.240 If bandwidth is severely limited, you can also disable your video feed altogether. 01:07:29.400 --> 01:07:35.000 During a meeting, click on the camera icon in the bottom left corner of the screen to

disable your video. 01:07:35.160 --> 01:07:41.080 This eliminates the need to transmit video data, which can significantly reduce bandwidth usage. 01:07:41.320 --> 01:07:43.880 Another strategy is to limit screen sharing. 01:07:44.120 --> 01:07:49.560 Screen sharing requires additional bandwidth to transmit the contents of your screen to other participants. 01:07:49.800 --> 01:07:57.400 When possible, limit the use of screen sharing or only share specific applications or windows rather than your entire screen. 01:07:57.560 --> 01:08:04.440 Additionally, try to minimize unnecessary movement or changes on your screen to reduce the amount of data being transmitted. 01:08:04.680 --> 01:08:06.920 You can also close background applications. 01:08:07.160 --> 01:08:12.920 Close any unnecessary applications or browser tabs that may be consuming bandwidth in the background. 01:08:13.160 --> 01:08:21.000 Applications or browser tabs that are actively using the internet can compete with Google Meet for bandwidth, leading to performance issues. 01:08:21.239 --> 01:08:27.720 Lastly, if you're experiencing poor Wi-Fi connectivity, consider using a wired Ethernet connection instead. 01:08:27.960 --> 01:08:38.039 Wired connections typically provide more stable and reliable Internet access, which can help reduce the likelihood of bandwidth-related issues during Google Meet meetings. 01:08:38.280 --> 01:08:48.680 By implementing these strategies, you can effectively reduce bandwidth usage in Google Meet, ensuring a smoother and more reliable meeting experience even with limited internet connectivity. 01:08:50.119 --> 01:08:57.320 Dialing in allows participants to join a meeting using a phone for audio instead of relying on an internet connection. 01:08:57.480 --> 01:09:05.000 This feature is particularly useful for participants who may not have access to reliable internet or prefer using a phone for audio. 01:09:05.239 --> 01:09:10.680 To dial in, the meeting organizer will typically provide a phone number and PIN for participants. 01:09:10.920 --> 01:09:15.320 This information is often included in the meeting invitation or shared separately. 01:09:15.480 --> 01:09:21.320 Use your phone to dial the provided number, which is generally toll-free or local depending on your location. 01:09:21.480 --> 01:09:26.600 If you're dialing internationally, make sure to include the appropriate international dialing code. 01:09:26.760 --> 01:09:33.320 Once you've dialed the number, you'll be prompted to enter the meeting PIN, followed by the pound, hash, or hash key. 01:09:33.480 --> 01:09:38.280 The PIN is a numeric code given by the meeting organizer and is included in the invitation. 01:09:38.520 --> 01:09:44.600 Once you've entered the correct PIN, you'll be connected to the meeting and can participate in the audio portion. 01:09:44.840 --> 01:09:48.600 After joining the meeting, you will be able to hear the other participants. 01:09:48.760 --> 01:09:57.079 You can mute and unmute your microphone using the Mute Unmute button on your phone or by pressing the Mute Unmute option in the meeting's phone interface. 01:09:57.320 --> 01:10:02.920 Muting your phone helps eliminate background noise and ensures better audio quality during the meeting. 01:10:03.159 --> 01:10:06.920 While dialed in, you can listen and contribute to the conversation. 01:10:07.159 --> 01:10:14.600 However, you will only have access to the audio portion and will not be able to see video feeds or screen shares from other participants. 01:10:14.840 --> 01:10:23.239 By following these steps, you can easily dial into a Google Meet meeting and participate in the audio conversation even without an internet connection. 01:10:24.600 --> 01:10:32.840 Inviting users to a meeting allows you to share the meeting link and other relevant information with participants so they can join at the scheduled time. 01:10:33.079 --> 01:10:36.520 To begin, create or schedule a meeting in Google Meet. 01:10:36.600 --> 01:10:41.640 You can do this directly from Google Calendar or by using the Start a Meeting option in Google Meet. 01:10:41.800 --> 01:10:46.840 If you're creating the meeting in Google Calendar, click the plus button to create a new event. 01:10:47.079 --> 01:10:51.560 Then add the meeting details such as the title, date, time and description. 01:10:51.800 --> 01:10:56.520 Next, in the event creation window or meeting details, look for the Add Guests field. 01:10:56.760 --> 01:11:00.680 Enter the email addresses of the participants you want to invite to the meeting. 01:11:00.920 --> 01:11:05.880 You can also include a message to provide additional context or information about the meeting. 01:11:06.119 --> 01:11:12.440 If you're creating the meeting in Google Calendar, a Google Meet link will automatically be generated and added to the event. 01:11:12.680 --> 01:11:21.000 If you're using another method to create the meeting, be sure to manually include the Google Meet link in the invitation so participants can easily join. 01:11:21.239 --> 01:11:28.280 The Google Meet link can be found in the event details or meeting invitation, and participants can click on it to join the meeting directly. 01:11:28.520 --> 01:11:35.400 Once you've added all the necessary details and invited the participants, click on Save or Send to send the invitation. 01:11:35.720 --> 01:11:43.640 Google Calendar will automatically send email invitations to the participants, including the meeting details and the Google Meet link. 01:11:43.800 --> 01:11:50.280 Participants will receive email invitations and reminders for the meeting based on their notification settings in Google Calendar. 01:11:50.440 --> 01:12:01.079 If there are any changes or updates to the meeting, like a change of date, time or location, make sure to update the meeting details in Google Calendar and participants will be notified automatically. 01:12:01.320 --> 01:12:11.960 By following these steps, you can easily invite

users to a Google Meet meeting and ensure they have all the information they need to join the meeting at the scheduled time. 01:12:13.480 --> 01:12:18.920 To use Google Chat, now known as Google Hangouts Chat, is straightforward once you get the hang of it. 01:12:19.159 --> 01:12:22.280 First, you can access Google Chat in a few different ways. 01:12:22.440 --> 01:12:24.840 You can go to Google Chat directly in your browser. 01:12:25.079 --> 01:12:29.800 If you use Gmail, you can access Google Chat from the Gmail interface on the sidebar. 01:12:29.960 --> 01:12:36.199 If you prefer using your mobile device, you can download the Google Chat app from the Google Play Store or the Apple App Store. 01:12:36.440 --> 01:12:39.400 Next, sign in with your Google Account credentials. 01:12:39.560 --> 01:12:44.680 If you're already signed in to another Google service, you'll be automatically logged in to Google Chat. 01:12:44.920 --> 01:12:51.000 Once you're logged in, you'll see a home screen displaying your recent conversations and rooms, now called Spaces. 01:12:51.159 --> 01:12:54.680 The sidebar on the left offers quick access to several sections. 01:12:54.920 --> 01:13:05.640 You can create a new chat, view shortcuts for quick messages, access direct messages with individuals or groups, and explore spaces which are group conversations organized by topics or projects. 01:13:05.880 --> 01:13:12.760 When you want to start a conversation, you can either click on the plus icon or use the search bar to find the person you want to message. 01:13:13.000 --> 01:13:19.560 After selecting the contact, click Start Chat and type your message in the text box at the bottom of the screen. 01:13:19.800 --> 01:13:23.960 Once you're done, press Enter or click the blue arrow to send the message. 01:13:24.199 --> 01:13:33.800 If you want to create or join a space, click the New Chat button, then select Create Space to start a new one or Browse Spaces to find and join an existing one. 01:13:33.960 --> 01:13:39.159 When creating a space, you can add a name, description, and invite members to join. 01:13:39.320 --> 01:13:43.560 To manage your notifications, click on the Settings icon in the top right corner. 01:13:43.720 --> 01:13:48.199 From there, you can adjust your notification settings for messages and mentions. 01:13:48.360 --> 01:13:54.199 You can choose to receive notifications for all messages, only direct mentions, or turn them off entirely. 01:13:54.440 --> 01:13:59.800 Google Chat integrates well with other Google Workspace apps like Google Drive and Google Calendar. 01:13:59.960 --> 01:14:05.000 You can share files directly from Google Drive by clicking the plus icon next to the message box. 01:14:05.239 --> 01:14:09.400 Google Chat also offers advanced features like reactions and emojis. 01:14:09.640 --> 01:14:15.159 You can quickly react to messages using emojis or click the emoji icon to add one to your message. 01:14:15.320 --> 01:14:25.159 You can also use

rich text formatting like bold, italics, or underline to emphasize your messages, and for more control over text formatting, you can use markdown syntax. 01:14:25.320 --> 01:14:32.280 By following these steps, you'll be able to use Google Chat effectively for both personal and professional communication. 01:14:33.720 --> 01:14:44.600 Muting other users in Google Hangouts now Google Chat allows you to stop receiving notifications from specific individuals or conversations without completely blocking or removing them. 01:14:44.760 --> 01:14:48.600 On desktop web, open Google Hangouts in your web browser. 01:14:48.760 --> 01:14:53.159 You can also access it through Gmail by clicking on the Hangouts icon in the sidebar. 01:14:53.320 --> 01:14:56.920 Select the conversation with the person or group you want to mute. 01:14:57.159 --> 01:15:01.960 Then, right-click on the conversation and select Mute from the drop-down menu. 01:15:02.119 --> 01:15:08.760 You'll be asked to choose the duration for which you want to mute the conversation, such as one hour, eight hours, two days or more. 01:15:09.000 --> 01:15:13.880 On the mobile app, open the Google Hangouts app on your Android or iOS device. 01:15:14.039 --> 01:15:17.320 Tap on the conversation with the person or group you want to mute. 01:15:17.480 --> 01:15:25.079 Tap on the three vertical dots, more options, in the top right corner and select people and options or options depending on your device. 01:15:25.320 --> 01:15:28.600 Toggle the notifications switch to mute the conversation. 01:15:28.840 --> 01:15:37.560 If you want to unmute a conversation on desktop, follow the same steps as muting, but instead select Turn on Notifications or Unmute. 01:15:37.720 --> 01:15:44.119 On mobile, go to the Muted Conversation, follow the same steps as muting and toggle the notifications back on. 01:15:44.360 --> 01:15:54.360 By muting users or conversations, you can manage your notifications and reduce distractions while keeping the option to check the muted conversations at your convenience. 01:15:55.800 --> 01:16:03.880 Ejecting users from a Google Hangout, now part of Google Chat and Google Meet, involves removing participants from a chat or video call. 01:16:04.039 --> 01:16:07.560 In Google Chat, open Google Chat or access it through Gmail. 01:16:07.720 --> 01:16:11.400 Navigate to the chat room or conversation where you want to remove a user. 01:16:11.560 --> 01:16:16.280 Click on the room name at the top, then select Manage Members from the drop-down menu. 01:16:16.520 --> 01:16:25.000 Find the member you want to remove, click on the three-dot menu next to their name and select Remove from Space or a similar option to remove them. 01:16:25.239 --> 01:16:28.520 In Google Meet, go to Google Meet or join a meeting. 01:16:28.760 --> 01:16:33.640 Click on the People icon at the bottom right corner of the screen to open the People panel. 01:16:33.880 --> 01:16:35.720 Find the participant you want to remove. 01:16:35.880 --> 01:16:40.119 Click on the three-dot menu next to their name and select Remove from the call. 01:16:40.360 --> 01:16:45.400 Ejecting users can help manage disruptions and ensure the meeting or chat stays productive. 01:16:45.640 --> 01:16:50.840 Always ensure that this action is necessary and communicated appropriately when possible. 01:16:52.039 --> 01:16:54.840 Continuous improvement is better than delayed perfection. 01:16:55.000 --> 01:16:56.039 Mark Twain. 01:16:57.400 --> 01:17:03.960 This module will familiarize students with working in Docs, a web-based word processing application developed by Google. 01:17:04.199 --> 01:17:07.720 It allows users to create, edit, and collaborate on documents online. 01:17:07.960 --> 01:17:21.000 We'll cover settings up pages, inserting non-text elements, changing text attributes, formatting text blocks, using content management tools, inserting and editing tables, collaborating and sharing, and downloading. 01:17:22.360 --> 01:17:27.640 Customizing your Google Docs pages is easy and a great way to make your documents look professional. 01:17:27.880 --> 01:17:32.920 Let's walk through how to adjust the page size, orientation, and colour to fit your needs. 01:17:33.159 --> 01:17:36.840 To change the page size, start by opening your document. 01:17:37.079 --> 01:17:39.560 You can create a new one or edit an existing one. 01:17:39.720 --> 01:17:42.840 At the top menu, click File, then select Page Setup. 01:17:43.000 --> 01:17:46.280 In the dialog box that appears, find the paper size option. 01:17:46.440 --> 01:17:52.920 Click the drop-down menu and choose the size you want, like letter A4 or another option that works best for you. 01:17:53.159 --> 01:17:55.720 Next, let's adjust the page orientation. 01:17:55.880 --> 01:17:58.600 You'll use the same page setup dialog box. 01:17:58.760 --> 01:18:05.159 This time, look for the orientation section and select either portrait or landscape depending on what suits your document. 01:18:05.400 --> 01:18:09.880 Finally, to change the page color, open the page setup dialog box again. 01:18:10.039 --> 01:18:14.199 Look for the page color option and click the colour box to bring up a palette. 01:18:14.440 --> 01:18:21.320 From there, pick a color that works for you or use the custom colour tool if you have a specific shade in mind. 01:18:21.560 --> 01:18:24.680 When you're done, click OK to apply all the changes. 01:18:24.920 --> 01:18:25.720 And that's it. 01:18:25.960 --> 01:18:32.840 By tweaking the size, orientation, and colour of your pages, you can make your Google Docs look exactly the way you want. 01:18:34.280 --> 01:18:40.600 Headers and footers in Google Docs can add a professional touch to your document, and setting them up is simple. 01:18:40.840 --> 01:18:42.199 Let's start with footers. 01:18:42.360 --> 01:18:45.960 To add one, open your document and click Insert in the top menu. 01:18:46.119 --> 01:18:49.400 From there, select Headers and

Footers and choose Footer. 01:18:49.560 --> 01:18:56.840 A section will appear at the bottom of your page where you can type anything you need, like page numbers, footnotes, or copyright information. 01:18:57.000 --> 01:19:02.039 You can even format the text using the toolbar to adjust the font, size or alignment. 01:19:02.280 --> 01:19:04.760 Adding a header works much the same way. 01:19:04.920 --> 01:19:09.159 Click insert in the top menu, select headers and footers, and then choose header. 01:19:09.320 --> 01:19:15.320 A section will appear at the top of the page where you can add details like the document title, your name or the date. 01:19:15.480 --> 01:19:20.199 Just like with footers, the toolbar gives you options to format the text however you like. 01:19:20.440 --> 01:19:29.079 Now if you want a different header or footer on the first page of your document, click Options in the Header or Footer section and select Header Format or Footer Format. 01:19:29.320 --> 01:19:33.320 Check the box for different first page and you can customize it separately. 01:19:33.560 --> 01:19:38.119 If you need to include page numbers, go back to the insert menu and select page numbers. 01:19:38.280 --> 01:19:42.440 You'll be able to choose the position and format that works best for your document. 01:19:42.600 --> 01:19:48.440 You can also access additional settings like margins and layout by clicking options in the header or footer. 01:19:48.680 --> 01:19:57.079 With just a few steps, you can easily add and customize headers and footers to make your Google Docs documents look clean and professional. 01:19:58.360 --> 01:20:05.640 Adding a table of contents in Google Docs is a great way to organize your document and make it easier for readers to navigate. 01:20:05.800 --> 01:20:07.239 Here's how you can set it up. 01:20:07.480 --> 01:20:10.119 Start by opening your document in Google Docs. 01:20:10.280 --> 01:20:15.560 If you haven't already, format the sections you want to include in the table of contents using heading styles. 01:20:15.800 --> 01:20:20.840 For example, you can use heading 1 inch for main sections and heading 2 inches for subsections. 01:20:21.000 --> 01:20:26.840 To apply a heading style, simply highlight the text, then select the appropriate heading from the toolbar. 01:20:27.000 --> 01:20:31.079 Once your headings are formatted, decide where you want the table of contents to appear. 01:20:31.320 --> 01:20:38.119 Place your cursor in that spot, then click Insert in the top menu, hover over table of contents, and you'll see two options. 01:20:38.360 --> 01:20:45.400 A table with hyperlinks that readers can click to jump to specific sections, or a plain text version without links. 01:20:45.560 --> 01:20:47.960 Choose the format that works best for your document. 01:20:48.199 --> 01:20:51.880 The table of contents will generate automatically based on your headings. 01:20:52.119 --> 01:20:59.320 If you make changes to your document like adding

new sections or modifying existing headings, you can easily update the TOC. 01:20:59.480 --> 01:21:02.360 Just click on it, and a refresh icon will appear on the left. 01:21:02.520 --> 01:21:07.640 Click the icon to ensure your table of contents reflects the latest structure of your document. 01:21:07.880 --> 01:21:14.440 By following these steps, you will have a well-organized table of contents that makes your document more user-friendly. 01:21:16.039 --> 01:21:23.480 Inserting images into a Google Doc is a great way to enhance its visual appeal, clarify concepts, and provide additional context. 01:21:23.720 --> 01:21:29.640 There are three main ways to add images: using the toolbar, drag and drop, and copy and paste. 01:21:29.880 --> 01:21:36.280 To use the toolbar, start by opening your Google Doc and placing your cursor where the image should appear. 01:21:36.520 --> 01:21:39.880 Click on the insert menu at the top of the page and select Image. 01:21:40.039 --> 01:21:42.440 You'll then have several options to choose from. 01:21:42.600 --> 01:21:55.880 You can upload an image from your computer, search the web directly through Google Docs, access images stored in your Google Drive or Google Photos, paste a URL for an online image, or even capture a photo instantly with your device's camera. 01:21:56.119 --> 01:21:58.680 The drag and drop method is another quick option. 01:21:58.920 --> 01:22:03.159 Open your document and position your cursor where you want the image to be inserted. 01:22:03.320 --> 01:22:07.640 Locate the image file on your computer, then click and drag it directly into the document. 01:22:07.880 --> 01:22:12.119 Once you release the mouse button, the image will appear at the cursor's location. 01:22:12.360 --> 01:22:14.920 Finally, there's the copy and paste method. 01:22:15.079 --> 01:22:18.440 If the image is already open, right-click on it and select copy. 01:22:18.760 --> 01:22:23.800 Alternatively, use the shortcut Ctrl plus C on Windows or CMD plus C on Mac. 01:22:24.119 --> 01:22:30.600 Go to your Google Doc, click where you want the image to appear, and paste it using CtrlPlusV or CMD plus V. 01:22:30.760 --> 01:22:34.119 The image will be inserted at the exact location of your cursor. 01:22:34.360 --> 01:22:43.880 These simple methods make adding images to Google Docs quick and intuitive, allowing you to create visually engaging and professional documents with ease. 01:22:45.159 --> 01:22:51.159 Inserting tables into a Google Doc is a simple way to organize information and present it clearly. 01:22:51.400 --> 01:22:57.480 To insert a table, start by opening your document and placing your cursor where you want the table to appear. 01:22:57.720 --> 01:23:00.760 From the top menu, click Insert and hover over table. 01:23:01.000 --> 01:23:05.560 A grid will appear, allowing you to select the number of rows and columns you need. 01:23:05.800 --> 01:23:10.199 Drag your mouse over the grid and click to insert the table into

your document. 01:23:10.440 --> 01:23:14.039 Once the table is in place, you can customize it to fit your content. 01:23:14.280 --> 01:23:21.320 To add or remove rows and columns, right-click on a cell and select the appropriate option from the context menu. 01:23:21.480 --> 01:23:26.520 If you need to merge cells, highlight the ones you want to combine, right-click and choose Merge Cells. 01:23:26.680 --> 01:23:30.520 This can be helpful for creating headers or organizing information. 01:23:30.760 --> 01:23:36.199 For adjusting cell sizes, click and drag the borders of rows or columns to resize them. 01:23:36.440 --> 01:23:41.000 To ensure even spacing, right-click and select distribute rows or distribute columns. 01:23:41.239 --> 01:23:50.840 If you want to format text within the table, simply highlight the text in a cell and use the toolbar to apply bold italics, change the font size or adjust alignment. 01:23:51.079 --> 01:23:55.320 For further customization, right-click on the table and select table properties. 01:23:55.480 --> 01:24:05.400 This menu allows you to adjust borders, change the cell background colour, modify vertical alignment, and set specific dimensions for columns, rows, and padding. 01:24:05.640 --> 01:24:13.640 These tools make it easy to create and format tables in Google Docs, ensuring your information is displayed clearly and professionally. 01:24:15.159 --> 01:24:19.880 Creating hyperlinks in Google Docs is straightforward and can be done in several ways. 01:24:20.119 --> 01:24:23.560 Here's how you can add, edit or remove links in your document. 01:24:23.800 --> 01:24:28.760 To add a hyperlink using the toolbar, start by highlighting the text you want to link. 01:24:28.920 --> 01:24:31.000 Then click the link icon in the toolbar. 01:24:31.159 --> 01:24:32.520 It looks like a chain link. 01:24:32.760 --> 01:24:37.800 Alternatively, you can use the shortcut CtrlPlusK on Windows or CMD plus K on Mac. 01:24:38.199 --> 01:24:45.239 In the dialogue box that appears, type or paste the URL in the link field, and the hyperlink will be applied to the selected text. 01:24:45.480 --> 01:24:48.840 Another way to insert a link is by using the right-click menu. 01:24:49.000 --> 01:24:54.039 Highlight the text you want to link or place the cursor where you want the hyperlink to appear. 01:24:54.280 --> 01:24:56.600 Right-click and select link from the menu. 01:24:56.840 --> 01:25:00.520 A dialogue box will open, allowing you to enter or paste the URL. 01:25:00.680 --> 01:25:03.560 Click Apply and the hyperlink will be added. 01:25:03.800 --> 01:25:08.600 You can also create a hyperlink by simply typing the URL directly into the document. 01:25:08.760 --> 01:25:19.400 Be sure to include http/slash or https slash slash at the beginning, and Google Docs will automatically convert it into a clickable link. 01:25:19.640 --> 01:25:23.480 To edit or remove an existing link, click on the link to text. 01:25:23.640 --> 01:25:28.520 A small menu will appear with options to update the URL or remove the hyperlink altogether. 01:25:28.760 --> 01:25:35.320 These methods allow you to easily incorporate hyperlinks into your Google Docs, making your documents more interactive and functional. 01:25:35.640 --> 01:25:36.600 408. 01:25:38.199 --> 01:25:47.960 Inserting in-document links, also known as bookmarks or internal links, in Google Docs allows you to navigate to different parts of the same document seamlessly. 01:25:48.119 --> 01:25:53.720 This is especially useful for creating tables of contents, cross-references, or navigating long documents. 01:25:53.880 --> 01:25:55.960 Here's how to use them effectively. 01:25:56.600 --> 01:26:01.800 Creating bookmarks, start by selecting the destination text, which is where the link will point. 01:26:02.039 --> 01:26:04.440 Navigate to this location in your document. 01:26:04.680 --> 01:26:09.640 Then, click on the insert menu at the top of the screen and select bookmark from the drop-down. 01:26:09.960 --> 01:26:15.800 A small blue bookmark icon will appear next to the text, indicating that a bookmark has been created. 01:26:16.520 --> 01:26:18.199 Linking to a bookmark. 01:26:18.440 --> 01:26:22.840 To create a link that jumps to the bookmark, highlight the text you want to use as the link. 01:26:23.079 --> 01:26:30.520 Click the Insert Link button in the toolbar or use the keyboard, shortcut Cuttrol plus K on Windows or CMD plus K on Mac. 01:26:30.840 --> 01:26:38.280 In the dialog box that appears, locate the section titled Bookmarks, select the bookmark you created and click Apply. 01:26:39.079 --> 01:26:47.000 Using headings for in-document links, if your document is organized using headings, you can link directly to these without creating bookmarks. 01:26:47.159 --> 01:26:49.480 Highlight the text you want to use as the link. 01:26:49.720 --> 01:26:54.680 Click the Insert Link button or use the Ctrl Plus K or CMD plus K shortcut. 01:26:55.000 --> 01:26:58.280 In the dialog box, you'll see a list of headings under headings. 01:26:58.520 --> 01:27:01.320 Select the desired heading and click Apply. 01:27:02.039 --> 01:27:04.440 Editing or removing in document links. 01:27:04.680 --> 01:27:08.840 To update or delete an in-document link, click on the link to text. 01:27:09.079 --> 01:27:11.800 A small menu will appear above or below the link. 01:27:11.960 --> 01:27:15.320 To edit, change the link in the dialog box and click Apply. 01:27:15.480 --> 01:27:18.840 To remove the link, click Remove or the Trash icon. 01:27:19.000 --> 01:27:26.680 With these steps, you can easily create and manage in document links, making your Google Docs more dynamic and user-friendly. 01:27:27.800 --> 01:27:34.039 Changing the font in Google Docs is a quick and easy way to improve the appearance and readability of your document. 01:27:34.199 --> 01:27:41.000 Here's how you can adjust font settings for selected text, the entire document, or even customize your

default font. 01:27:41.640 --> 01:27:43.560 Changing the font for selected text. 01:27:43.720 --> 01:27:48.520 To start, highlight the text you want to change by clicking and dragging your cursor over it. 01:27:48.760 --> 01:27:56.760 In the toolbar at the top of the page, click on the font drop down menu, which displays the current font name, like Arial or Times New Roman. 01:27:56.920 --> 01:27:59.720 Scroll through the list of fonts and select the one you want. 01:27:59.880 --> 01:28:03.320 The selected text will update to the new font instantly. 01:28:03.800 --> 01:28:06.199 Changing the font for the entire document. 01:28:06.360 --> 01:28:14.280 If you want to change the font for the entire document, Press Catrol plus A on Windows or CMD plus A on Mac to select all the text. 01:28:14.440 --> 01:28:17.960 Then open the font drop-down menu in the toolbar and choose a new font. 01:28:18.119 --> 01:28:21.320 The font change will apply to all the text in the document. 01:28:21.960 --> 01:28:29.159 Adding new fonts, to access additional fonts, open the font drop-down menu and click on more fonts at the top of the list. 01:28:29.400 --> 01:28:33.640 In the fonts dialog box, browse or search for fonts you'd like to add. 01:28:33.800 --> 01:28:38.199 Click on the fonts you want and they'll appear on the right side under My Fonts. 01:28:38.360 --> 01:28:40.680 Once you've made your selections, click OK. 01:28:40.840 --> 01:28:45.239 These fonts will now be available in your font drop-down menu for future use. 01:28:46.039 --> 01:28:48.440 Customizing default font settings. 01:28:48.680 --> 01:28:54.360 If you want to use a specific font as your default, start by formatting your text with the desired font. 01:28:54.600 --> 01:28:59.400 Next, click on the format menu at the top of the page and hover over Paragraph Styles. 01:28:59.560 --> 01:29:06.280 Choose Normal Text or another style like title or heading one and select update normal text to match. 01:29:06.440 --> 01:29:15.239 To make this the default for all future documents, go back to the Paragraph Styles menu, hover over options and select Save as My Default Styles. 01:29:15.400 --> 01:29:23.800 By following these steps, you can easily change and customize fonts in Google Docs, ensuring your documents look polished and professional. 01:29:25.079 --> 01:29:32.440 Changing the font size in Google Docs is an effective way to improve readability and emphasize important sections of your document. 01:29:32.680 --> 01:29:39.480 Here's how to adjust font sizes for specific text, the entire document, or even customize your default settings. 01:29:39.800 --> 01:29:44.199 To change the size of specific text, begin by highlighting it with your cursor. 01:29:44.440 --> 01:29:51.400 In the toolbar at the top, locate the font size drop-down menu, which displays the current size such as 11 or 12. 01:29:51.560 --> 01:29:56.039 Click the drop-down to see a list of predefined font sizes and select the one you want. 01:29:56.280 --> 01:29:59.880 The highlighted text will instantly update to reflect the new size. 01:30:00.119 --> 01:30:08.680 If you want to adjust the font size for the entire document, use Cuttr plus A on Windows or CMD plus A on Mac to select all the text. 01:30:08.840 --> 01:30:13.800 Once everything is highlighted, open the font size drop-down menu and choose your desired size. 01:30:14.039 --> 01:30:17.079 The entire document will change to match your selection. 01:30:17.320 --> 01:30:20.600 For a custom font size, highlight the text you want to modify. 01:30:20.840 --> 01:30:29.159 Open the font size drop-down menu and instead of selecting a predefined size, type a specific value such as 13 or 15 directly into the box. 01:30:29.400 --> 01:30:33.000 Press Enter and the custom size will be applied to the selected text. 01:30:33.239 --> 01:30:36.920 To make a specific font, size the default for future documents. 01:30:37.079 --> 01:30:39.880 Start by formatting your text with the desired size. 01:30:40.119 --> 01:30:44.600 Click the format menu at the top of the page and hover over paragraph styles. 01:30:44.760 --> 01:30:51.720 Select Normal Text or another style like title or heading one, then choose update normal text to match. 01:30:51.960 --> 01:30:59.720 To save this setting as the default, go back to the Paragraph Styles menu, hover over options, and select Save as My Default Styles. 01:30:59.960 --> 01:31:08.360 By following these steps, you can easily control font sizes in Google Docs, creating documents that are well structured, readable, and visually appealing. 01:31:09.560 --> 01:31:16.600 In Google Docs, text and highlight colour options allow you to personalize your document and make specific elements stand out. 01:31:16.840 --> 01:31:19.000 Here's how to use these features effectively. 01:31:19.239 --> 01:31:23.800 To change the text colour, start by highlighting the text you want to modify. 01:31:23.960 --> 01:31:26.119 Look for the text colour button in the toolbar. 01:31:26.280 --> 01:31:29.480 It appears as a capital A with a colour bar beneath it. 01:31:29.720 --> 01:31:32.039 Click this button to open a colour palette. 01:31:32.280 --> 01:31:37.400 From the palette, you can choose a standard colour, select a custom color, or create your own. 01:31:37.640 --> 01:31:43.320 Once you've made your choice, click on the colour and the highlighted text will immediately update to reflect it. 01:31:43.560 --> 01:31:48.280 For changing the highlight colour, first highlight the text you want to adjust. 01:31:48.440 --> 01:31:53.239 Then, locate the highlight color button in the toolbar, which looks like a highlighter pen. 01:31:53.480 --> 01:31:55.560 Click the button to access a color palette. 01:31:55.720 --> 01:31:59.720 Similar to text color, you can choose from standard or custom options. 01:31:59.960 --> 01:32:05.320 Select your desired highlight color and it will be applied as a background to the selected text.

01:32:05.560 --> 01:32:14.199 By using these tools, you can enhance the visual appeal of your Google Docs, emphasizing key points and adding a professional touch to your content. 01:32:15.640 --> 01:32:23.640 In Google Docs, bold, italic and underline options provide versatile ways to emphasize text and enhance the readability of your document. 01:32:23.960 --> 01:32:30.440 Bold text adds thickness and prominence to your words, making it ideal for highlighting key points or headings. 01:32:30.600 --> 01:32:34.360 To apply bold formatting, highlight the text you want to emphasize. 01:32:34.520 --> 01:32:40.520 Then click the B button in the toolbar or use the shortcut Cuttrus B on Windows or CMD plus B on Mac. 01:32:40.840 --> 01:32:43.480 The selected text will immediately appear bold. 01:32:43.720 --> 01:32:48.680 Italic text slants slightly to the right, offering a softer emphasis compared to bold. 01:32:48.840 --> 01:32:52.360 It's commonly used for titles, foreign words, or specific terms. 01:32:52.520 --> 01:33:03.000 To italicize text, highlight the desired section, then click the I button in the toolbar or use the shortcut Cuttr plus 1 on Windows or CMD plus I on Mac. 01:33:03.320 --> 01:33:05.159 The text will appear italicized. 01:33:05.400 --> 01:33:11.000 Underlining adds a line beneath your text which can emphasize specific words or indicate hyperlinks. 01:33:11.239 --> 01:33:14.119 To underline text, start by highlighting it. 01:33:14.280 --> 01:33:20.520 Then click the U button in the toolbar or use the shortcut Ctrl plus U on Windows or CMD plus U on Mac. 01:33:20.840 --> 01:33:23.079 The underlining will apply instantly. 01:33:23.320 --> 01:33:32.360 These formatting tools allow you to create visually appealing documents that emphasize important content while maintaining a professional structure. 01:33:33.640 --> 01:33:40.119 In Google Docs, paragraph styles are predefined formats that help keep your document polished and consistent. 01:33:40.360 --> 01:33:46.760 These styles, like headings, subheadings, and normal text, allow you to structure content effectively. 01:33:47.000 --> 01:33:51.560 To apply a style, begin by highlighting the paragraph or text you want to format. 01:33:51.800 --> 01:33:56.520 Next, locate the styles drop-down menu in the toolbar at the top of the page. 01:33:56.760 --> 01:33:59.720 By default, this menu displays normal text. 01:33:59.880 --> 01:34:05.480 Click on it to view a list of styles such as heading 1, heading 2, title, or subtitle. 01:34:05.720 --> 01:34:12.520 Select the style that fits your content, and the highlighted text will automatically update to match the chosen format. 01:34:12.760 --> 01:34:22.280 Using paragraph styles ensures your document maintains a cohesive and professional appearance, making it both visually appealing and easy to navigate. 01:34:23.560 --> 01:34:36.600 In Google Docs, alignment controls how text is positioned within your document, offering options to align text

to the left, center it, align it to the right, or justify it for even distribution across the page. 01:34:36.840 --> 01:34:40.680 These alignment settings contribute to a clean, professional layout. 01:34:40.920 --> 01:34:45.640 To adjust the alignment, start by highlighting the text or paragraph you want to modify. 01:34:45.880 --> 01:34:52.920 Next, locate the alignment buttons in the toolbar, where each icon visually represents a specific alignment style. 01:34:53.079 --> 01:34:57.800 Selecting the left alignment button positions the text against the left margin. 01:34:57.960 --> 01:35:05.640 Choosing the center alignment button places the text in the middle of the page while the right alignment button moves the text to the right margin. 01:35:05.800 --> 01:35:12.920 The Justify button ensures the text is evenly distributed between both margins, creating a neat block-like appearance. 01:35:13.159 --> 01:35:20.199 Once you've decided on the alignment style, click the corresponding button, and the text will instantly adjust to match your selection. 01:35:20.360 --> 01:35:26.440 Using these alignment options effectively ensures your document is both readable and visually appealing. 01:35:27.720 --> 01:35:38.360 In Google Docs, line and paragraph spacing options allow you to control the space between lines of text and paragraphs, enhancing readability and the overall appearance of your document. 01:35:38.600 --> 01:35:42.920 Line spacing refers to the space between each line of text within a paragraph. 01:35:43.159 --> 01:35:47.880 To adjust it, highlight the text you want to modify or place your cursor within the paragraph. 01:35:48.039 --> 01:35:54.600 Click the line spacing button in the toolbar, represented by three horizontal lines with arrows pointing up and down. 01:35:54.760 --> 01:36:07.000 From the drop-down menu, choose a spacing option such as single for minimal space, 1.15 for slightly more space, 1.5 for 1.5 times the single spacing, or double for twice the single spacing. 01:36:07.159 --> 01:36:12.199 If these options don't meet your needs, select custom spacing to specify an exact value. 01:36:12.440 --> 01:36:18.680 Paragraph spacing adjusts the space before and after paragraphs, helping to distinguish different sections of text. 01:36:18.840 --> 01:36:24.039 To modify paragraph spacing, highlight the relevant text or place your cursor within the paragraph. 01:36:24.280 --> 01:36:28.680 Click the line spacing button and select custom spacing from the drop-down menu. 01:36:28.840 --> 01:36:35.560 In the dialog box, enter specific values for line spacing as well as for the space before and after paragraphs. 01:36:35.720 --> 01:36:40.039 Once you've entered your desired values, click Apply to implement the changes. 01:36:40.280 --> 01:36:49.640 By effectively managing line and paragraph spacing, you can create documents that are not only visually appealing, but also easier to read and navigate. 01:36:51.000 --> 01:37:00.520 In Google

Docs, columns are a versatile formatting tool that can organize your document into vertical sections, much like the layout of newspapers or magazines. 01:37:00.680 --> 01:37:06.039 This feature not only enhances readability but also adds a professional touch to your document. 01:37:06.199 --> 01:37:08.440 To add columns, open your Google Doc. 01:37:08.600 --> 01:37:12.680 If you want to apply columns to specific text, highlight the relevant section. 01:37:12.920 --> 01:37:17.560 If you'd like the column layout to apply to the entire document, no need to highlight anything. 01:37:17.720 --> 01:37:21.079 Navigate to the format menu in the toolbar and select columns. 01:37:21.239 --> 01:37:24.520 You'll see preset options for one, two, or three columns. 01:37:24.760 --> 01:37:28.440 Choose your desired layout and the changes will take effect immediately. 01:37:28.680 --> 01:37:34.440 For additional customization, return to the format menu, select columns and choose more options. 01:37:34.680 --> 01:37:43.720 In the customization menu, you can define the exact number of columns, adjust the spacing between them, and add a vertical line between columns for clearer separation. 01:37:43.960 --> 01:37:48.119 Once you've made your selections, click Apply to save the changes. 01:37:48.360 --> 01:37:56.520 Using columns effectively in Google Docs allows you to design clean, visually appealing documents tailored to your content's specific needs. 01:37:57.880 --> 01:38:04.360 In Google Docs, numbering and bullets are essential tools for creating organized and easy-to-read lists. 01:38:04.600 --> 01:38:11.640 Numbered lists are ideal for presenting items in a specific sequence, while bulleted lists work well for unordered information. 01:38:11.880 --> 01:38:19.880 To create a numbered list, start by highlighting the text you want to format or placing your cursor where you'd like the list to begin. 01:38:20.119 --> 01:38:26.119 Click the numbered list button in the toolbar represented by a series of numbers, 1, 2, 3. 01:38:26.360 --> 01:38:30.840 If you're starting a new list, simply type your first item and press enter. 01:38:31.000 --> 01:38:37.159 A new numbered line will appear automatically for each subsequent entry, maintaining the correct sequence. 01:38:37.400 --> 01:38:40.039 For a bulleted list, the process is similar. 01:38:40.280 --> 01:38:44.600 Highlight the relevant text or position your cursor where you want the list to start. 01:38:44.760 --> 01:38:49.159 Click the bulleted list button in the toolbar symbolized by dots or bullet points. 01:38:49.400 --> 01:38:53.640 Begin typing, and each new line will automatically be formatted with a bullet point. 01:38:53.800 --> 01:39:02.039 By incorporating numbered and bulleted lists, you can make your document more organized, visually appealing, and easier for readers to follow. 01:39:03.079 --> 01:39:10.920 Using content management tools like spelling and grammar checkers in Google Docs helps ensure that

your documents are polished and error-free. 01:39:11.079 --> 01:39:20.280 Google Docs automatically checks for spelling and grammar issues as you type, underlining potential mistakes with red for spelling errors and blue for grammar issues. 01:39:20.520 --> 01:39:24.760 This real-time detection allows you to address errors as they arise. 01:39:25.000 --> 01:39:33.480 To manually access the spelling and grammar tool, click on Tools in the top menu, then select Spelling and Grammar, followed by Spelling and Grammar Check. 01:39:33.640 --> 01:39:38.440 A panel will appear on the right side of the screen displaying the first detected issue. 01:39:38.600 --> 01:39:42.199 You can review each suggestion and choose whether to accept or ignore it. 01:39:42.360 --> 01:39:46.199 Use the arrows in the panel to navigate through multiple suggestions. 01:39:46.440 --> 01:39:52.360 If you need to customize your language and settings, go to File, then Language and select your preferred language. 01:39:52.600 --> 01:39:56.440 Google Docs will use this language setting for spelling and grammar checks. 01:39:56.680 --> 01:40:03.320 If a correctly spelled word, such as a brand name or technical term, is flagged, you can add it to your personal dictionary. 01:40:03.560 --> 01:40:09.079 Right-click on the underlined word and select Add to Personal Dictionary to avoid future flags. 01:40:09.320 --> 01:40:12.039 For quick access, use keyboard shortcuts. 01:40:12.199 --> 01:40:20.119 Press Cuttr plus Alt plus X on Windows or Command plus Option plus X on Mac to open the spelling and grammar tool. 01:40:20.280 --> 01:40:24.280 These tools help maintain the quality and professionalism of your document. 01:40:25.720 --> 01:40:37.079 In Google Docs, the personal dictionary allows you to customize spelling and grammar suggestions by adding words that are unique to your writing, such as brand names, technical terms or proper nouns. 01:40:37.400 --> 01:40:42.360 This feature helps prevent unnecessary corrections and ensures smoother editing. 01:40:42.600 --> 01:40:51.400 To add words to your personal dictionary while editing a document, start by looking for any word underlined in red, which indicates it isn't recognized by Google Docs. 01:40:51.560 --> 01:40:57.720 If you know the word is correct, right-click on it and select Add to Personal Dictionary from the Context menu. 01:40:57.880 --> 01:41:01.159 This will ensure the word isn't flagged as a mistake in the future. 01:41:01.400 --> 01:41:04.600 You can also access and manage your personal dictionary directly. 01:41:04.760 --> 01:41:10.760 Go to the Tools menu at the top of the page, select Spelling and Grammar, and then choose Personal Dictionary. 01:41:11.000 --> 01:41:15.480 In the dialog box that appears, type the word you want to add and click Add. 01:41:15.640 --> 01:41:18.840 You can also review and delete words from your list as needed. 01:41:19.000 --> 01:41:32.119 Using the Personal Dictionary in Google Docs allows you to tailor the spelling and grammar tools to your specific needs, making it especially useful for professionals, students, and anyone who frequently uses unique terminology. 01:41:32.360 --> 01:41:36.920 This customization improves both efficiency and accuracy in your writing. 01:41:38.199 --> 01:41:46.199 Creating and managing tables in Google Docs is a simple way to organize data, present information clearly, and improve your documents layout. 01:41:46.440 --> 01:41:50.280 To create a table, place your cursor where you want the table to appear. 01:41:50.440 --> 01:41:54.520 Then, go to the insert menu at the top of the page and hover over table. 01:41:54.680 --> 01:42:00.199 A grid will appear, allowing you to choose the number of rows and columns by dragging your mouse over it. 01:42:00.440 --> 01:42:04.360 Once you've made your selection, click to insert the table into your document. 01:42:05.159 --> 01:42:07.079 Customising your table is easy. 01:42:07.320 --> 01:42:11.320 To resize cells, click and drag the edges of cells, rows or columns. 01:42:11.480 --> 01:42:21.000 If you need to add rows or columns, right-click on a cell, then choose Insert Row Above, Insert Row Below, Insert Column Left, or Insert Column Right from the menu. 01:42:21.159 --> 01:42:27.079 To delete rows or columns, right-click on the one you want to remove and select Delete Row or Delete Column. 01:42:27.239 --> 01:42:32.280 If you want to merge multiple cells, highlight them, right-click and select Merge Cells. 01:42:32.760 --> 01:42:39.400 If you need to delete an entire table, click anywhere inside the table to select it, then right-click and choose Delete Table. 01:42:39.560 --> 01:42:46.520 To delete specific rows or columns instead, right-click on the row or column and select the corresponding delete option. 01:42:46.760 --> 01:42:54.360 These tools make it easy to create and manage tables that enhance the organization and presentation of your document. 01:42:55.960 --> 01:43:04.119 Creating and managing tables in Google Docs is a versatile way to organize data, present information clearly, and enhance your document layout. 01:43:04.280 --> 01:43:07.400 Here's how to effectively customize and adjust tables. 01:43:07.640 --> 01:43:13.800 To access table properties, right-click anywhere inside the table and select table properties from the context menu. 01:43:13.960 --> 01:43:18.199 This opens the table properties sidebar where you can make various adjustments. 01:43:18.440 --> 01:43:26.840 In the table border section, you can customize the border colour, adjust the thickness, and select a style such as solid, dashed or dotted. 01:43:27.000 --> 01:43:34.039 To enhance specific sections, you can change the cell background colour, making rows, columns, or individual cells stand out. 01:43:34.280 --> 01:43:41.159 For text alignment within cells, use cell vertical alignment to position text at the top, middle or bottom. 01:43:41.400 --> 01:43:50.600 To adjust

cell dimensions, modify cell padding to create space between content and borders, set a minimum row height, or define fixed column widths. 01:43:50.840 --> 01:44:00.119 For overall table alignment, you can position the entire table to the left, centre or right of the page and use table indentation to offset it from the margin. 01:44:00.360 --> 01:44:07.880 You can also ensure a consistent layout by evenly distributing rows and columns using the Distribute Rows Columns Evenly option. 01:44:08.119 --> 01:44:12.840 For better readability, apply alternating row colours under alternate row colours. 01:44:13.079 --> 01:44:19.800 To manage or modify your table structure, right-click to delete the entire table or select specific rows or columns for deletion. 01:44:20.039 --> 01:44:24.440 To merge cells, select adjacent cells, right-click and choose merge cells. 01:44:24.600 --> 01:44:29.960 If needed, split merged cells back into individual ones using the split cells option. 01:44:30.199 --> 01:44:39.560 For manual adjustments, click and drag the table borders to resize rows and columns or reposition the entire table by dragging it to a new location. 01:44:39.800 --> 01:44:49.640 These tools give you full control over table customization in Google Docs, enabling you to create professional, well-structured layouts tailored to your needs. 01:44:51.079 --> 01:45:01.079 Comments in a shared Google Doc are an essential tool for collaboration, enabling users to provide feedback, ask questions, and discuss content directly within the document. 01:45:01.239 --> 01:45:03.079 Here's how to use them effectively. 01:45:03.320 --> 01:45:07.239 To add a comment, highlight the text or area you want to address. 01:45:07.480 --> 01:45:10.600 A small comment icon will appear on the right side of the document. 01:45:10.760 --> 01:45:15.079 Click on it or right-click the highlighted text and select comment from the menu. 01:45:15.320 --> 01:45:20.440 Type your feedback, question or note into the comment box, then click Comment to Save It. 01:45:20.680 --> 01:45:26.360 When replying to comments, click on an existing comment thread visible in a box on the right side of the document. 01:45:26.600 --> 01:45:33.159 Type your response in the provided box and click Reply to save it, keeping the conversation organized within the thread. 01:45:33.400 --> 01:45:39.079 To resolve comments, click the Resolve button at the top right of the comment once the issue has been addressed. 01:45:39.320 --> 01:45:49.720 Resolved comments will no longer appear in the Active View but can be accessed by clicking the comment history icon, a speech bubble with three lines, at the top right of the document. 01:45:49.880 --> 01:45:52.600 If necessary, you can reopen resolved comments. 01:45:52.760 --> 01:45:59.960 Google Docs also sends email notifications for comments by default, especially when you're mentioned or new comments are added to a document. 01:46:00.119 --> 01:46:06.760 You can manage these notifications by clicking the comments icon at the top right and adjusting your preferences using the bell icon. 01:46:07.000 --> 01:46:14.280 Options include receiving notifications for all comments, only those that mention you, or turning notifications off entirely. 01:46:14.520 --> 01:46:19.800 To edit or delete a comment, click the three vertical dots in the upper right corner of your comment. 01:46:20.039 --> 01:46:24.440 Select edit to modify the text or delete to remove the comment entirely. 01:46:24.680 --> 01:46:35.320 By effectively utilizing comments, you can enhance collaboration and communication in shared Google Docs, ensuring efficient teamwork and clear exchanges of ideas. 01:46:36.680 --> 01:46:41.960 Editing a shared document in Google Docs makes real-time collaboration seamless and efficient. 01:46:42.199 --> 01:46:45.000 Here's how you can make the most of the editing features. 01:46:45.239 --> 01:46:48.440 To make edits, start by choosing the appropriate mode. 01:46:48.680 --> 01:46:53.960 In editing mode, click anywhere in the document to type, delete, or format text directly. 01:46:54.199 --> 01:47:02.520 If you're in suggesting mode, your changes will appear in green with a comment box on the side, allowing collaborators to review and discuss your suggestions. 01:47:02.760 --> 01:47:11.320 You can also format text by adjusting the font style, size or colour and applying effects like bold, italic or underline using the toolbar. 01:47:11.560 --> 01:47:17.720 To add visual or interactive elements such as images, links, tables or charts, use the Insert menu. 01:47:17.880 --> 01:47:23.480 When multiple collaborators edit simultaneously, Google Docs usually merges changes smoothly. 01:47:23.720 --> 01:47:31.720 If conflicting edits occur in the same section, you may be prompted to choose which change to keep, ensuring clarity and consensus. 01:47:31.960 --> 01:47:36.600 For offline editing, enable the Make Available offline option under the File menu. 01:47:36.760 --> 01:47:39.880 This allows you to work on the document without an internet connection. 01:47:40.119 --> 01:47:44.680 Once you're back online, your changes will sync automatically with the shared version. 01:47:44.920 --> 01:47:50.039 To finalise edits in suggesting mode, review the suggestions made by collaborators. 01:47:50.280 --> 01:47:54.360 You can accept or reject them by clicking the check mark or X in the comment box. 01:47:54.600 --> 01:48:00.920 Resolved comments or issues can be marked as such, keeping the document organized and ready for finalization. 01:48:01.159 --> 01:48:09.000 By mastering these features, you can collaborate effectively on shared Google Docs, ensuring smooth teamwork and a polished final document. 01:48:10.600 --> 01:48:19.159 Suggesting mode in Google Docs is a feature that allows collaborators to propose edits or changes to a document without altering the original content. 01:48:19.320 --> 01:48:26.119 This is particularly

useful in collaborative environments where changes need to be reviewed and approved before being finalized. 01:48:26.440 --> 01:48:26.920 1. 01:48:27.159 --> 01:48:28.840 Enabling suggestion mode. 01:48:29.079 --> 01:48:31.239 1.1 Switch to suggesting mode. 01:48:31.320 --> 01:48:38.440 To enter suggesting mode, click on the pencil icon in the top right corner of the document and select suggesting from the drop-down menu. 01:48:38.600 --> 01:48:42.680 In suggesting mode, the pencil icon will change to a green pen icon. 01:48:42.920 --> 01:48:45.320 1.2 automatic in comments mode. 01:48:45.480 --> 01:48:53.159 If you are only allowed to comment on a document and not edit it directly, your changes will automatically be made as suggestions. 01:48:53.400 --> 01:48:53.880 2. 01:48:54.119 --> 01:48:55.400 Making suggestions. 01:48:55.640 --> 01:48:56.280 2.1. 01:48:56.600 --> 01:48:57.720 Type your suggestion. 01:48:57.880 --> 01:49:04.760 When you type, delete or format text in suggesting mode, your changes will appear as suggestions rather than permanent edits. 01:49:04.920 --> 01:49:09.960 The suggested changes are highlighted in green or another color, depending on your settings. 01:49:10.280 --> 01:49:12.360 2.2 formatting suggestions. 01:49:12.600 --> 01:49:19.640 You can also suggest formatting changes such as bolding text, changing font size, or altering paragraph alignment. 01:49:19.880 --> 01:49:23.000 These changes will appear as suggestions in the document. 01:49:23.239 --> 01:49:23.800 3. 01:49:24.039 --> 01:49:25.960 Viewing and Managing Suggestions. 01:49:26.199 --> 01:49:28.440 3.1 Inline suggestions. 01:49:28.600 --> 01:49:32.680 Each suggestion will be marked with a comment box in the right margin of the document. 01:49:32.920 --> 01:49:37.079 The original text will be crossed out and your suggested text will appear next to it. 01:49:37.320 --> 01:49:47.400 3.2 Comments Suggestions automatically generate a comment box on the right side of the document where you or other collaborators can discuss the proposed change. 01:49:47.640 --> 01:49:52.119 This helps keep the context clear and allows for easy communication about the suggestion. 01:49:52.360 --> 01:49:52.920 4. 01:49:53.159 --> 01:49:55.239 Accepting or rejecting suggestions. 01:49:55.480 --> 01:49:57.400 4.1 Review Suggestions. 01:49:57.640 --> 01:50:01.239 Any collaborator with editing permissions can review suggestions. 01:50:01.480 --> 01:50:05.720 When you click on a suggestion, you'll see options to accept or reject it. 01:50:06.119 --> 01:50:07.880 4.2 Accept a suggestion. 01:50:08.920 --> 01:50:10.520 Checkmark to accept the suggestion. 01:50:10.760 --> 01:50:14.280 The suggested changes will replace the original content in the document. 01:50:14.520 --> 01:50:15.480 4.3. 01:50:15.640 --> 01:50:16.840 Reject a suggestion. 01:50:17.000 --> 01:50:19.320 Click the X to reject the suggestion. 01:50:19.560 --> 01:50:23.239 The original content will remain unchanged and the suggestion will be removed. 01:50:23.480 --> 01:50:33.640 By using suggesting mode, you can ensure that all changes are carefully reviewed and approved, maintaining the integrity of the document while still allowing for collaborative input. 01:50:34.840 --> 01:50:43.960 Revision history in Google Docs, also known as version history, is a powerful feature that allows you to track and review all changes made to a document over time. 01:50:44.199 --> 01:50:49.239 This tool is especially useful in collaborative settings where multiple people contribute edits. 01:50:49.480 --> 01:50:52.920 To access revision history, open the document you want to review. 01:50:53.079 --> 01:50:58.039 Click on File in the top menu, then select version history and choose C version history. 01:50:58.440 --> 01:51:07.400 For a quicker method, use the keyboard shortcut Ketrol plus Alt plus Shift plus H on Windows or CMD plus Option plus Shift Plus H on Mac. 01:51:07.720 --> 01:51:12.520 Once opened, the version history interface displays a panel on the right side of the screen. 01:51:12.760 --> 01:51:19.960 This panel lists all saved versions of the document, complete with timestamps and the names of the collaborators who made the changes. 01:51:20.199 --> 01:51:28.760 Each collaborator is assigned a unique color and their changes are highlighted accordingly, making it easy to identify who made specific edits. 01:51:29.000 --> 01:51:32.520 If you need to save or share a specific version, you have options. 01:51:32.760 --> 01:51:39.640 To download a version, go to File, then Download and select your preferred format, such as Microsoft Word or PDF. 01:51:39.880 --> 01:51:45.079 To share a version, copy the URL from your browser's address bar while viewing that version. 01:51:45.320 --> 01:51:48.760 While version history is comprehensive, it has some limitations. 01:51:49.000 --> 01:51:54.840 Older changes may be grouped or condensed in very long documents or after significant time has passed. 01:51:55.079 --> 01:52:02.440 Additionally, deleting a document will erase its version history, so exercise caution if you need to preserve a record of changes. 01:52:02.680 --> 01:52:12.600 By effectively utilizing version history, you can keep track of edits, collaborate seamlessly, and ensure no important content is lost in a shared Google Doc. 01:52:14.119 --> 01:52:17.159 Great things are done by a series of small things brought together. 01:52:17.400 --> 01:52:18.680 Vincent Van Gogh. 01:52:20.119 --> 01:52:29.159 This module is designed to provide learners with a comprehensive understanding of Google Sheets, from basic spreadsheet functions to advanced techniques. 01:52:29.400 --> 01:52:41.960 This module will guide you through the essential features and capabilities of Google Sheets, enabling you to efficiently manage data, create powerful spreadsheets, and leverage Google Sheets for personal and professional use. 01:52:43.480 --> 01:52:49.960 Adding data to Google Sheets is one

of the most fundamental tasks you'll perform when working with spreadsheets. 01:52:50.199 --> 01:52:53.720 To start, open Google Sheets and sign in with your Google account. 01:52:53.880 --> 01:52:56.440 Open an existing document or create a new one. 01:52:56.680 --> 01:53:01.159 When adding data to cells, simply click on any cell where you want to add data. 01:53:01.400 --> 01:53:03.400 The selected cell will be highlighted. 01:53:03.640 --> 01:53:08.440 Then, type your data directly into the cell, which could be text, numbers, dates, or formulas. 01:53:08.600 --> 01:53:14.760 Press Enter or Return to move down to the next cell or tab to move to the next cell in the same row. 01:53:15.000 --> 01:53:25.720 To copy and paste data, select the cells with the data you want to copy, right-click and choose copy, or use the shortcut Cuttral plus C CMD plus C on a Mac. 01:53:26.199 --> 01:53:34.600 To paste data, click on the cell where you want to paste, then right-click and choose Paste, or use Cuttral plus V, CMD plus V on a Mac. 01:53:35.000 --> 01:53:42.119 You can also click and drag the small blue square at the bottom right corner of a selected cell to fill adjacent cells with the same data. 01:53:42.280 --> 01:53:49.239 If you need to insert rows or columns, right-click on a row number or column letter where you want to insert a new row or column. 01:53:49.480 --> 01:53:56.600 Then select insert one above below for rows or insert one left right for columns from the context menu. 01:53:56.760 --> 01:54:02.600 For more precise data entry, use the formula bar at the top of the spreadsheet, just below the toolbar. 01:54:02.840 --> 01:54:14.119 You can enter or edit data in a cell, type equal sign, followed by a formula or function, for example equal sign sum, a1 a 10, directly into the cell or formula bar. 01:54:14.360 --> 01:54:16.840 Formatting data in Google Sheets is easy. 01:54:17.079 --> 01:54:24.119 Highlight the cells you want to format, then use the toolbar options to change the font, size, color, alignment, etc. 01:54:24.680 --> 01:54:32.680 To format numbers as currency, percentage, dates, or custom formats, select the cells and choose the appropriate format from the toolbar. 01:54:32.840 --> 01:54:36.520 If you're using Google Forms, you can link a Google Form to your Google Sheet. 01:54:36.680 --> 01:54:40.520 Responses from the form will automatically populate into the spreadsheet. 01:54:40.760 --> 01:54:51.560 To do this, go to Tools, then Create a Form from within Google Sheets, or create a form in Google Forms and choose Select Response Destination to link it to your sheet. 01:54:51.800 --> 01:55:00.360 To import data, you can import data from other formats like CSV or Excel by going to File, then Import and Selecting the File. 01:55:00.600 --> 01:55:07.239 You can also use functions like import data or importange to pull data from external sources or other Google Sheets. 01:55:07.560 --> 01:55:16.680 For enhanced functionality, you

can use Google Sheets add-ons, which are third-party tools that can help with importing data, cleaning data, and more. 01:55:16.920 --> 01:55:25.720 By mastering these steps, you'll be well equipped to add and manage data in Google Sheets, laying the foundation for more complex tasks and analyses. 01:55:27.239 --> 01:55:31.960 Deleting or removing data from Google Sheets is just as essential as adding data. 01:55:32.199 --> 01:55:35.720 To begin, open Google Sheets and sign in with your Google account. 01:55:35.880 --> 01:55:38.840 You can open an existing document or create a new one. 01:55:39.079 --> 01:55:46.520 When you need to delete data from cells, click on the cell or drag to select multiple cells that contain the data you want to delete. 01:55:46.760 --> 01:55:52.600 Press the Delete or Backspace key on your keyboard to clear the contents of the selected cells. 01:55:52.760 --> 01:55:55.720 The cells will remain, but the data will be removed. 01:55:55.960 --> 01:56:05.239 If you want to clear formatting while keeping the data, go to Format, then Clear Formatting, or use the shortcut Catrol Plus CMD plus class on a Mac. 01:56:05.720 --> 01:56:13.720 To delete entire rows or columns, click on the row number on the left or the column letter at the top to select the entire row or column. 01:56:13.960 --> 01:56:19.640 Then right-click on the selected row or column and choose Delete Row or Delete Column from the menu. 01:56:19.880 --> 01:56:26.039 The row or column will be completely removed and the remaining rows or columns will shift to fill the gap. 01:56:26.280 --> 01:56:33.159 For deleting multiple rows or columns, click and drag across multiple row numbers or column letters to select them. 01:56:33.400 --> 01:56:44.039 Then right-click on the highlighted area and choose Delete Rows XY or Delete Columns XY, where X and Y are the first and last selected rows or columns. 01:56:44.280 --> 01:56:51.079 If you need to remove specific cells and shift surrounding data, select the cell or range of cells you want to delete. 01:56:51.320 --> 01:56:55.720 Right-click the selected cells and choose Delete Cells from the context menu. 01:56:55.880 --> 01:57:02.039 You'll be prompted to choose how to shift the remaining data, either shifting cells left or up to fill the deleted space. 01:57:02.280 --> 01:57:06.440 To delete entire sheets, navigate to the Sheet tab at the bottom of the screen. 01:57:06.680 --> 01:57:09.800 Right-click on the Sheet tab and select Delete from the menu. 01:57:10.039 --> 01:57:13.960 This will permanently remove the entire sheet from your Google Sheets document. 01:57:14.199 --> 01:57:23.239 If you accidentally delete something, you can quickly undo the action by pressing Ctrl plus Z, CMD plus Z on a Mac, or by clicking the Undo button in the toolbar. 01:57:23.480 --> 01:57:28.119 Additionally, you can use version history to restore a previous version of the document. 01:57:28.360 --> 01:57:33.159 If you want to clear data without deleting rows or columns, use the Clear Content option. 01:57:33.400 --> 01:57:37.400 This will remove the data while keeping your spreadsheet structure intact. 01:57:37.640 --> 01:57:49.320 When dealing with form responses, if your Google Sheets is linked to a Google form, you can delete individual form responses by finding the row associated with the response and deleting it as you would any row. 01:57:49.560 --> 01:57:57.560 Keep in mind that deleting rows associated with form responses will remove the data from the spreadsheet, but won't affect the Google form itself. 01:57:57.800 --> 01:58:07.159 By mastering these deletion techniques, you'll be able to efficiently manage your Google Sheets, keeping them clean, organized, and free of unnecessary data. 01:58:08.360 --> 01:58:16.840 Reasing rows and columns in Google Sheets is a useful feature that helps you keep certain parts of your spreadsheet visible while scrolling through other data. 01:58:17.079 --> 01:58:23.400 This is especially helpful when working with large datasets as it allows you to always see headers or labels. 01:58:23.640 --> 01:58:27.159 To start, open Google Sheets and sign in with your Google account. 01:58:27.400 --> 01:58:29.880 Open an existing document or create a new one. 01:58:30.119 --> 01:58:36.280 Freezing rows or columns works by keeping them in view while you scroll through the rest of your spreadsheet. 01:58:36.440 --> 01:58:39.880 Typically, this is used for headers or key identifiers. 01:58:40.119 --> 01:58:46.840 To freeze rows, first, select the row you want to freeze, usually the first row where your headers are located. 01:58:47.079 --> 01:58:55.079 Go to the View menu at the top of the screen, select Freeze from the drop-down menu, and then choose one row to freeze the top row. 01:58:55.239 --> 01:59:03.000 If you want to freeze more than one row, select two rows or up to current row X, where X is the number of the row you selected. 01:59:03.239 --> 01:59:10.360 To freeze columns, select the column you want to freeze, typically the first column that contains labels or key data points. 01:59:10.600 --> 01:59:16.680 Again, go to the View menu, select Freeze, and choose one column to freeze the first column. 01:59:16.920 --> 01:59:21.560 For more than one column, select two columns, or up to current column X. 01:59:21.880 --> 01:59:27.320 If you need to freeze multiple rows or columns, select the last row or column you want to freeze. 01:59:27.480 --> 01:59:35.079 Then, under View, choose Up to Current Row X or Up to Current Column X, where X corresponds to your selection. 01:59:35.320 --> 01:59:43.800 To unfreeze rows or columns, simply go back to View and select No Rows or No Columns to return the spreadsheet to its normal state. 01:59:43.960 --> 01:59:53.400 You can also use your mouse to freeze rows or columns by dragging the small grey line that appears between the row numbers or column letters and the data grid. 01:59:53.560 --> 02:00:01.880

Hover your mouse over the line until it turns into a hand icon, click and drag it down or to the right to freeze the desired rows or columns. 02:00:02.119 --> 02:00:13.800 Freezing is particularly useful for keeping headers visible as you scroll through large data sets or for freezing key identifiers like names or IDs when the first column contains important data. 02:00:14.039 --> 02:00:25.079 In data analysis, freezing rows or columns is especially helpful when comparing data or working with pivot tables, as it allows you to keep the most critical parts of your data always in view. 02:00:25.239 --> 02:00:27.400 However, there are some limitations. 02:00:27.640 --> 02:00:34.680 You can only freeze rows from the top and columns from the left, so it's not possible to freeze rows or columns from the middle of the sheet. 02:00:34.920 --> 02:00:45.400 By understanding how to freeze and unfreeze rows and columns, you can make your workflow more efficient and ensure that important data remains visible as you navigate your spreadsheet. 02:00:46.760 --> 02:00:55.239 Formatting data in Google Sheets is an essential task that helps organize your spreadsheet, making it more readable, organized, and visually appealing. 02:00:55.400 --> 02:01:03.960 By applying various formatting techniques, you can highlight key information, differentiate between data types, and improve the overall clarity of your sheet. 02:01:04.199 --> 02:01:09.480 To begin, open Google Sheets and select the spreadsheet containing the data you wish to format. 02:01:09.720 --> 02:01:14.840 For basic text formatting, first, select the cell or text you want to format. 02:01:15.000 --> 02:01:19.000 You can use the toolbar to apply bold, italic, or underlined styles. 02:01:19.239 --> 02:01:21.640 Changing the font style and size is easy. 02:01:21.800 --> 02:01:28.760 Select the text or cells you want to adjust, click the font drop down in the toolbar and choose your preferred font. 02:01:28.920 --> 02:01:32.680 Then adjust the font size using the drop-down next to the font selection. 02:01:33.000 --> 02:01:35.239 Text alignment is another useful feature. 02:01:35.400 --> 02:01:40.920 You can horizontally align text to the left, center, or right using the alignment buttons in the toolbar. 02:01:41.079 --> 02:01:47.880 For vertical alignment, click the vertical alignment button to align your text to the top, middle or bottom of the cell. 02:01:48.039 --> 02:01:52.360 If you have long text that doesn't fit in a single cell, you can use text wrapping. 02:01:52.520 --> 02:01:59.400 Select the cell with a long text, click the text wrapping button and choose wrap to ensure all text fits within the cell. 02:01:59.560 --> 02:02:04.360 Alternatively, you can select clip to truncate the text if it exceeds the cell width. 02:02:04.600 --> 02:02:15.720 For number formatting, select the cells containing numbers, go to the format menu, then choose number and select the format that fits your needs, for example

currency, percentage, date, time. 02:02:16.119 --> 02:02:21.480 If you need a custom format, you can select custom number format and create your desired format. 02:02:21.720 --> 02:02:25.800 You can also merge cells to combine multiple cells into one larger cell. 02:02:25.960 --> 02:02:35.480 Select the cells you want to merge, click the merge cells button, and choose the desired merge option, such as merge all, merge horizontally, or merge vertically. 02:02:35.720 --> 02:02:40.600 Data validation allows you to set rules for what data can be entered into a cell. 02:02:40.840 --> 02:02:50.840 Select the cells, go to Data and then Data Validation, and set the type of data allowed, such as numbers only, specific text or a drop-down list. 02:02:51.079 --> 02:03:01.000 To format dates and times, select the cells with dates or times, go to format, then number, followed by date or time, and choose your preferred format. 02:03:01.239 --> 02:03:09.720 For cell background colour, select the cells you want to colour, click the fill colour button in the toolbar, and choose your colour from the palette. 02:03:10.119 --> 02:03:15.400 You can also use the custom option to create a specific shade by inputting a hex code. 02:03:15.560 --> 02:03:18.520 Borders are helpful for defining cell boundaries. 02:03:18.680 --> 02:03:29.000 Select the cells you want to apply borders to, click the borders button, and choose the type of border, for example, all borders, outer borders, inner borders, or borders on specific sides. 02:03:29.159 --> 02:03:32.840 You can customize the border style and colour using the options available. 02:03:33.079 --> 02:03:45.079 By mastering these formatting techniques, you can make your Google Sheets more effective and visually appealing, ensuring that your data is not only organized but also easy to interpret and navigate. 02:03:46.360 --> 02:03:51.239 Formatting Sheets in Google Sheets helps organize your workbook by managing its structure. 02:03:51.400 --> 02:03:58.360 You can add, delete, copy, rename, and move sheets to ensure your data is organized efficiently across multiple sheets. 02:03:58.600 --> 02:04:06.440 To add a new sheet, click the Plus Plus icon located next to the existing sheet tabs at the bottom of your Google Sheets window. 02:04:06.600 --> 02:04:11.880 This allows you to create a new sheet where you can enter and organize different sets of data. 02:04:12.119 --> 02:04:18.520 If you need to delete a sheet, right-click on the Sheet tab at the bottom and select Delete from the context menu. 02:04:18.680 --> 02:04:22.199 Google Sheets will ask for confirmation before deleting the sheet. 02:04:22.360 --> 02:04:25.000 Click OK to proceed with the deletion. 02:04:25.159 --> 02:04:30.760 Copying a sheet is useful when you want to duplicate the contents of a sheet within the same workbook. 02:04:31.000 --> 02:04:35.880 To do this, right-click on the sheet tab and select Duplicate from the context menu. 02:04:36.039 --> 02:04:39.400 This creates a copy of the sheet with the same data and formatting. 02:04:39.640 --> 02:04:43.880 Moving a sheet to another workbook can be done using the Copy to feature. 02:04:44.119 --> 02:04:51.640 Right, click on the sheet tab you want to move, then select Copy to New Spreadsheet or Excisting Spreadsheet. 02:04:51.800 --> 02:04:57.720 If you choose an existing spreadsheet, you will be prompted to select which workbook to copy the sheet to. 02:04:57.960 --> 02:05:02.280 This is useful for sharing data across different projects or collaborating with others. 02:05:02.520 --> 02:05:08.039 Renaming a sheet helps keep your workbook organized by giving each sheet a meaningful name. 02:05:08.280 --> 02:05:12.440 To rename a sheet, double-click on the sheet tab and type the new name. 02:05:12.600 --> 02:05:14.680 Press Enter to save the changes. 02:05:14.840 --> 02:05:19.560 Alternatively, right-click on the sheet tab and select Rename from the context menu. 02:05:19.720 --> 02:05:25.480 Rearranging sheets in your workbook allows you to prioritize important sheets or keep them in a specific order. 02:05:25.640 --> 02:05:31.239 To do this, click and drag the sheet tab to the desired position at the bottom of the Google Sheets window. 02:05:31.480 --> 02:05:41.560 These techniques enable you to efficiently manage your Google Sheets workbooks, ensuring your data remains organized, easy to navigate, and ready for collaboration. 02:05:43.000 --> 02:05:54.600 Inserting non-text elements like charts, images, links, forms, and drawings into Google Sheets enhances your data presentation, making your spreadsheet more interactive and visually engaging. 02:05:54.920 --> 02:06:03.480 Charts in particular are useful as they offer visual representations of your data, helping you easily spot trends, comparisons, and patterns. 02:06:03.720 --> 02:06:08.199 To insert a chart first, select the range of data you want to visualize. 02:06:08.440 --> 02:06:12.600 After selecting the data, go to the Insert menu and choose Chart. 02:06:12.760 --> 02:06:15.640 This will insert a default chart based on your data. 02:06:15.880 --> 02:06:23.720 Once the chart is inserted, you can customize it further by clicking on the chart and using the chart editor that appears on the right side of your screen. 02:06:23.960 --> 02:06:33.720 In the editor, you can choose different chart types such as bar, line or pie and adjust settings like axes, labels, colours, and more to suit your needs. 02:06:34.920 --> 02:06:43.720 Images can add context, branding or visual interest to your data in Google Sheets, making your spreadsheet more engaging and easier to understand. 02:06:43.960 --> 02:06:51.560 To insert an image directly within a cell, go to the Insert menu, select Image, and then choose Image in Cell. 02:06:51.720 --> 02:06:56.360 You can upload an image from your computer, search the web, or provide a URL for the image. 02:06:56.600 --> 02:07:02.920 If you prefer to insert an

image over the cells, select Insert, then Image and choose Image Over Cells. 02:07:03.079 --> 02:07:07.880 This allows you to place the image above the cells, giving you more flexibility in positioning it. 02:07:08.039 --> 02:07:18.520 Once the image is inserted, you can resize and reposition it by clicking and dragging the corners to adjust its size and moving it around within your sheet to fit your layout. 02:07:19.800 --> 02:07:29.960 Hyperlinks in Google Sheets can be used to link to external websites, specific cells, or even other sheets within the same workbook, enhancing navigation and reference within your data. 02:07:30.119 --> 02:07:37.400 To insert a link, select the cell where you want to add the hyperlink, then go to Insert in the toolbar and choose Link. 02:07:37.560 --> 02:07:43.880 Next, enter the URL you want to link to or select a cell or sheet within the workbook to link to a specific location. 02:07:44.119 --> 02:07:50.920 You can also customize the text displayed in the cell by typing it in the provided field instead of showing the full URL. 02:07:51.079 --> 02:07:55.079 This makes your spreadsheet more interactive and easier to navigate. 02:07:56.360 --> 02:08:05.000 Google Forms is a powerful tool for collecting data, and when integrated with Google Sheets, it automatically populates responses into a spreadsheet. 02:08:05.159 --> 02:08:09.800 This feature is particularly useful for tasks like surveys, feedback, and registrations. 02:08:10.039 --> 02:08:17.720 To create a form, go to Tools and select Create a Form to either create a new Google form or link an existing one to your sheet. 02:08:17.880 --> 02:08:27.880 Once the form is linked, the responses will automatically populate into a new sheet within your workbook, making it easy to analyze and manage the data directly in Google Sheets. 02:08:29.239 --> 02:08:37.880 Drawings in Google Sheets allow you to add custom shapes, diagrams, or annotations, which can be useful for illustrating concepts or adding visual notes. 02:08:38.119 --> 02:08:43.400 To create a drawing, go to Insert and select Drawing to open the Google Drawing tool. 02:08:43.560 --> 02:08:50.199 Use the drawing tools to create shapes, text, lines, or other graphics and click Save and Close when you're done. 02:08:50.440 --> 02:08:56.119 The drawing will then be inserted into your sheet as an image, which you can resize and move as needed. 02:08:56.360 --> 02:09:00.360 If you need to make changes to the drawing, simply double-click on it to edit it. 02:09:00.520 --> 02:09:07.960 These non-text elements enhance your Google Sheets, making your data more dynamic, interactive, and easier to interpret. 02:09:09.239 --> 02:09:14.840 Google Sheets offers a variety of functions to perform calculations and analyze data efficiently. 02:09:15.079 --> 02:09:21.720 The sum function is used to add together a series of numbers within a range of cells and return the total sum. 02:09:21.880 --> 02:09:24.840 It's especially

useful for quickly calculating totals. 02:09:25.000 --> 02:09:35.560 The syntax for the sum function is equal sign sum number one, number two, where number one, number two can be individual cells, ranges of cells, or a combination of both. 02:09:35.800 --> 02:09:41.880 For example, equal sign sum a1 a 10 adds all numbers from cell a1 to a10. 02:09:42.119 --> 02:09:49.960 Alternatively, equal sign sum a1, b1, c1 adds the values in cells a1, b1, and c1. 02:09:51.720 --> 02:09:57.079 The average function in Google Sheets calculates the average mean of a set of numbers. 02:09:57.239 --> 02:10:01.800 It works by summing the numbers and then dividing the results by the count of those numbers. 02:10:02.039 --> 02:10:13.320 The syntax for the average function is equal sign average, number 1, number 2, where number 1, number 2 can be individual cells, ranges of cells, or a combination of both. 02:10:13.560 --> 02:10:20.760 For example, equal sign average, b2, b8, calculates the average of the values in cells b2 to b8. 02:10:21.000 --> 02:10:29.720 Alternatively, equal sign average calculates the average of the values in cells, a1, a2, and a3. 02:10:31.239 --> 02:10:35.800 The min function in Google Sheets returns the smallest number in a range of cells. 02:10:35.960 --> 02:10:40.039 It's particularly useful for identifying the minimum value within a dataset. 02:10:40.280 --> 02:10:50.920 The syntax for the MIN function is equal sine min, number one, number two, where number one, number two can be individual cells, a range of cells, or a combination of both. 02:10:51.159 --> 02:10:57.880 For example, equals min c2c10 finds the smallest value in the range c2 to c10. 02:10:58.039 --> 02:11:06.440 Alternatively, equals min a1, b1, c1 returns the smallest value among the values in cells a1, b1, and c1. 02:11:07.960 --> 02:11:16.600 The max function in Google Sheets returns the largest number in a range of cells, making it useful for finding the maximum value within a dataset. 02:11:16.840 --> 02:11:27.640 The syntax for the max function is equal sign max number 1, number 2, where number 1, number 2 can be individual cells, a range of cells, or a combination of both. 02:11:27.880 --> 02:11:34.760 For example, equal sign max d2 d10 finds the largest value in the range d2 to d10. 02:11:35.000 --> 02:11:43.640 Alternatively, equal sign max returns the largest value among the values in cells a1, b1, and c1. 02:11:45.159 --> 02:11:50.520 The count function in Google Sheets is used to count the number of numeric values in a range of cells. 02:11:50.760 --> 02:11:55.159 It only counts cells that contain numbers, excluding text or empty cells. 02:11:55.400 --> 02:12:06.440 The syntax for the count function is equal sign count, value 1, value 2, where value 1, value 2, and can be individual cells, a range of cells, or a combination of both. 02:12:06.680 --> 02:12:08.600 For example, equal sign count, equal. 02:12:10.039 --> 02:12:14.199 Counts how many cells in the range E2 to E10 contain numbers. 02:12:14.360 --> 02:12:23.159 Similarly, equal sign count A1, a two, a three count and how many of the cells A1, A2, and A3 contain numeric values. 02:12:23.400 --> 02:12:29.640 These functions are essential for performing basic arithmetic and statistical analysis in Google Sheets. 02:12:30.920 --> 02:12:38.440 Managing and transforming data in Google Sheets involves key functions that help organize, clean, analyze, and present data effectively. 02:12:38.680 --> 02:12:41.159 Sorting is one of the most basic functions. 02:12:41.320 --> 02:12:45.000 You can sort your data alphabetically, numerically, or by date. 02:12:45.239 --> 02:12:52.119 To do this, select the column you want to sort and then go to Data and select either Sort Sheet or Sort Range. 02:12:52.360 --> 02:12:57.640 Filtering allows you to view specific data subsets without modifying the original dataset. 02:12:57.880 --> 02:13:05.960 To apply filters, go to Data, select Create a Filter, and then click on the filter icons in the header row to choose your criteria. 02:13:06.199 --> 02:13:12.360 This feature helps narrow down the data you need to focus on while keeping the original data intact. 02:13:13.560 --> 02:13:20.280 Restricting input is a powerful feature in Google Sheets that allows you to control the type of data entered into a cell. 02:13:20.440 --> 02:13:29.560 By using data validation, you can ensure that only specific data types, such as dates, numbers within a certain range, or selections from a drop-down list, are entered. 02:13:29.720 --> 02:13:33.400 To set this up, go to data and select data validation. 02:13:33.560 --> 02:13:38.360 You can also create drop-down lists in cells to ensure consistent data entry. 02:13:38.520 --> 02:13:44.039 This is done through the same data validation feature, where you can specify a list of allowed values. 02:13:44.199 --> 02:13:49.720 This method helps prevent errors and ensures that users select from a predefined set of options. 02:13:51.159 --> 02:13:59.000 Highlighting data with conditional formatting in Google Sheets allows you to visually emphasize certain values or trends within your data. 02:13:59.239 --> 02:14:03.400 To use this feature, go to Format and then select Conditional Formatting. 02:14:03.560 --> 02:14:12.119 This will enable you to set up rules such as highlighting cells with values above or below a certain threshold or those that fall within a specific date range. 02:14:12.360 --> 02:14:17.720 You can also use colour scales and custom rules to further enhance your data presentation. 02:14:17.960 --> 02:14:28.680 Color scales apply gradients to data, making it easy to see patterns, while custom rules give you more flexibility to format cells based on the specific conditions you define. 02:14:28.840 --> 02:14:33.480 These visual cues help users quickly interpret and analyze data. 02:14:34.520 --> 02:14:39.400 Sorting and protecting sheets in Google Sheets helps with organizing and

securing your data. 02:14:39.560 --> 02:14:46.600 To sort sheets manually, click and hold the sheet tab at the bottom of your window and drag it left or right to your desired position. 02:14:46.760 --> 02:14:51.560 This is helpful for creating a logical order, such as by project or date. 02:14:51.800 --> 02:14:56.760 For further organization, group related sheets together, making navigation easier. 02:14:57.000 --> 02:15:02.840 To protect sheets or ranges, go to the data menu and select Protect Sheets and Ranges. 02:15:03.079 --> 02:15:07.000 This allows you to protect entire sheets or specific ranges from editing. 02:15:07.159 --> 02:15:14.760 After selecting the sheet or range, you can set permissions to restrict editing or allow specific users to make changes. 02:15:15.000 --> 02:15:23.720 Additionally, you can set up a warning for editing protected content, notifying users when they try to make changes but allowing them to proceed if needed. 02:15:23.880 --> 02:15:32.039 By mastering these functions, you can ensure your Google Sheets are organized and secure, improving your ability to manage data effectively. 02:15:33.400 --> 02:15:41.079 In Google Sheets, adding, replying to, and managing comments is a great way to collaborate with others without altering the data in the sheet. 02:15:41.320 --> 02:15:44.440 To add a comment, select the cell where you want to leave a note. 02:15:44.600 --> 02:15:50.039 Right-click and choose comment, or click the comment icon that appears when hovering over the cell. 02:15:50.280 --> 02:15:53.320 Type your comment in the box and click comment to save it. 02:15:53.560 --> 02:15:57.960 If you want to notify someone directly, type at followed by their name or email. 02:15:58.199 --> 02:16:02.680 Others can reply to your comment, allowing for ongoing discussions and clarifications. 02:16:02.920 --> 02:16:07.239 This helps with asking questions, suggesting changes, or flagging issues. 02:16:07.480 --> 02:16:13.960 Once the issue has been resolved, you can mark the comment as resolved by clicking the check mark in the top right corner. 02:16:14.119 --> 02:16:17.960 This removes the comment from view but keeps it accessible in the comment history. 02:16:18.119 --> 02:16:22.840 To view all comments on a sheet, click the comment icon in the top right corner. 02:16:23.000 --> 02:16:27.400 This will open a sidebar where you can see both active and resolved comments. 02:16:28.600 --> 02:16:35.879 In Google Sheets, you can access and manage the revision history of your document to track changes and restore previous versions. 02:16:36.039 --> 02:16:46.839 To access the revision history, go to File, then select Version History and click See Version History, or simply use the shortcut Kittral plus Alt plus Shift plus H. 02:16:47.239 --> 02:16:51.719 In the revision history panel, you'll see a timeline of changes made to the document. 02:16:51.959 --> 02:16:58.839 Versions are listed by date and time, and you can click on any

version to view how the sheet looked at that specific point. 02:16:59.079 --> 02:17:03.799 Changes are colour-coded by user, so you can easily identify who made each change. 02:17:04.039 --> 02:17:09.399 If you need to restore a previous version, select the version you want and click Restore This version. 02:17:09.559 --> 02:17:14.839 This feature is helpful if you need to undo a mistake or revert to a specific state of the sheet. 02:17:15.079 --> 02:17:23.559 Additionally, you can name specific versions to make it easier to identify important milestones or changes, such as before major data update. 02:17:23.719 --> 02:17:27.959 This helps keep your version history organized and easier to navigate. 02:17:29.239 --> 02:17:33.559 You can download your Google Sheets in various formats to share or work offline. 02:17:33.799 --> 02:17:40.599 To do this, simply go to the File menu, then select Download and choose the format that best fits your needs. 02:17:40.839 --> 02:17:47.959 For instance, if you're sharing with someone who uses Excel, you can download the sheet in Microsoft Excel format to XLSX. 02:17:48.359 --> 02:17:55.959 If you're working with open source office suites like LibreOffice, the open document format.odis might be the best option. 02:17:56.119 --> 02:18:00.359 For reports or non-editable versions, you can export your sheet as a PDF. 02:18:01.319 --> 02:18:11.159 If you need to import data into a database or other software, you can choose the comma separated values format, say SV, which exports only the data in the active sheet. 02:18:11.559 --> 02:18:18.519 Alternatively, the tab separated values format.etsp uses tabs instead of commas to separate the values. 02:18:18.679 --> 02:18:24.279 If you'd like to share or publish your sheet online, you can export it as a web page, chmail zipped. 02:18:24.439 --> 02:18:29.959 Finally, for scripting or coding purposes, you can download your data as plaintext.txt. 02:18:30.359 --> 02:18:40.519 By using comments for discussions, revision history to track changes, and downloading for offline or alternative use, you can collaborate more effectively with others on Google Sheets. 02:18:41.799 --> 02:18:48.759 To import a CSV file into Google Sheets, start by opening Google Sheets and creating a new blank spreadsheet. 02:18:48.919 --> 02:18:52.519 Once you're in, click on the File menu and select Import. 02:18:52.839 --> 02:18:56.279 This will open a pop-up window where you can choose the Upload tab. 02:18:56.439 --> 02:19:02.439 You can then either drag and drop your CSV file or click on Select a File from your device to browse and upload it. 02:19:02.679 --> 02:19:06.679 After selecting your file, you'll be presented with several import options. 02:19:06.919 --> 02:19:14.759 First, choose where you'd like the data to be placed, either in a new sheet, replacing the current sheet, or appending to existing data. 02:19:14.919 --> 02:19:23.799 You'll also see the separator character, which Google Sheets usually detects automatically, like a comma or tab, but you can adjust this manually if needed. 02:19:23.959 --> 02:19:27.479 There's an option to convert text into numbers, dates, and formulas. 02:19:27.719 --> 02:19:31.479 If you want Google Sheets to interpret the data correctly, just check that box. 02:19:31.719 --> 02:19:38.359 Once you're ready, click Import Data and the content from your CSV file will appear in your Google Sheet. 02:19:39.559 --> 02:19:46.039 To import an XLS file into Google Sheets, first open Google Sheets and create a new blank spreadsheet. 02:19:46.199 --> 02:19:49.159 Then, click on the File menu and select Import. 02:19:49.639 --> 02:19:53.239 This will open a pop-up window where you can go to the Upload tab. 02:19:53.559 --> 02:20:02.199 From there, you can either drag and drop your Excel file into the window or click on Select a File from Your Device to browse and upload the file. 02:20:02.439 --> 02:20:05.479 Once you've selected the file, you'll see a few import options. 02:20:05.799 --> 02:20:13.159 First, choose where you'd like the data to go, in a new sheet, replacing the current sheet or appending it to existing data. 02:20:13.319 --> 02:20:22.919 You'll also have an option to let Google Sheets convert text into numbers, dates, and formulas, ensuring that the formatting and formulas are preserved as much as possible. 02:20:23.159 --> 02:20:29.879 Finally, click Import Data, and the content from your Excel file will be added to your Google Sheet. 02:20:30.999 --> 02:20:39.719 If you upload a CSV or Excel file directly to Google Drive and open it, Google Sheets will automatically convert the file to a Google Sheets format. 02:20:39.959 --> 02:20:47.719 This makes it easy to work with different data formats within Google Sheets, allowing for smooth collaboration and effortless sharing in the cloud. 02:20:56.199 --> 02:21:05.959 This module is designed to provide learners with a comprehensive understanding of Google Slides, from basic presentation creation to advanced design techniques. 02:21:06.119 --> 02:21:19.079 It will guide you through the essential features and capabilities of Google Slides, enabling you to efficiently create engaging presentations, enhance your visual storytelling, and leverage Google Slides for personal and professional use. 02:21:20.679 --> 02:21:35.879 To add a slide, you can click on the plus icon at the top of the slides panel on the left, right-click in the slides panel and select New Slide, or use the shortcut Catrol plus M on Windows or CMD plus M on Mac to quickly add a new slide. 02:21:36.039 --> 02:21:42.679 For copying slides, you can right-click on the slide you want to copy in the slides panel and select Duplicate Slide. 02:21:42.919 --> 02:21:54.359 Alternatively, select the slide, press Catrol plus C Windows, or CMD plus C Mac to copy it, and then press Catrol plus V Windows or CMD plus V Mac to paste. 02:21:54.519 --> 02:22:00.279 You can also hold down the Cetrol

key, Windows, or Option key, Mac while dragging the slide to make a copy. 02:22:00.519 --> 02:22:10.439 To delete a slide, right-click on the slide in the side panel and select Delete Slide, or simply select the slide and press the Delete or Backspace key on your keyboard. 02:22:11.639 --> 02:22:19.799 To apply a layout, select the slide you want to change, then click on the layout drop-down in the toolbar and choose your desired layout. 02:22:20.039 --> 02:22:25.799 To apply a theme, click on the Theme button in the toolbar or go to Slide, then Change Theme. 02:22:26.039 --> 02:22:31.159 A panel will open on the right side, allowing you to select a theme for your entire presentation. 02:22:32.599 --> 02:22:40.519 To locate the presenter notes, look at the bottom of the Google Slides interface where you'll see a space labelled Click to Add Speaker Notes. 02:22:40.679 --> 02:22:42.759 Click there and start typing your notes. 02:22:42.919 --> 02:22:47.399 These notes will be visible to you in presenter mode but not to your audience. 02:22:48.679 --> 02:22:55.319 To animate an object in Google Slides, first select the object, whether it's text, an image, or something else. 02:22:55.559 --> 02:23:01.159 Next, click on Insert, then Animation, or simply right-click and select Animate. 02:23:01.399 --> 02:23:07.719 A panel will appear on the right where you can choose the type of animation, set its timing, and adjust other options. 02:23:07.959 --> 02:23:10.839 Finally, click play to preview your animation. 02:23:12.359 --> 02:23:20.759 To copy a slide, start by selecting the slide or slides you want to copy, then press Catrol plus C Windows or CMD plus C Mac. 02:23:21.239 --> 02:23:27.479 Next, right-click where you'd like to paste the slide and choose Paste without formatting to match the destination theme. 02:23:27.719 --> 02:23:39.559 Alternatively, you can paste normally using Catrol plus V or CMD plus V, and when the option appears in the lower right corner, choose either Keep Original Styles or Match Destination Styles. 02:23:40.999 --> 02:23:47.319 To turn text or an object into a link, start by selecting the text or object you want to link. 02:23:47.479 --> 02:23:54.519 Then click on the Insert Link icon in the toolbar or use the shortcut Ctrl plus K Windows or CMD plus K Mac. 02:23:54.919 --> 02:24:02.199 In the dialogue box, you can either paste a URL or choose Slides in this presentation to link to a specific slide. 02:24:02.439 --> 02:24:05.879 After selecting the slide you want to link to, click Apply. 02:24:07.399 --> 02:24:14.999 To add a text box in Google Slides, you can use the toolbar by clicking on the text box icon, which looks like TT. 02:24:15.239 --> 02:24:20.519 After that, click and drag on the slide to create the text box and start typing inside it. 02:24:20.759 --> 02:24:28.359 Alternatively, you can go to the Insert menu, select Textbox, and then click on the slide where you'd like to place the text box. 02:24:29.639 --> 02:24:34.679 To change the font in Google Slides, first, select the text you want to modify. 02:24:34.839 --> 02:24:42.359 Then, in the toolbar, click on the font drop-down menu, which usually displays the current font name, and choose your desired font. 02:24:42.599 --> 02:24:48.599 To adjust the size, select the text, then click on the font size drop-down menu next to the font name. 02:24:48.759 --> 02:24:52.999 You can either pick a predefined size or type a specific size in the box. 02:24:54.279 --> 02:24:59.159 To change the text colour in Google Slides, select the text you want to modify. 02:24:59.319 --> 02:25:04.919 Then, click on the text color icon in the toolbar, which looks like an A with a colour bar underneath. 02:25:05.079 --> 02:25:10.759 From there, you can choose a colour from the palette or select Custom to create your own colour. 02:25:10.919 --> 02:25:18.919 To add a highlight colour, select the text you want to highlight, then click on the highlight colour icon in the toolbar which looks like a highlighter. 02:25:19.159 --> 02:25:22.279 Choose a color from the palette to highlight your text. 02:25:23.639 --> 02:25:28.199 To format text in Google Slides, first select the text you want to modify. 02:25:28.439 --> 02:25:37.799 For bold text, click the bold icon in the toolbar which looks like a B, or use the shortcut Cateril plus B Windows, or CMD plus B Mac. 02:25:38.279 --> 02:25:45.639 For italics, click the italics icon and i or use the shortcut Cattral plus 1 Windows or CMD plus Y Mac. 02:25:46.039 --> 02:25:57.239 To underline text, select the text, then click the underline icon, a U with a line under it, or use the shortcut Cattr plus U Windows or SEMD plus U Mac. 02:25:57.719 --> 02:26:03.879 These formatting tools make your text more visually engaging and easier to emphasize in your presentation. 02:26:05.239 --> 02:26:08.919 To insert images into Google Slides, you have a few options. 02:26:09.159 --> 02:26:15.479 To upload an image from your computer, click on Insert, then Image, and choose Upload from Computer. 02:26:15.639 --> 02:26:22.039 If you want to insert an image from the web, click Insert, then Image and select Search the Web. 02:26:22.279 --> 02:26:28.839 A sidebar will appear where you can search for images and once you find one, click it and then click Insert. 02:26:28.919 --> 02:26:34.039 You can also insert images directly from Google Drive, Google Photos, or by pasting a URL. 02:26:34.279 --> 02:26:39.159 For inserting videos, you can add videos from YouTube by clicking Insert, then Video. 02:26:39.399 --> 02:26:44.199 You can search for the video directly in the dialog box or paste the YouTube URL. 02:26:44.439 --> 02:26:50.759 If you want to insert a video from Google Drive, select the Google Drive tab in the Insert Video dialog box. 02:26:50.999 --> 02:26:54.439 Once your image or video is inserted, click on it to select it. 02:26:54.679 --> 02:27:00.679 You can resize it by dragging the corners to

maintain the aspect ratio or by dragging the sides to stretch it. 02:27:00.839 --> 02:27:06.439 To move the image or video around the slide, simply click and drag it to your desired position. 02:27:07.799 --> 02:27:17.559 To insert a chart in Google Slides, click on Insert, then Chart, and choose the type of chart you want, such as bar, column, line, or pie. 02:27:18.039 --> 02:27:26.439 The chart will be linked to a Google Sheets document, so if you need to edit the data, click on the chart and then click the link icon to open the Google Sheets file. 02:27:26.679 --> 02:27:31.639 After making changes in Sheets, click Update in Google Slides to reflect those changes. 02:27:31.879 --> 02:27:38.359 For inserting a table, click on Insert, then Table, and drag to select the number of rows and columns you need. 02:27:38.599 --> 02:27:46.679 You can format the table using toolbar options like changing the border color, adjusting cell padding, and applying background colours to cells. 02:27:46.919 --> 02:27:50.919 To insert a diagram, click on Insert, then Diagram. 02:27:51.159 --> 02:27:56.759 A sidebar will open, offering various diagram types such as grids, hierarchies and timelines. 02:27:56.999 --> 02:28:02.279 Choose a style and then customize it with options like the number of levels or color scheme. 02:28:03.559 --> 02:28:12.359 To insert lines in Google Slides, click on the line tool in the toolbar and then select the type of line you want, such as a straight line or an arrow. 02:28:12.519 --> 02:28:16.439 Once you've selected the line type, click and drag on the slide to draw the line. 02:28:16.599 --> 02:28:22.359 You can also adjust the line's colour, weight and style, like dotted or dashed, using the toolbar. 02:28:22.519 --> 02:28:29.159 To insert shapes, click on the shape tool in the toolbar and choose the shape you want, such as a rectangle, circle or arrow. 02:28:29.399 --> 02:28:37.719 Click and drag on the slide to draw the shape, and then use the toolbar to modify the shape's fill colour, border colour, and border weight. 02:28:39.079 --> 02:28:46.839 To insert slide numbers in Google Slides, start by clicking on Insert in the top menu, then select Slide Numbers. 02:28:47.079 --> 02:28:53.879 A dialogue box will appear, giving you the option to apply slide numbers to all slides or skip the title slide. 02:28:54.039 --> 02:28:58.359 Once you're ready, click Apply to add the slide numbers to your presentation. 02:28:58.599 --> 02:29:03.159 By default, the slide numbers will appear in the bottom corner of each slide. 02:29:03.319 --> 02:29:09.879 If you'd like to customize their placement or style, go to the slide master by clicking View and then Theme Builder. 02:29:10.039 --> 02:29:14.999 From there, you can edit the slide number placeholder to adjust its position or design. 02:29:15.239 --> 02:29:22.599 These tools allow you to create a dynamic and visually appealing presentation by effectively managing non-text elements. 02:29:24.119 --> 02:29:28.679 To send an object to the front in Google Slides, select the object you want to move. 02:29:28.919 --> 02:29:33.479 Right, click on it, hover over order, and then choose Bring to Front. 02:29:33.639 --> 02:29:36.839 This will bring the object above all other items on the slide. 02:29:36.999 --> 02:29:39.479 If you want to send the object to the back, select it. 02:29:39.719 --> 02:29:43.399 Right-click, hover over order, and choose send to back. 02:29:43.879 --> 02:29:50.119 This will place the object behind all other elements on the slide, allowing you to layer objects as needed. 02:29:51.399 --> 02:29:58.519 To group objects in Google Slides, select multiple objects by holding down the Shift key and clicking on each one. 02:29:58.759 --> 02:30:04.919 Once they are all selected, right-click on one of the selected objects and choose Group from the context menu. 02:30:05.079 --> 02:30:10.119 This will combine them into a single group, making it easier to move or format them together. 02:30:10.359 --> 02:30:17.159 If you need to ungroup the objects later, simply select the grouped object, right-click on the group, and choose ungroup. 02:30:17.319 --> 02:30:22.039 This will separate the objects again, allowing you to manipulate them individually. 02:30:23.479 --> 02:30:29.239 To align objects horizontally in Google Slides, first select the objects you want to align. 02:30:29.479 --> 02:30:32.919 Then, go to the Arrange menu and select Align. 02:30:33.159 --> 02:30:39.319 From the options that appear, choose either left, center or right to align the objects accordingly. 02:30:39.559 --> 02:30:46.439 For vertical alignment, with the objects still selected, go to the Arrange menu again and then select Align. 02:30:46.679 --> 02:30:52.679 From here, you can choose top, middle or bottom to adjust the vertical positioning of the objects. 02:30:52.919 --> 02:30:57.799 This ensures your elements are positioned exactly how you want them on the slide. 02:30:59.159 --> 02:31:04.359 To manually rotate an object in Google Slides, first select the object. 02:31:04.519 --> 02:31:09.159 You'll then see a rotation handle, which looks like a circular arrow, above the object. 02:31:09.319 --> 02:31:13.159 Click and drag this handle to rotate the object to your desired angle. 02:31:13.399 --> 02:31:16.919 For more precise rotation, select the object and right-click on it. 02:31:17.079 --> 02:31:19.799 From the context menu, choose Format Options. 02:31:19.959 --> 02:31:27.479 In the Size and Rotation section, you'll find a rotation box where you can enter a specific degree value to rotate the object accurately. 02:31:27.719 --> 02:31:31.399 This allows for fine-tuned adjustments to the rotation angle. 02:31:32.759 --> 02:31:38.199 To distribute objects horizontally in Google Slides, first select multiple objects. 02:31:38.439 --> 02:31:43.479 Then, go to the Arrange menu, click Distribute, and choose Horizontally. 02:31:43.719 -->

02:31:47.879 This will evenly space the selected objects along the horizontal axis. 02:31:48.199 --> 02:31:52.199 For vertical distribution, select the objects you want to space evenly. 02:31:52.359 --> 02:31:56.759 Go to the Arrange menu, click Distribute, and select Vertically. 02:31:56.919 --> 02:32:00.439 This will evenly space the objects along the vertical axis. 02:32:01.799 --> 02:32:06.679 To enable Snap 2 guides in Google Slides, these are already enabled by default. 02:32:06.839 --> 02:32:14.119 As you drag objects close to the guides or other objects, they will automatically snap into place for precise alignment. 02:32:14.279 --> 02:32:20.199 If you'd like to add custom guides, first go to the View menu and select Show Ruler to display the ruler. 02:32:20.359 --> 02:32:27.159 Then simply drag from the ruler to create custom guides on the slide for more control over your object placement. 02:32:28.519 --> 02:32:36.839 To manually resize an object in Google Slides, select the object and click and drag the handles on the corners or sides to resize it. 02:32:37.079 --> 02:32:42.999 If you want to maintain the aspect ratio while resizing, hold down the Shift key as you drag a corner handle. 02:32:43.239 --> 02:32:53.479 For more precise resizing, right-click on the object, choose Format Options, and in the Size and Rotation section, you can enter specific dimensions for accurate resizing. 02:32:53.719 --> 02:33:02.199 These tools help you organize and position objects effectively on your slides, ensuring your presentations are clear and visually appealing. 02:33:03.239 --> 02:33:08.679 To access Presenter View in Google Slides, click on the Slideshow button in the top right corner. 02:33:08.839 --> 02:33:11.479 From the drop-down menu, select Presenter View. 02:33:11.639 --> 02:33:17.719 Once you're in Presenter View, you'll see your speaker notes, which are only visible to you, helping you stay on track. 02:33:17.879 --> 02:33:26.599 A timer will also start, showing you how long the presentation has been running, and you'll have indicators for the current slide and the total number of slides. 02:33:26.839 --> 02:33:35.079 In addition, Presenter View offers audience tools such as the ability to start a Quanda session where your audience can submit questions. 02:33:35.319 --> 02:33:38.359 You can access this through the Audience Tools tab. 02:33:38.599 --> 02:33:45.799 To navigate through your slides, use the arrow keys or click directly on the slide thumbnails in the Presenter View window. 02:33:46.039 --> 02:33:50.119 This setup helps you deliver a smooth and organized presentation. 02:33:51.479 --> 02:33:57.079 To access print settings in Google Slides, go to the File menu and select Print Preview. 02:33:57.239 --> 02:34:01.639 In the print layout options, you can choose how you want your presentation to appear. 02:34:01.879 --> 02:34:06.279 If you select one slide with notes, it will print each slide along with its speaker notes. 02:34:06.439 --> 02:34:10.759 If you prefer to print just the slides without notes, choose one slide without notes. 02:34:10.919 --> 02:34:18.919 You can also print handouts by selecting to print multiple slides per page, such as two, three, four, six, or nine slides per page. 02:34:19.079 --> 02:34:25.159 Another option is Outline, which prints a text outline of your presentation without images or graphics. 02:34:25.399 --> 02:34:28.919 There are additional settings to customize your printout. 02:34:29.079 --> 02:34:34.439 You can choose to hide the background to save ink or select between portrait and landscape orientation. 02:34:34.599 --> 02:34:38.679 You can also choose the desired paper size such as letter or A4. 02:34:38.759 --> 02:34:49.159 Once you've adjusted your settings, you can either click Print to send your presentation to a printer or choose Download as PDF to save a printable version of your slides. 02:34:50.759 --> 02:34:58.359 To access the Publish to Web feature in Google Slides, go to the File menu, click Share, and then select Publish to the Web. 02:34:58.519 --> 02:35:03.479 In the Publishing Settings, you have a couple of options for how you want to share your presentation. 02:35:03.719 --> 02:35:08.119 First, under the link option, you can get a link to share your presentation. 02:35:08.279 --> 02:35:12.919 This link automatically plays the presentation in full screen mode when accessed. 02:35:13.159 --> 02:35:20.679 You can choose to have the presentation start automatically when the viewer opens the link and even set it to restart after the last slide. 02:35:20.919 --> 02:35:26.359 Alternatively, if you want to embed your presentation on a website or blog, select the Embed tab. 02:35:26.759 --> 02:35:34.359 Here, you can customize the size and set the auto-advanced timing before copying the embed code to use on your site. 02:35:34.519 --> 02:35:44.519 You can also adjust the auto-advanced settings for your slides, choosing how long each slide should be displayed before automatically advancing, with timing ranging from every second to every minute. 02:35:44.759 --> 02:35:47.799 Once you're ready to publish, click the publish button. 02:35:47.959 --> 02:35:52.439 Confirm your choice and Google Slides will generate a shareable link or embed code. 02:35:52.599 --> 02:35:59.959 If at any point you no longer want the presentation to be available, simply return to Publish to the Web and click Stop Publishing. 02:36:00.199 --> 02:36:10.199 These tools help you share and present your Google Slides presentations in various formats, making it easy to distribute your content to an audience, whether in person or online. 02:36:12.119 --> 02:36:18.679 Although this workshop is coming to a close, we hope that your journey to improve your Google workspace skills is just beginning. 02:36:18.919 --> 02:36:21.879 We wish you the best of luck on the rest of your travels. 02:36:23.479 --> 02:36:27.079 Success is the sum of small efforts repeated day in and day out. 02:36:27.479 --> 02:36:31.479 Robert Collier Persistence is the twin sister of excellence. 02:36:31.719 --> 02:36:34.359 One is a matter of quality, the other a matter of time. 02:36:34.679 --> 02:36:41.559 Maribel Morgan Continuous effort, not strength or intelligence, is the key to unlocking our potential. 02:36:41.959 --> 02:36:43.319 Winston Churchill. 02:36:43.879 --> 02:36:48.439 Opportunities are usually disguised as hard work, so most people don't recognize them. 02:36:48.999 --> 02:36:49.959 Anne Landers.