ABOUT THIS EPISODE
Most owners reckon they know where their time goes. They don’t. In this episode I break down the time audit every client does when they start with us. You track every 15 minutes for two weeks, then make decisions on real data instead of gut feel.
Here’s the thing. People think they’re not scrolling their phone much, or that their meetings are all necessary. Then they track it and the reality is completely different. One client just finished their audit and found 12 hours a week of unnecessary meetings. Once you’ve got the data, you can see exactly what’s wrong and fix it.
Here’s what I cover:
-How the time audit works. Track your time in 15-minute blocks for two weeks. Tag each block by category: admin, operations, sales, finance and so on. Then mark it as energising, neutral or draining. We get the whole team doing it, not just the owner.
-The founder spending 44% of his week on draining work. Nearly half his time. He’d slipped back on the tools while building out systems. Now we’re redoing the org chart, because multiple people were doing the same jobs.
-When people are in the wrong seat. His ops manager was spending 30-something percent on draining work, doing client success for marketing when his background is operations. The content creator was spending 29% of her time on admin. If she just did content, the ops manager could do ops, and the owner wouldn’t have to. You can see how it all flows.
-Find the biggest bottleneck first. For this client it was onboarding. For you it might be payment processing, basic automations, your GHL setup or sales. Fix the biggest one, then claw back more time week by week. Automate it, delegate it or eliminate it.
-One person, one role, and fewer meetings. Have someone specifically for admin, finance, marketing and client success, so they get really good at one thing. In my business I have two meetings a week: 10 minutes with the whole team and 20 minutes on client results. That’s it.
Timestamps:
00:00 Intro: you’re not busy, you’re disorganised
00:33 Why every client starts with a time audit
00:56 What you think you’re doing vs what you’re actually doing
01:05 The client wasting 12 hours a week in meetings
01:28 How the time audit works
01:50 The founder spending 44% of his time on draining work
02:15 Redoing the org chart
02:30 The ops manager in the wrong seat
02:59 The content creator spending 29% on admin
03:36 Finding the biggest bottleneck
04:16 Automate, delegate or eliminate
04:52 What owners do with the time they get back
06:01 One person, one role
06:26 My two meetings a week
If you’re a business owner doing $250k to $2m a year and you’ve got no idea where your week actually goes, book a free Leverage Audit with me. We’ll go through your systems and processes, find your biggest bottleneck, and work out what to automate, delegate or delete so you can get your time back and put those hours into growing. Link’s in the description.
Find out how to get 20 hours/week back -https://leveragedceo.com.au/getyourtimeback1
