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Welcome to the Property Management Success Podcast, where we interview leaders in the industry to uncover the secrets to profitability, efficiency, and achieving true freedom, whether it's your time, money, or lifestyle.
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I'm your host, Tony Klein, and I'm here to help you build a wildly successful property management business.
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Let's get to it.
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Welcome back to another episode of the Property Management Success Podcast with the Property Management Aid Station.
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Have Mark Brouwer on this very special episode.
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Mark, welcome.
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How are you?
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I'm excited to be here.
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This is a special episode.
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Yeah.
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So we're going to dig into why what makes it so special, but we have a couple of announcements.
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I think we should just jump right in.
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Let's do it.
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So, as you may know, if you've been listening to this podcast for a while, this property management success podcast is put on by Onyx Property Management Coaching.
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And we've been doing coaching in the industry since about 2017.
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And Mark has been a part of our podcast for a while.
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Mark is actually joining Onyx as one of our very valuable team members.
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So he's going to be joining Onyx Property Management Coaching as a coach, as a presenter, and as somebody that's just helping us get the word out.
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So, Mark, welcome.
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How do you feel about that?
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I'm feeling super excited.
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I've been at it again.
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How are you feeling about that?
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I've been secretly plotting this for over a year.
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Finally, I convinced Tony to let me in.
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I am so excited.
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Yeah, there we go.
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Well, we're excited to have you a part of the team.
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We've been working very well together.
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We've been working on some things behind the scenes.
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And so we'll dig into that a little bit as we go.
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But the other reason we want to celebrate is this is our 100th episode.
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And if you've done any research in the podcast arena at all, making it to a hundred episodes is pretty rare.
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Most podcasts have a problem making it.
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People will record one or two
Load full transcript
episodes and they have good intention, but bad follow-through.
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And even getting to 50 episodes is quite a feat.
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So for us to be able to double that, I think has been excellent.
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And for you to be a part of that journey for a good part of those episodes, uh, want to say congratulations to you as well.
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Thank you.
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It's been a pleasure.
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Yeah.
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It's funny because back when I used to coach basketball, back years ago, I coached 36 seasons of basketball.
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We coached year-round, so it's three seasons a year.
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But I used to tell the kids every time we would learn a new skill, the first hundred is practice because it would get so caught up with doing the first one right.
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You're going to line up at the free throw line and you're going to shoot your free throw and you are going to miss it.
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And if you don't have the mentality that we're doing the reps to get better, you're going to focus on the fact that you've missed three in a row.
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And so at that time I'm coaching little kids, and I just came up with this philosophy that the first hundred times you do anything is all practice.
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So I'm really proud of the fact that we've made it through practice.
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And now we are going to be launching season two with our next episode.
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Oh, and now everything's going to be perfect all the time.
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Well, it's not perfect.
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You know, it's not perfect practice that makes perfect.
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It's practice that iterates and you make small improvements over time.
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So it's the 100 iterations, not the 100 times of doing something exactly the same, because if you're doing it exactly the same, you're not improving.
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Yeah, the compounding of aggregate gains, 1% better.
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British cycling team.
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Let's go.
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Hmm.
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Let's touch on that.
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I think we touched on that early, early in the season.
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Oh my gosh.
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The British cycling team was the laughing stock of cycling for a hundred years.
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Never like one tour de fans, France victory in like a hundred years.
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And they hired this dude, and then he came in and just like started obsessing about little tiny things.
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The whole mantra became like we're going to get 1% better.
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So
what do they do?
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They actually start washing their hands differently so that there was less likelihood they would get sick.
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They experimented experimented with different um like um sunscreens.
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They experimented with different hydration.
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They experimented with different chain loops.
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They experimented with different, you know, like like cleaning systems for like just all these little tiny gains all over the place started stacking, and then bam, they started becoming dominant.
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They won like four Tours de France in seven years, and they like took all the podiums at the Olympics, and it was like massive, right?
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So it's the accumulation, the aggregation of marginal gains that has a massive compounding effect.
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I think to add to that, one thing that you you touched on, but you skipped over was they made the decision.
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They made the decision to get better.
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And they didn't say we need to scrap our bikes and start over from scratch.
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It was these incremental improvements over time, but they came together as a team and they they had the vision that they were going to achieve at a higher level, and they had the belief that they could, and they surrounded themselves with people that were going to support them in achieving their their vision.
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Absolutely.
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That's the there's a sense that there's a there's a component of identity to that.
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We become intolerant of the current level of our living when we see ourselves differently.
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Um I'm just finishing a second reading of um The Speed of Trust by Stephen M.
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R.
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Covey.
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And he says, he says both things are true.
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When we shift our paradigm, the way we see the world, our behavior changes.
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But also as we behave and speak differently, the way we see the world changes.
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And I think I think the people that start achieving uncommon results in life, they raise their floor and they both start seeing and behaving and speaking differently because they they have a new identity, and the old identity is intolerable.
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Let's talk a little bit about how to how to apply what you just talked about to business.
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You you've been able to, over the last few months, look under the hood of Onyx, what we're doing, what our coaching program looks like.
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And this podcast is a reflection of that.
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We share a little bit
here.
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We're going to be more intentional about sharing some of our secret sauce in this podcast in season two.
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But we we talk about who this podcast is for, who the Onyx system is for.
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Let's dig into that a little bit.
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Yeah, the the there's a beautiful analogy.
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Um uh 10 years ago, I joined something called Entrepreneur Organization Accelerator Group.
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They have chapters throughout the world, actually.
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And and the idea of this little uh group is that if your business is under a million in revenue but over 250, you can come together and do monthly accountability meetings.
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And at the time, it was the best vehicle or the best group setting accountability system uh setting for myself to help accelerate my learning and growth and accountability.
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And one month we sat there with our mentor, and he was, he has a larger, more successful business, and and he's like, he's listening to different struggles that we had, the the me and the five other guys in the group.
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And then he took out his whiteboard and he drew a jagged edge of a cliff, like straight up and down, kind of jagged, and then drew a stick figure on the side of this cliff.
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And he's like, This is you guys right now.
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You're you're like hanging on to the side of the cliff right here.
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And and and you think, you know, you you think that as your business grows, like how hard it is now, you're timing that by two, and you think when I'm twice the size I am, it's gonna be twice as hard.
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And it's absolutely overwhelming.
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He's like, what you don't realize because you can't see it yet, is above you.
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And he kept drawing this line of this cliff face, and then it started like actually getting less steep and then eventually became a little more gradual.
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And then it almost leveled off at a certain point.
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He's like, he's like, actually, once you achieve the right kind of growth, things actually start becoming easier.
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And at that moment, like I wanted to like shout for joy.
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I was like, what are you like?
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Here's a guy that's actually where I want to be.
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And he tells me I can get there and it's gonna be easier.
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I was like so so excited.
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And so the reason I think of that is because this ironic program, the championship formula, essentially removes you from growth multiplying chaos and it puts you on a path of growth while minimizing chaos at the same time.
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And there's nothing more beautiful in business than that.
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So we'll touch on the championship formula here in a little bit, but but let's talk a little bit about who that's for.
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You touched on the fact that this guy has been where you want to be.
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And we did some research when we we went through and we did some analysis of our current client base.
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So one of the interesting things as we were going through our audit, as you were looking at some of the data that we had, we discovered, and we knew this, but we we kind of dug into it that 50% of the people that are in our Onyx program have more than a thousand doors.
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Now that means the other 50% have under a thousand doors, but it speaks to this where you you had to have a certain level of success to be in that room that you were in.
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And yet those people were were still looking for improvement.
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And it's the same thing with the people in our program where even though they have a thousand doors, when they come to us, they've built a level of success.
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They have a team, they have revenue, but they're still bottlenecked, they're still stuck in the business.
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And that's where we start talking about the fact that we're in the entrepreneur extraction business.
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And our job, our role when they bring us on is to extract them from the business they built that now owns them and to help them build a life that complements and supports their personal life versus one that competes with it.
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In my experience, Tony, business growth has not has never been linear.
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We're we're you know, we rise to this point and then we we kind of hit a plateau usually.
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And then we don't just necessarily go from one plateau up to another plateau.
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Usually, in my experience, and I know I've talked to other entrepreneurs and it's like this for them, from this plateau, we have to get through kind of a little valley of death.
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And then if we do that successively, we get to the next successive higher plateau, not easily accomplished.
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And so what's really predictable for me is so far in my journey, I expect this to continue, is these successive plateaus where a breakthrough is is needed and and and often there's some pain and sometimes some retraction and some rebuilding that happens before I can get to that next higher level.
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The beautiful thing about it is the principles of breaking through those plateaus are consistent and they scale.
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So so
even though the nature of the rebuilding is slightly different for me when I'm at a thousand doors, I'm in a I can revisit the same principles, uh the same guideposts, the same underlying laws that helped me break through when I was stuck at 500 doors.
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Absolutely.
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And I want to touch on the valley of death that you mentioned here a little bit.
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And I know we talk about the Grand Canyon quite a bit on our on our show here because we took a group of property management entrepreneurs and we led them through from the north rim down into the bottom of the Grand Canyon, across the Colorado River, and then up the extension out of the Grand Canyon on the South Rim.
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And we took people of all different categories or levels, both in their business and in their fitness.
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And we were the same guides throughout that process.
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And it was easier for everybody that went with us because they did have us as guides to help them along the way.
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And the way I look at it is with our onyx program, we're doing the same thing.
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You can be at a thousand doors, you can be at 300 doors, and we're guiding you through that same process and we're helping you get there.
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And as a matter of fact, the people who are under that thousand doors, if they start with our program and start taking advantage of it when they're smaller, they have less rebuilding, less breaking down to reconstruct because they're they're getting a guide or somebody that can take them through that valley of death sooner in the process before it's all built around them.
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So I think the the people that that are listening to this podcast and the people that are interested in in our program, we'll talk a little bit about that, are people who just want more freedom.
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They've built a good life, they've built a good business, but they feel a little bit overwhelmed.
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They feel like they are capable of more and they have a bigger purpose in life.
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They they may be burnt out, they may not be able to see how to get to the next step, but they want that freedom and they want that purpose, they want that bigger life, and they're just looking for a way to be able to accomplish that.
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As we grow our businesses, we should be moving up Maslow's hierarchy of needs toward those higher levels of being, where um, you know, we're getting close to self-actualization.
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And Dan Solomon talks about the four freedoms entrepreneurs are going for is freedom of time, freedom of money, freedom of purpose, and freedom of relationship.
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Um, some of the most beautiful, gratifying payoffs for me have been that I can keep hiring amazing people that I really enjoy trading the best hours of my days and the best days of my life with, doing something meaningful.
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And uh the meaningful, purposeful work that we do is really at the end of the day, uh from my perspective, an expression of love.
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I think when we use our God-given time, gifts, and talents in the service of other people, that's just love.
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And we've been able to organize that loving into a business and to do as much of that as we possibly can.
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I think it's a beautiful pursuit.
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It's so gratifying.
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It's so worthy of our time and effort.
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So let's talk about how we have put together a program that we have walked people through to accomplish some of those things, same things that you just mentioned.
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So we talk about the championship formula, and there are really seven core components that every property management company needs.
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And again, in season two, we're gonna walk you through each one of these components.
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We're kind of introducing this to the people who have not been exposed to our program in the past.
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We're introducing what the overall framework looks like.
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But I just want to go through those for people who are listening to see what it looks like to create a business that can operate without you being in the day-to-day, without you being in the weeds.
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So we generally start off with our game plan.
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And in so out of the seven components, that's the first one.
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That's where we get really clear on who's our target client, what are our company goals, what are our personal goals that we want the company to help us fulfill.
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And then what are our income and revenue streams?
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And I've been teaching income and revenue streams since about 2015.
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I've got a presentation that's old on the internet.
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I don't even have a beard.
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I'm wearing a three-piece suit.
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So that tells you how much my personality has changed since then.
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But uh we do that and uh and I walk you through, we have a hundred different fees or levels of service that we can provide.
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Now, of course, you can't introduce all 100 of those in your property management business, but it's like a menu.
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It's like going to the Cheesecake Factory.
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The menu is huge, and you pick what you want to be
able to roll out to help you create a profitable business.
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And once we've increased your profit by, and I'm not a FEMAX guy, I don't think it makes sense for your business to squeeze a nickel out of somebody just because you can, but I do believe in maximizing the value we deliver to the people we serve and then being appropriately compensated for that value.
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And so we walk you through those hundred fees along with the legal information, some sample legal information to put in your agreements, the three objections, and then three objection handlers for each objection.
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So that's kind of a comprehensive piece for that.
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And one of the most powerful breakthroughs early on in your championship formula is addressing this revenue piece.
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In order for us to really have the fuel, the cash to help build something meaningful and accelerate our growth, we've got to get our revenue per unit above 275 doors at$75 a month.
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And that doesn't just mean that we're gonna start taking that money wherever we can get it.
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To your point, we're gonna intentionally get really serious about what our best clients want, what they're willing to pay for, offer those things to them better than anybody else, or in our according to our own unique ability, which Dan Sullivan would say is is what we should do, and then and then drive that value, be rewarded for it, feel worthy of it.
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And as that cash comes in, it starts fueling the rest of the growth.
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So it's a very important first piece.
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Yeah.
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And you touch on something that I want to make sure we make that connection.
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You're we're identifying, we call it the target client profile, not the ideal client.
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For me, it's very intentional.
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It's the targets, the center of the bullseye.
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And those are the people that we design our messaging, our marketing, but also our systems.
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You know, I use the example.
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If we if I threw two kinds of parties and I invited you to my party and I throw formal black tie parties and then I throw some pool parties with some brews and barbecues in the backyard, you're excited to come to one of my parties.
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If you show up, I've I told you that I have this formal party and you show up in black tie and it just happens to be that we're having the pool party.
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No matter what I told you before you come through the system, before you come through our front doors, you're going, you're not gonna stick around long because you're gonna say, This is not what I expected once I come through the front door.
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And so vice versa, if you show up in in instead of formal attire, you show up in your bathing suit and you walk through and everybody else is in formal gowns and and tuxedos, you're not gonna stick around.
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So what we do is we identify what your target client is, and then what do they value?
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And there are a lot of things in property management where we provide value and that our clients never know.
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So what we do is with a lot of the things that we are already doing, we'll cut that off and slap a label on it.
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And now they're willing to pay for it because it's not only the additional value, but it's the additional perceived value that people will pay for.
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Yeah.
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And you mentioned that$275 per door.
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We we kind of look at that as a floor.
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Like that's that's kind of the minimum we think we can get you to that we expect, but but we have people in our program that exceed that, they're well into the 400s.
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And so it's it's not that we're trying to get everybody to have the same model.
00:20:07.200 --> 00:20:14.400
What we do is we introduce what's possible and then have you design the business you want where you're appropriately compensated for that value.
00:20:14.640 --> 00:20:14.799
Yeah.
00:20:14.880 --> 00:20:23.519
So that game plan piece, again, just to recap clear mission, vision, core values, target client profile, defined income streams.
00:20:23.680 --> 00:20:27.200
And now we're on our way to building something meaningful.
00:20:27.279 --> 00:20:30.480
And then step two, Tony, is the rule book.
00:20:30.640 --> 00:20:31.599
Talk about that.
00:20:32.000 --> 00:20:40.480
So a lot of times people will you you've heard kind of a buzzword in our industry the last five, six years is you gotta automate your processes.
00:20:40.640 --> 00:20:44.319
You gotta you gotta you've gotta put processes in place.
00:20:44.400 --> 00:20:47.920
And that's not wrong, but it's wrong at the wrong timing.
00:20:48.319 --> 00:21:00.960
And a lot of people jump right to process, which is what we do and how we do it, when they should be focusing on the policy, which is what we do and why we do it.
00:21:01.440 --> 00:21:07.599
So we need to focus on what we do and why we do it, not necessarily the how we do it, right?
00:21:07.759 --> 00:21:09.680
The how we do it is our process.
00:21:10.480 --> 00:21:20.319
And and so our rule book, think about it this way: if we both bought NFL teams, the rules of how you win the game would already be predefined.
00:21:20.799 --> 00:21:23.440
And so there's not a lot we can do.
00:21:23.519 --> 00:21:28.000
We can work within the rules, work within the boundaries, but we didn't buy NFL teams.
00:21:28.319 --> 00:21:30.400
We have property management businesses.
00:21:30.559 --> 00:21:42.000
And so, what it means to win the game of property management at your company, or what it means to win and what the rules are policies that we want to follow, we've got a lot of that stuff in our head.
00:21:42.160 --> 00:21:55.359
And we help you again extract that out of your skull so that you can put it onto paper or put it into a digital system so that your team can follow your rules of how to play the game of property management.
00:21:55.680 --> 00:21:55.839
Okay.
00:21:56.000 --> 00:21:59.680
I want to give people just a really quick framework for this, and let's keep the cade.
00:22:00.319 --> 00:22:00.640
Going.
00:22:00.799 --> 00:22:02.240
There's so much that we could talk about.
00:22:02.319 --> 00:22:06.960
We could make this a two or three hour episode, but we want to stay light.
00:22:07.119 --> 00:22:12.319
But there's a really cool matrix that makes this rule book formation super powerful.
00:22:12.480 --> 00:22:20.240
And what we're doing is we're looking at landlords and properties, tenants and leases, vendors and maintenance, company and team.
00:22:20.400 --> 00:22:22.000
These are four categories.
00:22:22.160 --> 00:22:25.440
And then we have five different stages that are vital.
00:22:25.599 --> 00:22:29.920
And we help you identify two of the stages where things most often go wrong.
00:22:30.160 --> 00:22:35.440
So those five stages are prospect, onboarding, active, termination, and closed.
00:22:35.599 --> 00:22:40.960
And what we've found is that most of the issues lie with onboarding and termination in these in-between spaces.
00:22:41.119 --> 00:22:44.240
So this framework actually helps uncover a lot of blind spots.
00:22:44.319 --> 00:22:48.799
And you might think you've already got good policies and procedures, but this one really shores it up.
00:22:49.039 --> 00:22:50.640
Okay, so that's enough of a teaser.
00:22:50.720 --> 00:22:51.839
Let's go to the playbook next.
00:22:52.160 --> 00:22:52.319
Yeah.
00:22:52.400 --> 00:22:56.799
So what you just what you just mentioned, we call that the the Onyx property management grid.
00:22:56.960 --> 00:22:58.640
We have a tool where we lay that out.
00:22:58.720 --> 00:23:03.200
It's very easy to see what phases are involved and what categories.
00:23:03.279 --> 00:23:08.799
So as you're building this out, your team can very easily know where to go to get the information that are left.
00:23:09.119 --> 00:23:12.880
The beautiful thing is it enrolls in the process, which is super powerful.
00:23:12.960 --> 00:23:14.880
We can go into greater detail about all that.
00:23:15.119 --> 00:23:16.480
Tell us about the playbook.
00:23:16.799 --> 00:23:16.960
Okay.
00:23:17.119 --> 00:23:19.759
So with our rule book, those are the policies.
00:23:19.839 --> 00:23:21.759
Again, what we do and why we do it.
00:23:21.920 --> 00:23:26.720
The the process, those are our our playbook, the
plays we execute.
00:23:26.880 --> 00:23:28.559
So that is how we do it, right?
00:23:28.960 --> 00:23:29.519
How we do it.
00:23:29.599 --> 00:23:30.079
Yep.
00:23:30.559 --> 00:23:37.039
So the the interesting thing that we've learned over the years is people support what they help create.
00:23:37.359 --> 00:23:40.480
So policy belongs to the business owner.
00:23:40.799 --> 00:23:41.440
Owner.
00:23:41.759 --> 00:23:45.680
The process belongs to the people closest to the front line.
00:23:46.079 --> 00:23:49.440
We don't want to sit in a room and create our processes.
00:23:49.519 --> 00:23:52.480
And this is where most people get their process documentation wrong.
00:23:52.640 --> 00:24:00.640
They'll sit in a room and for four months create all of these processes, an onboarding process for a landlord, a terminating process for a tenant.
00:24:00.880 --> 00:24:04.880
And they'll go through these processes and then they'll roll them out to their team.
00:24:05.039 --> 00:24:13.759
What's even worse is if they build it out into a system like aptly or a system like Lead Simple without involving the team and starting with policy first.
00:24:14.160 --> 00:24:23.039
So if we go to our team and say, what are we currently doing or what should we be doing to adhere to or uphold these policies?
00:24:23.200 --> 00:24:26.559
And then we ask our frontline people to participate.
00:24:26.960 --> 00:24:29.920
So there's two things, two reasons why we want to do that.
00:24:30.079 --> 00:24:33.200
Number one, I already mentioned people support what they help create.
00:24:33.440 --> 00:24:41.279
Number two is that when we have somebody help us do that documentation, it takes that workload off our plate.
00:24:41.599 --> 00:24:51.279
And if you've been listening to this podcast at all this year, you've heard me drive home the theme that there's$10 an hour activity,$100 an hour activity, and$1,000 an hour activity.
00:24:51.440 --> 00:24:59.200
And for you to sit down and document the individual steps that your people should be taking is$10 an hour activity.
00:24:59.440 --> 00:25:01.680
You should not be doing that as the business owner.
00:25:01.920 --> 00:25:08.960
They should be documenting that and saying this is what we are currently doing or what we should be doing to adhere to or uphold those policies.
00:25:09.200 --> 00:25:12.400
And then of course you get veto power and you can reorder things.
00:25:12.720 --> 00:25:18.960
But if they contribute, they're going to support it and it's going to be way more successful.
00:25:19.279 --> 00:25:19.599
Okay.
00:25:19.759 --> 00:25:22.640
Let's keep going and stay light and keep the momentum.
00:25:22.799 --> 00:25:24.319
Positions, roles and response.
00:25:24.640 --> 00:25:25.759
Positions are important.
00:25:25.839 --> 00:25:29.440
This is the next major component of the championship formula.
00:25:29.680 --> 00:25:33.680
We're talking, we talked about policies and procedures, talked about processes.
00:25:34.000 --> 00:25:36.000
That was the playbook.
00:25:36.319 --> 00:25:36.720
Yep.
00:25:37.119 --> 00:25:38.720
Now we have positions.
00:25:38.960 --> 00:25:40.319
What are positions, Tony?
00:25:40.559 --> 00:25:43.440
So our positions are just the roles and responsibilities.
00:25:43.599 --> 00:25:44.799
Who's doing what?
00:25:45.039 --> 00:25:51.279
And it's amazing as I start to dig into these companies to see how gray things are.
00:25:51.599 --> 00:25:54.480
Sometimes this person does it, sometimes that person does it.
00:25:54.720 --> 00:25:57.920
And there's no set accountability standards.
00:25:58.000 --> 00:26:10.480
And if you have no accountability chart, which we dig into and we have an accountability chart of who's doing what now and then who should be doing it in the future, because we help you transition into a better structure.
00:26:10.720 --> 00:26:19.440
Sometimes that evolves going from a portfolio structure to departmental or departmental to a pod-based structure.
00:26:19.599 --> 00:26:27.839
So we look at all that, but we help you get really clear on what role is responsible for what activity, not what person, what role.
00:26:28.160 --> 00:26:29.359
Because think about this.
00:26:29.599 --> 00:26:44.240
If we were to go back to the NFL, if we were creating a championship team that we expected to win the Super Bowl, we wouldn't look around at the people that were available and say, well, that guy's pretty good at hopping and he can also throw, but he can also block.
00:26:44.400 --> 00:26:47.119
So let's build a position around that guy.
00:26:47.359 --> 00:26:50.880
What you do is you say, what positions do we need on the team to win?
00:26:51.359 --> 00:26:57.359
And then let's make sure that we have the right processes assigned to the right position.
00:26:58.079 --> 00:27:03.680
There's absolutely a lot of blocking and tackling that happens in the front lines of property management.
00:27:03.839 --> 00:27:05.359
These roles are fairly static.
00:27:05.440 --> 00:27:12.799
They don't require a lot of creativity, but you need to know exactly who does what, and it needs to be clearly defined.
00:27:12.960 --> 00:27:22.799
You leak a lot of energy and a lot of uh manpower and resource cost when it's not clearly defined and people don't know what they're supposed to be doing.
00:27:23.039 --> 00:27:28.319
I had an economics professor at the MBA school who said, said this probably 50 times.
00:27:28.480 --> 00:27:33.039
He said, when nobody owns when nobody owns it, nobody takes care of it.
00:27:33.359 --> 00:27:38.000
When everyone owns it, nobody takes care of it.
00:27:38.319 --> 00:27:40.720
When someone owns it, they take care of it.
00:27:41.200 --> 00:27:42.799
And that leads us to the players.
00:27:42.960 --> 00:27:44.240
Tell us about the players, Tony.
00:27:44.640 --> 00:27:44.880
Yeah.
00:27:44.960 --> 00:27:50.160
So a lot of times we'll come in and and I'll say, Well, why are you doing inspections that way?
00:27:50.480 --> 00:27:54.640
And they'll say, Well, you know, Joe, Joe is not really good with technology.
00:27:54.720 --> 00:28:00.559
So he's just, it's easier if we just give him a clipboard and a checklist and then he goes in and does his move out inspections that way.
00:28:00.880 --> 00:28:08.480
And so what I hear is people are defining their positions based on the players they already have on the team.
00:28:09.680 --> 00:28:11.279
That's the totally the wrong way to go.
00:28:11.359 --> 00:28:21.759
We've already talked about what positions do we need to be able to uphold the policies we have to execute the processes that we have, what positions do we need on the team?
00:28:21.920 --> 00:28:31.039
And then how do we go out and recruit, train, and retain the championship level player to fill those positions?
00:28:31.279 --> 00:28:43.680
So it's just really getting clear on, and it's not immediately, we don't, we don't, if we have somebody that's in the wrong position, we look at do we move them to another position or do we help them transition to another team?
00:28:43.920 --> 00:28:53.119
But we create a plan for that to help make sure that we have all the right players that have all the right skills to execute in the positions that we put them in.
00:28:53.599 --> 00:28:54.559
Very good.
00:28:55.279 --> 00:28:56.000
Very, very good.
00:28:56.160 --> 00:28:57.279
Equipment is next.
00:28:57.599 --> 00:28:57.839
Okay.
00:28:57.920 --> 00:29:03.759
So if we're gonna do all of this or if we're gonna put people on the field, we want to make sure we've properly equipped them for battle.
00:29:03.839 --> 00:29:09.200
So our equipment that we go through is our tools, technology, training, and resources.
00:29:09.440 --> 00:29:15.519
So we make sure that now that we've defined the team we need, we look at all of the equipment that you have.
00:29:15.680 --> 00:29:17.759
So are you properly training the people?
00:29:17.920 --> 00:29:19.279
What's our training cadence?
00:29:19.440 --> 00:29:21.039
What is our meeting structure?
00:29:21.200 --> 00:29:25.279
I know a lot of people in the property management space have heard about EOS.
00:29:25.519 --> 00:29:28.240
And we run an EOS-like system.
00:29:28.400 --> 00:29:34.160
It's not pure EOS because I think EOS for some smaller businesses is a little bit overkill.
00:29:34.480 --> 00:29:45.440
But we look at how do we run our system, how do we execute the things we need to execute, what what tools do we give them, what technology do we implement?
00:29:45.680 --> 00:29:52.720
And then not only do we look at what we should add, but almost more importantly, what do we need to take away?
00:29:52.960 --> 00:30:03.119
A lot of times as property management companies, we start grabbing all of these different shiny objects and have our team do a little bit in this software, a little bit in this software.
00:30:03.519 --> 00:30:08.079
And I heard the difference one time between American
art and European art.
00:30:08.240 --> 00:30:14.480
And in American art, we start with a blank canvas and we throw stuff at it until it looks like art.
00:30:14.720 --> 00:30:20.319
And in European art, they start with a block of marble and they carve away everything that's not art.
00:30:20.640 --> 00:30:21.680
And I just love that.
00:30:21.839 --> 00:30:29.200
I love the the vision of going into companies and helping them carve away everything that's not art.
00:30:29.519 --> 00:30:30.400
So beautiful.
00:30:30.640 --> 00:30:40.400
Okay, we're getting through these seven different components, but I just want to pause really quick and just identify this idea that there's a sequence to these, Tony.
00:30:40.640 --> 00:30:42.640
The game we started with the game plan.
00:30:42.799 --> 00:30:48.880
These are the high-level goals, the core values, the mission, the vision, the target client, the income streams.
00:30:49.039 --> 00:30:53.039
These are it's it's like that was a foundational layer, right?
00:30:53.200 --> 00:30:56.960
And then we got the rule book, which policies come before processes, right?
00:30:57.039 --> 00:30:59.680
So then the processes are the playbook.
00:30:59.839 --> 00:31:10.880
And now that we know who we are, what drives our thinking and how we do things, then we attach that accountability piece, those positions.
00:31:11.359 --> 00:31:15.920
And then beyond the positions are the individual players that need to be in the positions.
00:31:16.079 --> 00:31:19.200
So this whole thing stacks on top of each other.
00:31:19.440 --> 00:31:19.519
Right.
00:31:19.680 --> 00:31:24.640
And you you wouldn't put equipment before you put vision and outcome, right?
00:31:25.119 --> 00:31:26.880
You have to start in these orders.
00:31:26.960 --> 00:31:29.440
This this has a beautiful cadence to it.
00:31:29.759 --> 00:31:34.880
Now, to be fair, most companies are already up and running, and so they have some of this in place.
00:31:35.039 --> 00:31:41.440
So what we'll do is we look at what you already have in place, and then we look at where where to circle back and correct that.
00:31:41.599 --> 00:32:02.240
So you can start in any one of these, but we eventually take you back up to game plan and circle back around and continue to make your success cycle smaller and smaller and smaller and tighter and tighter till we're we're carving off two percent uh improvement.
00:32:02.319 --> 00:32:04.880
And that makes a drastic difference in the company.
00:32:05.279 --> 00:32:08.880
And how do we do that if we don't measure the right things, Tony?
00:32:09.039 --> 00:32:09.279
Right?
00:32:09.599 --> 00:32:10.720
Well, that's what I always say.
00:32:10.799 --> 00:32:16.799
So our last component, our seventh core component of the championship formula is the scoreboard.
00:32:17.039 --> 00:32:26.000
If we're gonna do all this work, if we're gonna put the right people in the right positions and give them the right equipment and put them on the
field, we need to know are we winning or losing?
00:32:26.480 --> 00:32:30.240
Are we winning at the game of property management or not?
00:32:30.480 --> 00:32:33.920
And most people do not know if they're winning or losing.
00:32:34.160 --> 00:32:40.400
And so what we have with our yeah, yeah, what gets measured gets managed.
00:32:40.720 --> 00:32:41.519
Peter Drucker.
00:32:41.839 --> 00:32:42.640
Peter Drucker.
00:32:43.519 --> 00:32:46.160
So this is where we do that in our scoreboard.
00:32:46.240 --> 00:32:56.079
So our scoreboard is our KPIs, which is our key performance indicators, our OKRs, our objectives and key results, and then our financial metrics.
00:32:56.240 --> 00:32:59.119
So we help you look at all of your financial metrics.
00:32:59.200 --> 00:33:01.599
We help you look at all of your KPIs.
00:33:01.680 --> 00:33:12.799
And I gotta be honest with you, I've been in this business a long time, and I've seen a lot of people teaching KPIs, and most of them teach it wrong, and most then are doing it wrong.
00:33:12.960 --> 00:33:25.599
So we'll we don't need to get into it now, but there's two types of KPIs that we will help you build out, and that is our trending KPIs or our company stats, and then our actionable KPIs.
00:33:25.839 --> 00:33:33.200
What actions do we need to take to make sure that we have a positive impact on our trending KPIs?
00:33:33.519 --> 00:33:34.000
Beautiful.
00:33:34.160 --> 00:33:34.319
Okay.
00:33:34.720 --> 00:33:36.319
I want to point something out.
00:33:37.200 --> 00:33:40.960
You have made a decision to give all this stuff away for free.
00:33:41.039 --> 00:33:48.319
You're gonna start creating content on all of this stuff, which to some people could sound counterintuitive.
00:33:48.480 --> 00:34:06.480
Like you have a high-value system program that effectively moves people off these chaotic plateaus through these transitions and then on to greater growth, extracting the entrepreneur from that chaos and building more freedom.
00:34:06.720 --> 00:34:08.960
Why would you give this away for free?
00:34:09.199 --> 00:34:11.280
And what's behind this thinking?
00:34:11.679 --> 00:34:12.320
Well, two things.
00:34:12.480 --> 00:34:24.400
I think there are people that are naturally interested in what we have to offer, but they've not hit the growth level or the growth potential to be able to engage with us.
00:34:24.719 --> 00:34:26.800
Or they're just a smaller size.
00:34:27.039 --> 00:34:39.440
And if we can get them this information ahead of time before they grow to the point where they have this business that is essentially surrounding them and suffocating them, we can help save them.
00:34:39.599 --> 00:34:46.239
So, on one hand, we want to give them the information to be able to build a business on their own.
00:34:46.480 --> 00:34:54.559
But on the other hand, one of the things that I've noticed, and I know you know this too, I have a running coach and I've been running since 2014.
00:34:54.719
--> 00:34:57.440
I know how to run, I know how to put one foot in front of the other.
00:34:57.920 --> 00:35:07.519
It's the accountability, it's the camaraderie, and it's somebody that has that can help me tweak.
00:35:08.000 --> 00:35:15.199
It's it's finding the little bit of of information that's gonna help me during my implementation.
00:35:15.519 --> 00:35:18.000
So we want to share what's possible.
00:35:18.239 --> 00:35:28.320
And then what we've discovered is that information is cheap, but implementation and and proximity is what people pay for.
00:35:28.960 --> 00:35:31.360
So I want to add a quick story to this.
00:35:32.559 --> 00:35:38.400
Back Thanksgiving, like a few months ago, five months ago, I said, I'm gonna start running again.
00:35:38.639 --> 00:35:40.320
I'm gonna go for a hundred mile race.
00:35:40.559 --> 00:35:42.159
I'm not as cool as Tony Klein.
00:35:42.239 --> 00:35:44.400
He's run 100-mile races, 200 mile races.
00:35:44.639 --> 00:35:46.159
Most I've ever done is 100K.
00:35:46.320 --> 00:35:48.639
That's a baby race compared to Tony Klein.
00:35:48.800 --> 00:35:53.519
I I wasn't thinking about Tony Klein, but I'm like, I want to do a hundred mile race in 2026.
00:35:53.679 --> 00:35:55.039
I told my coach, let's go.
00:35:55.199 --> 00:35:59.840
He started ramping up my mileage, and then boom, knee pain hits me.
00:36:00.559 --> 00:36:07.519
And he's like, Well, here's the exercises to do, get some bands, do these exercises, and here's the YouTube links.
00:36:09.039 --> 00:36:10.000
I didn't do them.
00:36:10.159 --> 00:36:12.320
Like I wanted this goal so bad, I didn't do it.
00:36:12.480 --> 00:36:24.159
So then I found a local guy right by my office that does strength training, and I go there twice a week for an hour, and he stands over me and he tells me what to do for an hour.
00:36:24.320 --> 00:36:25.039
Guess what?
00:36:25.199 --> 00:36:26.400
I am doing it.
00:36:26.559 --> 00:36:27.519
I am doing it.
00:36:27.760 --> 00:36:31.280
It's the implementation that makes all the difference.
00:36:31.519 --> 00:36:42.559
There are vast stores of knowledge available to anyone on YouTube about almost anything now, but it's it's the curation of it and distilled in the right form.
00:36:42.719 --> 00:36:56.079
And then it's the people that have been there and done that that will link arms with you and do it with you that makes the biggest difference from my experience in actually making something shift and actually implementing something.
00:36:56.639 --> 00:36:57.360
Absolutely.
00:36:57.519 --> 00:37:03.599
You know, there's I love NARPAM and I don't know how many members there are now, four or six thousand, something like that.
00:37:03.760 --> 00:37:11.119
And so if you want to just kind of go and rub elbows and and share surface level war stories, NAPAM is a great place to do that.
00:37:11.199 --> 00:37:20.719
And I've got a lot of value out of it, so I'm not knocking it, but I kind of equate being in a in an environment like that as being in the stadium, right?
00:37:20.880 --> 00:37:48.000
And what we want to do is we want to give people an opportunity from to move from being in the stadium to being in the locker room at halftime and saying, look, we've we've done this, we've had some success here, we've been kicked in the teeth for for part of the second quarter, and and now we're gonna come together collectively as a high-performing championship team, the people in our program, and we're gonna go out and we're gonna win the second half.
00:37:48.559 --> 00:38:01.440
And I think that's a big difference from sitting in the stands and cheering on what's possible and being on the field and actually making things possible and helping each other achieve at a really high level.
00:38:01.519 --> 00:38:04.559
Now, you can't do that with 500 people.
00:38:04.719 --> 00:38:06.880
You can't put 500 people in a locker room.
00:38:07.039 --> 00:38:19.440
So this is a a small-scale community, and we keep it that way intentionally so that we can drive high value and really, really solid results.
00:38:19.840 --> 00:38:25.760
I have uh a thought that for at least for me really sums up a lot of this, what we're talking about.
00:38:26.320 --> 00:38:31.039
And um it's usually not the problem that's the problem.
00:38:31.119 --> 00:38:34.159
It's the way we're thinking about the problem that's the problem.
00:38:34.639 --> 00:38:54.480
And in order for me to shift my thinking, it's been the most powerful effect on a shift in my thinking has come from spending time with smart people that share my values, that think differently than I do, that share a common goal with me.
00:38:54.719 --> 00:38:57.280
It's it's kind of like I'm gonna get a little religious here.
00:38:57.440 --> 00:39:07.840
It's kind of like when I go to the Bible and I read verse the the It's not just the words on the page, it's the act of reading the Bible that like opens me to like moving to a higher plane.
00:39:08.079 --> 00:39:26.000
Similarly, when we put ourselves in the right rooms with the right people, we're opening ourselves to almost by osmosis, raise our vibration level to these higher planes where the goals that we that we know we want that just exist on those higher planes.
00:39:26.159 --> 00:39:28.239
So it's a transformation of ourselves.
00:39:28.400 --> 00:39:39.360
It's becoming a leader, uh, it's achieving closer to our highest potential that that is the benefit of this type of implementation of a program.
00:39:39.519 --> 00:39:41.039
It's not just the knowledge itself.
00:39:41.199 --> 00:39:43.599
This is not a how to program.
00:39:44.000 --> 00:39:46.800
This is a change program.
00:39:47.119 --> 00:39:48.400
It's a breakthrough.
00:39:48.639 --> 00:39:55.280
And for me, it's when I change, when I become a different person, everything around me changes.
00:39:55.519 --> 00:39:58.880
I'm usually the bottleneck, which is a really empowering thought.
00:39:59.119 -->
00:40:05.599
And so that's the power of something like the Onyx program is that we shift and we change as a person.
00:40:06.960 --> 00:40:08.559
Yeah, uh a hundred percent.
00:40:08.719 --> 00:40:10.960
I want to wrap up with three things.
00:40:11.119 --> 00:40:16.480
So we are going to be putting on a webinar here, and uh and we'll share the dates for that.
00:40:16.639 --> 00:40:24.079
We're gonna put on a webinar where we talk all about this, where people can actually come on to the call and uh and ask questions about it.
00:40:24.320 --> 00:40:31.199
And so it's it's actually gonna be um put out there as a large-scale meeting.
00:40:31.280 --> 00:40:38.800
So you're gonna be able to be on camera or off camera, whichever you prefer, but actually come in and ask questions about this.
00:40:39.199 --> 00:40:48.000
So we've got that coming up in a couple of weeks, and then we have our retreat in June, June 22nd through 26th.
00:40:48.639 --> 00:40:58.239
We're gonna go over everything that we just talked about, and it's limited to 13 attendees, and we're bringing in eight high-level speakers.
00:40:58.400 --> 00:41:01.920
So we're gonna have people from the industry that will be there.
00:41:02.000 --> 00:41:04.480
I'm not gonna take the time to list them out here now.
00:41:04.559 --> 00:41:06.880
Maybe we will in in future episodes.
00:41:07.199 --> 00:41:26.000
But if you're interested in being around people that we just talked about in a situation where we're going to go through the championship formula and help you build that out in a real, intentional, intimate setting in the mountains of Keystone, Colorado.
00:41:26.239 --> 00:41:32.320
We're going to be doing a very short hike on one of the days to go up over the Continental Divide.
00:41:32.480 --> 00:41:38.400
I don't know if many of you know about the Continental Divide or spend much time up there, but it's pretty close to my house.
00:41:38.480 --> 00:41:39.440
So I love it.
00:41:39.599 --> 00:41:43.920
It's uh it's a great place to be, viewed, beautiful views.
00:41:44.159 --> 00:41:56.000
And um, and so if you want more information about that, go to pmsuccess.com forward slash retreat, and you'll be able to see the the pictures of the where we're staying.
00:41:56.079 --> 00:41:58.559
We're staying in luxury estates.
00:41:59.039 --> 00:42:01.039
We have a private chef coming in.
00:42:01.199 --> 00:42:03.440
Mark, I know you were there at the last time.
00:42:04.079 --> 00:42:04.719
Amazing.
00:42:04.960 --> 00:42:06.159
Yeah, fantastic.
00:42:06.320 --> 00:42:07.519
Food was to die for.
00:42:07.599 --> 00:42:16.320
I mean, absolutely some of the best food I've ever had, and we had it day after day, meal after meal, combined with all of this fantastic content.
00:42:17.679 --> 00:42:22.719
Total luxury feasting of the mind, body, and spirit.
00:42:23.280 --> 00:42:24.159
So good.
00:42:24.559 --> 00:42:25.280
It was really good.
00:42:25.440 --> 00:42:31.840
I uh I'm so looking forward to getting back out there because it was a magical time, uh, not just for us, but for all of the attendees.
00:42:31.920 --> 00:42:33.280
Everybody had great things to say.
00:42:33.519 --> 00:42:42.079
If you want to hear what some of the people said, as a matter of fact, if you go to that pmsuccess.com forward slash retreat, there are some testimonials from some of the attendees there.
00:42:42.400 --> 00:42:43.280
Check out for sure.
00:42:43.519 --> 00:42:43.840
Yeah.
00:42:44.079 --> 00:42:51.920
The last thing I want to do is wrap up with just celebrating Mark Brower and being excited that he has joined the Onyx team.
00:42:52.159 --> 00:42:56.960
He brings years and years and years of wisdom and trial and error.
00:42:57.119 --> 00:43:07.199
One of the things I love about Mark is he's not afraid to jump in and try something new and learn and iterate and come out better on the other side.
00:43:07.360 --> 00:43:14.880
And so we're bringing all that experience and plugging that into the Onyx framework and really excited to have you a part of the team.
00:43:15.119 --> 00:43:15.840
Thank you, Tony.
00:43:15.920 --> 00:43:17.360
I'm honored to be part of the team.
00:43:17.599 --> 00:43:23.199
I love being around like-minded, good people changing and transforming together.
00:43:23.360 --> 00:43:25.760
I'm so I'm super excited about it.
00:43:26.480 --> 00:43:27.039
Perfect.
00:43:27.280 --> 00:43:27.519
All right.
00:43:27.599 --> 00:43:33.039
Well, let's give you the last word and get them out of here, and then we will start planning for season two.
00:43:33.280 --> 00:43:35.599
Last word of the day is drink more liquid death.
00:43:35.679 --> 00:43:36.159
It's good for you.
00:43:36.320 --> 00:43:37.920
Hashtag not sponsored.
00:43:38.239 --> 00:43:39.599
Not sponsored.
00:43:40.400 --> 00:43:42.239
Uh thanks for sticking around to the end.
00:43:42.320 --> 00:43:47.119
We look forward to seeing you in season two of the property management success podcast.
00:43:47.360 --> 00:43:48.000
See you soon.
00:43:48.159 --> 00:43:51.119
Thanks for tuning in to the property management success podcast.
00:43:51.199 --> 00:43:56.159
We'll be back with another value packed episode to help you level up your property management game.
00:43:56.239 --> 00:43:59.599
If you've got something valuable out of today's episode, please share it with.
00:44:00.079 --> 00:44:07.519
a friend or colleague, and don't forget to subscribe and leave a review so you never miss out on future insights and strategies and tactics.
00:44:07.679 --> 00:44:10.320
Until next time, here's to your success.