WEBVTT
00:00:02.399 --> 00:00:08.240
OpenAI announced something about two weeks ago that I think the majority of people overlooked.
00:00:08.400 --> 00:00:23.120
They announced that they were sunsetting the proactive ChatGPT Pulse feature and instead sending some of that compute and those requests to the updated Chat GPT tasks.
00:00:23.280 --> 00:00:27.039
And I think that for the most part, people overlooked this for two major reasons.
00:00:27.280 --> 00:00:32.320
Number one, I think hardly anyone was using Chat GPT Pulse.
00:00:32.479 --> 00:00:34.560
I think those that were using it loved it.
00:00:34.719 --> 00:00:39.439
Me, not so much, but you did have to be on the$200 a month pro plan.
00:00:39.520 --> 00:00:44.399
So I don't think a lot of people looked at this announcement and cared because not a lot of people were using it.
00:00:44.560 --> 00:00:49.840
And when they said, hey, instead we're getting chat GPT tasks, well, those were rolled out last year.
00:00:50.079 --> 00:00:52.880
So people just assumed nothing new to see here.
00:00:53.039 --> 00:00:54.079
Let's move on.
00:00:54.320 --> 00:01:19.519
But you are absolutely wrong because if you didn't read the fine print, but don't worry, I do, you probably missed some of the new features that OpenAI also included with the new Chat GPT tasks and just some of the dev stuff behind the scenes that's quietly been updated and maybe just not well documented on OpenAI's website.
00:01:19.680 --> 00:01:21.359
So we're gonna be going over that today.
00:01:21.439 --> 00:01:31.200
I'm gonna show you exactly what ChatGPT tasks are, what's new, how to use them, and give you my five secret shortcuts that you can use today.
00:01:31.439 --> 00:01:34.239
So here is the big picture.
00:01:34.640 --> 00:01:38.319
Chat GPT tasks quietly got crazy powerful.
00:01:38.400 --> 00:01:41.120
And like I said, I don't think enough people are using them.
00:01:41.200 --> 00:01:49.280
Uh so earlier this month, ChatGPT announced the sunsetting of Pulse, but the re-entry and updated version of ChatGPT tasks.
00:01:49.439 --> 00:01:55.359
So it's now easier to use ChatGPT tasks and they work in more places, which is a big unlock.
00:01:55.439 --> 00:01:57.439
And we're gonna get to that here in a bit.
00:01:57.599 --> 00:02:03.920
And ChatGPT tasks, I think, if nothing else, they're a great what I call gateway agent.
00:02:04.079 --> 00:02:20.240
So if you've still been kind of turned off by codecs, as amazing as I think it is, because you're like, oh, I'm not too technical, or maybe if you don't have access to workspace agents inside of ChatGPT, or if you haven't used those, well, start using ChatGPT tests.
00:02:20.400 --> 00:02:36.719
I guarantee you, if they gave it a different name and gave it a button, this thing would have gone viral, but it's kind of hard to find and it's not a lot of marketing around it, which is why I think this is probably one of the most underrated features in AI today.
00:02:36.879 --> 00:02:40.960
So stick with me on today's AI at work on Wednesday show.
00:02:41.039 --> 00:02:46.159
And here's what you're gonna learn you're gonna know what tasks are, how they work, and the different ways you can use them.
00:02:46.319 --> 00:02:53.039
You're gonna know how to combine the best silent features of Chat GPT with the updated task settings.
00:02:53.120 --> 00:03:00.639
And I'm gonna give you at the end my five secret shortcuts that no one is talking about, and you can use them today.
00:03:00.879 --> 00:03:01.599
Sound good?
00:03:01.759 --> 00:03:04.400
Yeah, this one is gonna be a fast one.
00:03:04.560 --> 00:03:11.840
Uh, welcome to everyday AI and our Wednesday seek uh segments, putting AI to work on Wednesdays.
00:03:11.919 --> 00:03:15.280
So if you're new here, this everyday AI thing is for you.
00:03:15.360 --> 00:03:22.719
It's an unedited, unscripted live stream podcast, and free daily newsletter helping business leaders like you and me keep up with all the AI advancements.
00:03:22.879 --> 00:03:24.240
I tell you how to use them.
00:03:24.400 --> 00:03:31.280
You cut the BS, you show up to work, the smartest person in AI, and you will use all this information to grow your company and career.
00:03:31.439 --> 00:03:36.719
So it starts here, but make sure you go to your everydayai.com, sign up for the free daily newsletter.
00:03:36.800 --> 00:03:42.479
And if you haven't already, please subscribe to the podcast on Spotify or Apple Podcasts.
00:03:42.560 --> 00:03:49.199
And make sure you do check out that newsletter because there was a ton, a ton of updates uh yesterday in the world of AI.
00:03:49.280 --> 00:03:57.759
I mean, great stuff from Notebook LM, uh, Claude, we got Sonnet 5, we got updates from Chat GBT, so make sure to check out the newsletter.
00:03:57.919 --> 00:04:00.800
But let's get into Chat GBT tasks.
00:04:00.960 --> 00:04:03.759
Because, like I said, people didn't look at this.
00:04:03.919 --> 00:04:18.480
And I do think that this is probably the most underrated feature inside of Chat GPT because for non-technical people who are maybe saying, Oh, I'm I'm not really big on the Agectic Harness, I'm more of an old school chat GPT person.
00:04:18.639 --> 00:04:19.279
Well, great.
00:04:19.439 --> 00:04:24.079
Uh chat GPT, chat GPT tasks are definitely going to be for you.
00:04:24.480 --> 00:04:30.000
So if this episode is helpful, make sure you check out the show notes, find the LinkedIn URL.
00:04:30.079 --> 00:04:36.399
We always put that every single day in the show note, repost this, and I will send you the guide that we put together, which is a banger.
00:04:36.480 --> 00:04:39.839
I only do about two of these a month because they take a lot of time to put together.
00:04:40.000 --> 00:04:50.160
So we put together our Chat GPT tasks cheat sheet, which is a practical checklist and 15 starter tasks for beginners to level up with the updated Chat GPT tasks.
00:04:50.240 --> 00:04:53.279
So you don't gotta pay anything, just go repost this and I'll send it.
00:04:53.439 --> 00:05:01.199
So here's what's new inside of Chat GPT tasks and a little uh bit of a precursor on what they are from OpenAI's website.
00:05:01.360 --> 00:05:15.680
They said we're making scheduled tasks easier to create and manage in Chat GPT with a dedicated scheduled page, improving task creation and editing flows, more flexible scheduling options, and better notifications.
00:05:15.920 --> 00:05:25.360
User can schedule one-off and recurring tasks and also ask chat GPT to check for changes and notify them when there's a meaningful update.
00:05:25.680 --> 00:05:35.120
Uh, so like I said, they kind of tied in this uh task feature upgrade with the sunsetting of Chat GPT Pulse.
00:05:35.279 --> 00:05:38.959
Um, which, you know, like I said, I don't think a lot of people use this.
00:05:39.120 --> 00:05:42.399
I was actually super excited uh when ChatGPT Pulse was announced.
00:05:42.480 --> 00:05:46.800
It was supposed to be this uh proactive agent that just showed up every single day.
00:05:46.959 --> 00:05:55.519
There was a dedicated spot and the mobile app, and it was, you know, based on your history, it was kind of like almost like a news feed, right?
00:05:55.680 --> 00:05:57.199
Of what was supposed to be helpful.
00:05:57.360 --> 00:05:59.759
I didn't like it because I didn't think it was very steerable.
00:05:59.839 --> 00:06:05.120
I talked about it many times on the show, but uh they said we're retiring pulse in the next 14 days.
00:06:05.279 --> 00:06:06.480
This was from last week.
00:06:06.560 --> 00:06:08.480
Uh, and they said, Why are you removing pulse?
00:06:08.720 --> 00:06:13.600
So OpenAI said proactive work remains an important part of making Chat GPT more useful.
00:06:13.680 --> 00:06:20.959
With Pulse, we learned that proactive experiences are most useful when they're personalized, action-oriented, and steerable by the user.
00:06:21.120 --> 00:06:31.600
We also saw a strong engagement with tasks after introducing them in the pulse surface, showing that people uh showing that people value having a dedicated place for proactive work.
00:06:31.680 --> 00:06:40.240
We're bringing those learnings back into scheduled tasks so users can keep getting useful updates and recurring help in a more focused experience.
00:06:40.399 --> 00:06:53.920
So this I'm glad they actually are getting rid of Pulse because the other thing is when they introduced Pulse, uh, if you were on that$200 a month pro plan, they took away some of the basic scheduling features of ChatGPT tasks.
00:06:54.160 --> 00:07:00.560
So I have a lot of paid ChatGPT accounts, I have a lot of paid Claude accounts, I have multiple paid Gemini accounts, uh, right.
00:07:00.639 --> 00:07:03.920
So one thing that I hated is to still use schedule tasks.
00:07:04.160 --> 00:07:14.000
I had to switch off my pro account, which had the best uh usage limits and the best features, and I had to switch over uh to my team or my chat GPT plus account.
00:07:14.160 --> 00:07:21.920
Uh, but you if you are on any paid plan, uh you do have access to the new and updated Chat GPT tasks.
00:07:22.079 --> 00:07:29.360
So uh there are limitations, and if I'm being honest, I'm not a big fan of these limits because they're very limited.
00:07:29.519 --> 00:07:31.279
Uh so I don't know.
00:07:31.600 --> 00:07:36.800
Maybe they found that people are really overusing these uh within each task.
00:07:36.959 --> 00:07:39.199
I don't know, but they're kind of low, if you ask me.
00:07:39.360 --> 00:07:47.439
So on the Go plan, which is kind of the step, uh the paid, I think is like seven or eight dollars a month, you can schedule three tasks.
00:07:47.600 --> 00:07:51.519
Uh, if you're on the$20 a month plan, you can schedule five tasks.
00:07:51.680 --> 00:07:54.160
If you're on a team plan, you can do 10.
00:07:54.240 --> 00:07:59.680
And then if you are a pro or enterprise user, uh you can schedule up to 15 tasks.
00:07:59.839 --> 00:08:00.399
All right.
00:08:00.959 --> 00:08:03.360
So let's look live.
00:08:03.519 --> 00:08:20.000
This one, the actual live version is not going to be as hands-on as we might normally do on our AI uh uh AI working Wednesday shows, uh, just because so many of these things are gonna surface confidential proprietary information.
00:08:20.160 --> 00:08:20.639
Uh, right.
00:08:20.800 --> 00:08:26.319
So uh I have some examples that I'm gonna show you, some best practices when using Chat GPT tasks.
00:08:26.480 --> 00:08:34.159
But normally on our Wednesday shows, I tell you, oh, make sure to go to our website because we have the video version of this and you're gonna want to see the video version.
00:08:34.320 --> 00:08:37.039
Uh, this one, not as important, right?
00:08:37.120 --> 00:08:40.240
But uh, we're still going to do this nonetheless.
00:08:40.720 --> 00:08:43.759
So let's go in live stream audience.
00:08:43.840 --> 00:08:45.200
Let me know if you can see my screen.
00:08:45.279 --> 00:08:46.480
That would be super helpful.
00:08:46.639 --> 00:08:53.440
All right, but it's a dedicated URL that you can actually go and find these if you ever can't.
00:08:53.519 --> 00:08:57.039
Uh, luckily, they're back on the ChatGPT sidebar.
00:08:57.360 --> 00:09:02.320
Before they got taken away, and even when they were first introduced, uh, they took away the sidebar.
00:09:02.480 --> 00:09:05.519
So literally the only place that you could get there was the URL.
00:09:05.679 --> 00:09:12.320
Uh, so, anyways, you can just go to chat gpt.com slash scheduled and it will show you all of your scheduled tasks.
00:09:12.399 --> 00:09:19.600
Uh, or they do have a redirect because it used to be chat gpt.com slash tasks that will redirect you to the scheduled tasks.
00:09:19.759 --> 00:09:23.039
Or if you go on this sidebar, it is back there.
00:09:23.200 --> 00:09:29.440
So um, it's actually the fourth option down in your chat GPT sidebar, which they updated by the way.
00:09:29.600 --> 00:09:34.559
They updated this on the web and on mobile, and it looks really freaking clean.
00:09:34.720 --> 00:09:41.440
All right, I wasn't a big fan of the old uh kind of UX um of the ChatGPT sidebar.
00:09:41.519 --> 00:09:47.279
I know it's a very particular nitpicky thing, but now they went from maybe like third place to first place.
00:09:47.360 --> 00:09:47.919
It is really good.
00:09:48.080 --> 00:09:55.679
I do like uh the new Google Gemini um uh kind of sidebar, but that I don't know what it is, it's super clean, anyways.
00:09:55.759 --> 00:10:03.120
Uh, you on the sidebar, if you look for the fourth uh kind of icon down, you can click scheduled, and that's gonna bring you to all of your scheduled tasks.
00:10:03.279 --> 00:10:08.720
So I'll I've just been doing a lot of uh I took out some of my normal ones, I'll put them back in uh later.
00:10:08.879 --> 00:10:22.879
So just been doing some testing of some different features, but essentially you have a prompt box there um on the schedule task page that you can enter in a scheduled prompt uh that will become a task.
00:10:23.039 --> 00:10:25.200
However, do not use this.
00:10:25.519 --> 00:10:27.360
Don't use this, it's a trap.
00:10:27.519 --> 00:10:28.879
Uh, here's why.
00:10:29.039 --> 00:10:34.480
Um, at least as of right now, uh you'll notice one thing that's kind of missing.
00:10:34.639 --> 00:10:38.879
Uh you can't choose which model to use.
00:10:39.120 --> 00:10:39.600
All right.
00:10:39.759 --> 00:10:41.919
And to me, that's a big no-no.
00:10:42.240 --> 00:10:50.480
Uh, so in my testing, when you go to this scheduled um task page, it is a minimal interface.
00:10:50.559 --> 00:10:51.600
It makes it very easy.
00:10:51.679 --> 00:10:55.919
But you know, what I think OpenAI is trying to do is they're trying to make this as easy as possible.
00:10:56.000 --> 00:10:56.399
Uh, right.
00:10:56.480 --> 00:10:58.879
They're saying, hey, go in there, just type a prompt.
00:10:58.960 --> 00:11:01.600
You use natural language, you don't have to configure anything.
00:11:01.679 --> 00:11:14.240
It's not like you're setting up, you know, if you've ever done any workflow automations or, you know, mapping things, uh, you know, old school Zapier, N8N, make, etc., robotic process automation, none of that.
00:11:14.320 --> 00:11:19.440
It is a stripped out naked uh prompt text box with nothing else.
00:11:19.519 --> 00:11:21.279
And to me, that's a big miss.
00:11:21.440 --> 00:11:24.240
So uh I would not schedule tasks this way.
00:11:24.399 --> 00:11:36.879
You can go in and edit them and see what's running in the chatgpt.com slash scheduled, but I would not put them in mainly because, well, you can't um have control over what model you use.
00:11:37.039 --> 00:11:37.360
Okay.
00:11:37.600 --> 00:11:43.360
So now I'm just back on the normal interface and I just have a kind of a prompt setup.
00:11:43.519 --> 00:11:46.799
So this is an example of how you could schedule a task.
00:11:47.039 --> 00:11:51.600
So uh I just typed in schedule a recurring task at 7 a.m.
00:11:51.759 --> 00:11:54.000
every day that scans my Gmail.
00:11:54.080 --> 00:11:54.399
Okay.
00:11:54.559 --> 00:11:59.200
So one thing to talk, and we'll see this as we go on and unpack this a little bit.
00:11:59.360 --> 00:12:04.240
It's all about stacking what you already have inside of Chat GPT.
00:12:04.399 --> 00:12:09.840
So in this case, um I have different apps connected to my ChatGPT account.
00:12:10.000 --> 00:12:17.440
So if you're watching, you'll see the three that I'm referencing here are my connected Gmail, which indexes automatically, which is really cool.
00:12:17.600 --> 00:12:20.720
Uh, my Google Calendar and my Google Drive.
00:12:20.879 --> 00:12:28.399
So when I'm reading out this prompt, you can probably see why this would be super helpful because uh ChatGPT has access to all of this.
00:12:28.480 --> 00:12:43.679
And for a lot of busy people that live and die by their by their email, their calendar, and their storage, which is like me, you probably pre-AI uh would spend a lot of time manually going into all of these three places.
00:12:43.759 --> 00:12:48.879
So you could say, you know, your Outlook, your Outlook calendar, and your SharePoint, right?
00:12:48.960 --> 00:12:50.399
Or Teams or whatever.
00:12:50.559 --> 00:12:51.039
Uh, right.
00:12:51.200 --> 00:13:03.679
So now in the AI era, we were just pro uh, you know, reactively prompting because you know, you'd go in here and say, hey, you know, I can at least have this prompt that would go in there.
00:13:03.919 --> 00:13:09.039
Now uh it with task, it is proactively getting all of this and scheduling it.
00:13:09.120 --> 00:13:11.200
So you don't even have to do this every single day, right?
00:13:11.279 --> 00:13:13.120
You set it up once with natural language.
00:13:13.279 --> 00:13:17.039
So, anyways, I said schedule a recurring task at 7 a.m.
00:13:17.279 --> 00:13:23.759
Uh, every day that scans my at Gmail and my at calendar uh to triage my day.
00:13:23.919 --> 00:13:31.039
Also use Google Drive and research the web as needed to enrich and verify based on my chat history.
00:13:31.200 --> 00:13:39.519
Here we go, and what you know about me and my priorities, suggests next steps, drafted email responses, projects to focus on focus on, etc.
00:13:39.759 --> 00:13:42.240
So I'm gonna go ahead and click enter there.
00:13:42.639 --> 00:13:43.120
All right.
00:13:43.279 --> 00:13:47.600
So for our live stream audience, uh, you'll see something if you haven't used TAS yet.
00:13:47.679 --> 00:13:50.559
It's gonna be a new-ish interface uh that comes up.
00:13:50.639 --> 00:13:59.759
You're gonna see a new little button that would normally not uh go through, but essentially I can click here, see exactly uh what Chat GPT is doing.
00:13:59.919 --> 00:14:00.559
Um, right.
00:14:00.639 --> 00:14:04.879
So it's going through, it's um saying that I'm gonna go.
00:14:04.960 --> 00:14:20.080
Uh, you know, if you look on the thinking trace on the right hand side, uh, which is for this, I chose extra high thinking uh because if I'm not sitting in front of my computer, I don't want the GPT 5.5 instant doing this very important morning triage for me.
00:14:20.240 --> 00:14:20.720
Uh, right.
00:14:20.799 --> 00:14:23.279
I want to use the best model available.
00:14:23.440 --> 00:14:32.320
Uh so you'll see here it's going through, it's looking through all of these tools, uh, and it's setting up this um scheduled automation.
00:14:32.399 --> 00:14:38.559
All right, so we're gonna give that a quick second, and I'm gonna go back in to show you how to edit and check on these things.
00:14:38.879 --> 00:14:44.320
So um as an example, uh, let me go ahead and do this one.
00:14:45.600 --> 00:14:45.919
Okay.
00:14:46.480 --> 00:14:49.039
So this is one just as a test.
00:14:49.200 --> 00:14:53.679
I said every day, uh, every day at three, let me go back.
00:14:54.480 --> 00:14:55.360
Here we go.
00:14:55.600 --> 00:14:59.039
So uh I said every day at 3.02 p.m.
00:14:59.200 --> 00:15:10.159
create a schedule task that checks the stocks for Cerebros, Nvidia, Google, SpaceX, and Meta, and create an interactive chart using writing blocks formally canvas mode.
00:15:10.240 --> 00:15:13.519
Uh so that was one of my schedule prompts.
00:15:13.679 --> 00:15:20.480
So there's you can hover over it and you can either edit the actual prompt and you can just edit it in natural language.
00:15:20.720 --> 00:15:22.639
You can also see the frequency.
00:15:22.720 --> 00:15:26.559
So, right now, uh the repeat on this is custom.
00:15:26.720 --> 00:15:35.360
Uh, it runs daily, uh, right, and then it has a time there that I can go and then you can put in end date.
00:15:35.519 --> 00:15:40.960
So maybe you only want to run this, let's just say you want to run this every single day for three weeks or whatever.
00:15:41.120 --> 00:15:41.600
Uh right.
00:15:41.679 --> 00:15:47.759
So you can repeat this hourly, daily, on weekdays, weekly, monthly, uh, or custom.
00:15:47.919 --> 00:15:48.240
All right.
00:15:48.399 --> 00:15:52.879
And then you can set any time and any duration, and then you can edit it as you want.
00:15:53.039 --> 00:16:03.039
You can pause any of these as well, because, like I said, depending on your plan, you only have a certain number of active, um, active runs or active schedule tests.
00:16:03.200 --> 00:16:07.919
And then at any point, you can click on it, and then you can click uh view conversation.
00:16:08.080 --> 00:16:11.360
So this is going to keep all of this in the same chat thread.
00:16:11.440 --> 00:16:24.799
And that part is very important because if you are working on a project, let's say you're managing a project, and every single day, maybe there's updates in I don't know, Slack and Gmail, and HubSpot, etc.
00:16:25.120 --> 00:16:27.200
And you might want to share that context, right?
00:16:27.279 --> 00:16:32.159
So maybe every day, let's just say you're a project manager, uh, marketing director, etc.
00:16:32.480 --> 00:16:39.919
Uh, and one of your big tasks or one of your big projects that you're working on uh is well, that one project and it's driving everything.
00:16:40.000 --> 00:16:44.879
And every single day you're going into your email and your Slack and your HubSpot and you're checking all these things, right?
00:16:45.039 --> 00:16:59.200
As long as you number one, have access to use these apps inside of ChatGPT, it's going to automatically not only pull all of those things at the time that you schedule it, but it's also going to keep that context in mind as long as you tell it to in the scheduled prompt.
00:16:59.360 --> 00:17:07.039
All right, but you'll see here, at least in the results, you know, give me a nice, uh, very minimalist chart here, right?
00:17:07.119 --> 00:17:12.799
It pulled all the latest prices uh for those companies that I that I was watching.
00:17:12.960 --> 00:17:14.000
So I do this a lot.
00:17:14.079 --> 00:17:22.559
I check on different AI stocks, uh, right, that I might have in my portfolio, or I'm just curious on how the news of the day is impacting them.
00:17:22.720 --> 00:17:33.519
So this is something that I'll probably start using, you know, get a big list of all the ones that I care about, uh, you know, tweak it so I get it to look just how I want, have it to run maybe, I don't know, two or three times a day.
00:17:33.680 --> 00:17:35.039
And then I can just go in and check.
00:17:35.119 --> 00:17:41.519
But having it in the same thread, like I said, is a big unlock as well because it's gonna keep all of that context in mind.
00:17:41.680 --> 00:17:46.000
All right, so let's just quickly check over uh on my triage.
00:17:46.559 --> 00:17:47.680
There we go.
00:17:48.319 --> 00:17:50.799
All right, so it is scheduled.
00:17:50.880 --> 00:17:55.200
So it says scheduled daily command triage will run every day at 7 a.m.
00:17:55.519 --> 00:17:57.839
Central starting July 1st.
00:17:58.160 --> 00:18:02.799
All right, so let's go ahead, open the sidebar, go into scheduled.
00:18:06.960 --> 00:18:08.079
There we go.
00:18:08.319 --> 00:18:09.359
And there it is.
00:18:09.519 --> 00:18:12.319
There is my daily uh command triage.
00:18:12.720 --> 00:18:18.079
And essentially, it took my simple prompt and it expanded the prompt as well.
00:18:18.160 --> 00:18:36.160
So, similarly, if you ever remember the uh kind of conversational GBT builder where you could give it a very simple prompt and then it makes it much longer and much more detailed, always make sure to go check that because it took my my little uh you know two and a half sentence prompt and it turned it into like four paragraphs.
00:18:36.240 --> 00:18:39.279
But that's one of the reasons is I use that extra high thinking mode.
00:18:39.440 --> 00:18:53.039
So obviously, before I start relying on this, number one, I would go in and click run now and check the results uh so you don't have to wait until the scheduled time, but also look on the right hand side and see the actual prompt that it used.
00:18:53.200 --> 00:18:57.039
All right, so that wraps it for at least the live portion.
00:18:57.200 --> 00:19:02.319
Like I said, not doing a ton of things live, but I wanted to show you uh some of the pros and the cons.
00:19:02.480 --> 00:19:10.480
But let's get back into the five secret Chat GPT task shortcuts that you need to start using today.
00:19:10.640 --> 00:19:14.720
So number one MCPs.
00:19:14.960 --> 00:19:17.680
So I actually have no clue when this happened.
00:19:18.000 --> 00:19:21.440
Okay, so about uh when was this?
00:19:21.680 --> 00:19:22.799
The end of April.
00:19:22.880 --> 00:19:31.039
Uh, because I was actually in San Francisco, uh, had a bunch of meetings, and I believe I chatted with a few open AI people, and this came up in passing.
00:19:31.200 --> 00:19:34.960
But I remember at least it was literally the last week of April.
00:19:35.200 --> 00:19:43.200
For whatever reason, MCP uh access was not available uh to people on individual paid plans.
00:19:43.359 --> 00:19:48.079
And suddenly I looked at the developer blog, I looked at all these things.
00:19:48.240 --> 00:19:51.279
It said, right, they said they gave access back in uh October.
00:19:51.519 --> 00:19:55.359
They didn't, I was checking weekly, uh, gave up at some point.
00:19:55.519 --> 00:20:00.160
But let's talk about the combination of tasks and MCPs and why this is really important.
00:20:00.319 --> 00:20:03.920
So if you don't know MCPs, that's model context protocol.
00:20:04.000 --> 00:20:11.279
This is essentially the glue that brings together uh all of the different AI apps that don't have direct connectors.
00:20:11.440 --> 00:20:17.839
So obviously, ChatGPT has a great selection of apps, but it doesn't have everything you need.
00:20:18.000 --> 00:20:24.240
But I would say most modern SaaS application or enterprise software has an MCP server.
00:20:24.400 --> 00:20:33.599
So um if you go into settings inside of your ChatGPT account, if you go into apps and then advanced settings, there's something new called developer mode.
00:20:33.839 --> 00:20:36.960
So developer mode in and of itself is not new.
00:20:37.119 --> 00:20:47.839
However, it was not worth using for a while because previously, when you enabled developer mode, it actually disabled a lot of the basic features and functionality of ChatGPT.
00:20:48.000 --> 00:20:50.079
Like this was back in late 2025.
00:20:50.240 --> 00:20:54.000
I remember when you enabled developer mode, it couldn't search the web, right?
00:20:54.160 --> 00:20:59.680
So I don't know why, if it was a bug, if it was a known thing, but they didn't really announce when they updated it.
00:20:59.920 --> 00:21:03.359
And that's number one, but number two, well, now paid plan.
00:21:03.680 --> 00:21:18.240
So if you are on the$20 ChatGPT Plus or the$200 Chat GPT Pro account, if you go into apps uh or sorry, go into your settings, apps, advanced settings, you can now toggle on developer mode, which allows you to connect MCPs, which is huge, right?
00:21:18.400 --> 00:21:20.240
So for me, small example, right?
00:21:20.319 --> 00:21:22.799
I use Bee High for our email newsletter.
00:21:22.960 --> 00:21:42.880
There is no official app um for um chat GPT, well, or any, because a lot of what a lot of companies are doing now, instead of you know trying to get an uh an official integration, you know, with ChatGPT and Claude and Gemini and Grok and Perplexity and all these other ones, instead they're just saying, oh, MCP, and then anyone can use it.
00:21:43.039 --> 00:21:43.440
All right.
00:21:43.519 --> 00:21:46.079
But uh ChatGPT actually was a little behind.
00:21:46.160 --> 00:21:50.319
I think Claude led uh in MCP, maybe Microsoft and Google.
00:21:50.400 --> 00:21:53.119
Uh, and finally ChatGPT caught up.
00:21:53.279 --> 00:21:57.839
So this is huge being able to use MCPs and tasks.
00:21:58.079 --> 00:21:59.680
So all of these services, right.
00:22:00.160 --> 00:22:04.960
I use dozens of MCPs and now I can schedule them all in natural language.
00:22:05.119 --> 00:22:15.119
So I can just say, hey, here's the eight different pieces of software that I go into every single day and check different metrics that don't have a direct integration in ChatGPT, or I can mix and match them, right?
00:22:15.279 --> 00:22:26.559
Here's the five you know services, you know, like Gmail and Google Calendar and Slack and you know all these other things, plus these other ones that maybe are a little smaller or a little more niche.
00:22:26.640 --> 00:22:30.720
I can bring them all together with a new uh developer mode MCP.
00:22:30.880 --> 00:22:31.279
All right.
00:22:31.440 --> 00:22:33.519
Number two, the number two secret.
00:22:33.839 --> 00:22:38.079
Y'all, quietly apps are more agentic than ever.
00:22:38.240 --> 00:22:41.759
And that changes what happens with ChatGPT tasks.
00:22:41.839 --> 00:22:48.640
Let me just rewind you back to uh fall 2025 when ChatGPT tasks were first announced.
00:22:49.039 --> 00:22:51.839
Uh I think it was uh let me let me double check that.
00:22:52.000 --> 00:22:54.960
Uh Chat GPT first announced.
00:22:55.119 --> 00:23:00.480
Uh I think it was back in September of oh no, I'm completely wrong.
00:23:00.720 --> 00:23:04.160
Um it was early, early 2025.
00:23:04.319 --> 00:23:11.039
All right, so back during that time, uh, they were actually not even called uh apps, uh, right.
00:23:11.119 --> 00:23:14.240
So they were integrations or connectors, all right.
00:23:14.400 --> 00:23:18.079
But early on, right, when you could schedule all these tasks, right?
00:23:18.160 --> 00:23:28.240
Like a year ago, let's say, basically they were write or sorry, read only, and they were very limited in terms of what all of these apps could actually do.
00:23:28.559 --> 00:23:34.720
Now apps are getting more and more agentic with more and more read-write capabilities.
00:23:34.799 --> 00:23:35.920
It's a two-way street.
00:23:36.079 --> 00:23:36.960
A good example.
00:23:37.119 --> 00:23:51.200
Well, do you know that if you're using the Gmail app, you can have it automatically send emails, not just read them, not just manage your inbox and flag things, mark them as on red, you know, bulk, do all these different bulk actions.
00:23:51.279 --> 00:23:57.519
But yeah, you can literally send emails without even clicking a button anymore.
00:23:57.920 --> 00:23:58.640
All right, all right.
00:23:58.799 --> 00:24:01.039
I don't let me just say this.
00:24:01.599 --> 00:24:03.440
I don't advise most people to do this.
00:24:03.519 --> 00:24:05.440
I'm just using this as one extreme example.
00:24:05.519 --> 00:24:05.839
All right.
00:24:05.920 --> 00:24:11.200
So you could, in theory, let's just say you manage an inbox that always gets the same type of emails every day.
00:24:11.359 --> 00:24:16.480
You could just create something conversationally that says when you get this email, do this, and yes, it can actually send an email.
00:24:16.640 --> 00:24:19.200
All right, uh, so apps are getting more and more agentic.
00:24:19.359 --> 00:24:22.079
Number three, you can practice for this super app.
00:24:22.240 --> 00:24:23.920
Yeah, this one is actually a secret.
00:24:24.079 --> 00:24:34.559
I posted about this, I didn't see anyone else, but essentially, we all know that codecs is the future super app, and OpenAI is doing a lot to kind of merge and bring Chad GPT and Codex together.
00:24:34.720 --> 00:24:39.759
One small little thing that happened last week, uh, and this was actually a codex update.
00:24:39.839 --> 00:24:45.519
So Codecs updated and its automations platform became a scheduled platform.
00:24:45.680 --> 00:24:59.440
And instantly, right, I actually had on my screen, I had my um my Mac Studio up virtually and then my MacBook Pro, and I updated one and I was comparing them, and I'm like, oh wait, this is definitely to prepare for the super app.
00:24:59.519 --> 00:25:00.000
Uh right.
00:25:00.079 --> 00:25:08.799
So now instead of having automations in codecs and scheduled tasks in ChatGPT, now they're both just called scheduled tasks.
00:25:08.960 --> 00:25:09.359
All right.
00:25:09.440 --> 00:25:19.599
So this is merging and laying the groundwork and the foundation, I think, for eventually the super app to work a little bit more and merging ChatGPT's capabilities with Codecs' capabilities.
00:25:19.759 --> 00:25:20.720
So there you go.
00:25:20.880 --> 00:25:22.160
Uh talk about a secret.
00:25:22.240 --> 00:25:23.039
No one knows that.
00:25:23.119 --> 00:25:25.119
Uh well, except for the people at OpenAI.
00:25:25.920 --> 00:25:26.319
All right.
00:25:26.400 --> 00:25:28.880
Uh, and for the like 10 people that follow me on Twitter.
00:25:29.039 --> 00:25:29.359
All right.
00:25:29.440 --> 00:25:31.680
Uh, number four, and this is a big one.
00:25:32.000 --> 00:25:35.279
Uh tasks work inside of projects now, which is great.
00:25:35.440 --> 00:25:45.200
So tasks have always worked with like chat uh like deep research, um, and you know, working with any files that you upload and all those things, but to be able to use it in projects is great.
00:25:45.279 --> 00:25:51.839
So it doesn't work with voice mode, it doesn't work with uh custom GPTs, but you can work inside projects.
00:25:51.920 --> 00:25:55.440
Uh so that means you can have uh shared, right?
00:25:55.519 --> 00:25:58.160
And this is big for teams because teams can share projects.
00:25:58.319 --> 00:25:59.759
So I just did this as an example.
00:25:59.839 --> 00:26:03.279
I created an example project called it MBA test.
00:26:03.599 --> 00:26:08.559
I just put in custom instructions that said make sure in every single response, say something about the MBA.
00:26:08.720 --> 00:26:13.279
And then my schedule task inside this project was every day at 3:31 p.m.
00:26:13.599 --> 00:26:16.960
create a scheduled task to tell me one fact about LLMs.
00:26:17.039 --> 00:26:18.160
And then, you know, it did that.
00:26:18.240 --> 00:26:21.920
And then it said, think of it like an MBA player who has practiced millions of shots.
00:26:22.079 --> 00:26:24.960
They aren't consciously recalling every previous attempt.
00:26:25.039 --> 00:26:30.160
They've internalized patterns that let them make the next move more quickly and fluidly.
00:26:30.319 --> 00:26:31.680
So uh that's huge.
00:26:31.759 --> 00:26:32.960
I'm a big fan of projects.
00:26:33.039 --> 00:26:37.920
I use them uh, you know, extensively in Chat GPT and Claude when I'm working on the web.
00:26:38.000 --> 00:26:41.279
So now that tasks work inside of projects, big unlock.
00:26:41.440 --> 00:26:45.200
And then number five, last but not least, stacking memory.
00:26:45.359 --> 00:26:52.079
My gosh, talk about the easiest way to get huge instant value out of chat GPT tasks without doing any work.
00:26:52.240 --> 00:26:54.960
So I did this little uh prompt here.
00:26:55.119 --> 00:27:09.839
I said, now, based on my chat history and what you know about me in my connected chat GPT apps, please suggest 10 specific prompts that use one or more apps that I could run on a recurring basis as a scheduled task inside of ChatGPT.
00:27:10.000 --> 00:27:15.759
Make them copy and paste ready, including a placeholder at sign in front of the app, like at Gmail, take your time.
00:27:16.000 --> 00:27:19.119
And it went, I'm not going to show you everything because there's a lot of personal things in there.
00:27:19.200 --> 00:27:32.319
But my gosh, running this and I used uh the I think pro or thinking high, it gave me some amazing ideas that were literally copy and paste ready for a bunch of these tasks that I maybe hadn't even thought of.
00:27:32.400 --> 00:27:39.440
Because the good thing about ChatGPT's memory and cross-chat history is it's connecting all the dots from all of these different chats that you may not even be thinking.
00:27:39.519 --> 00:27:46.480
So maybe you're using ChatGPT all the time for the same type of recurring task and you just don't know it.
00:27:46.640 --> 00:27:48.160
So that's a great unlock.
00:27:48.240 --> 00:27:52.160
Those are the five secret shortcuts that you should start using today.
00:27:52.319 --> 00:28:02.400
So I hope this was helpful unraveling a little bit on Chat GPT tasks so you know what they are, what's new, how they work, and the five secret shortcuts to use them today.
00:28:02.480 --> 00:28:09.839
So make sure uh to share and repost this on LinkedIn, and I will send you the Chat GPT tasks cheat sheet.
00:28:10.000 --> 00:28:16.480
It is great, it is in depth and it includes a checklist and 15 starter tasks for beginners to level up.
00:28:16.640 --> 00:28:18.240
All right, I hope this was helpful.
00:28:18.400 --> 00:28:19.359
Thank you for tuning in.
00:28:19.440 --> 00:28:22.400
Please, if you haven't already, go to your everydayai.com.
00:28:22.480 --> 00:28:23.519
Uh, thanks for tuning in.
00:28:23.680 --> 00:28:26.400
We'll see you back tomorrow and every day for more everyday AI.
00:28:26.480 --> 00:28:27.519
Thanks, y'all.
00:00:02.399 --> 00:00:08.240
OpenAI announced something about two weeks ago that I think the majority of people overlooked.
00:00:08.400 --> 00:00:23.120
They announced that they were sunsetting the proactive ChatGPT Pulse feature and instead sending some of that compute and those requests to the updated Chat GPT tasks.
00:00:23.280 --> 00:00:27.039
And I think that for the most part, people overlooked this for two major reasons.
00:00:27.280 --> 00:00:32.320
Number one, I think hardly anyone was using Chat GPT Pulse.
00:00:32.479 --> 00:00:34.560
I think those that were using it loved it.
00:00:34.719 --> 00:00:39.439
Me, not so much, but you did have to be on the$200 a month pro plan.
00:00:39.520 --> 00:00:44.399
So I don't think a lot of people looked at this announcement and cared because not a lot of people were using it.
00:00:44.560 --> 00:00:49.840
And when they said, hey, instead we're getting chat GPT tasks, well, those were rolled out last year.
00:00:50.079 --> 00:00:52.880
So people just assumed nothing new to see here.
00:00:53.039 --> 00:00:54.079
Let's move on.
00:00:54.320 --> 00:01:19.519
But you are absolutely wrong because if you didn't read the fine print, but don't worry, I do, you probably missed some of the new features that OpenAI also included with the new Chat GPT tasks and just some of the dev stuff behind the scenes that's quietly been updated and maybe just not well documented on OpenAI's website.
00:01:19.680 --> 00:01:21.359
So we're gonna be going over that today.
00:01:21.439 --> 00:01:31.200
I'm gonna show you exactly what ChatGPT tasks are, what's new, how to use them, and give you my five secret shortcuts that you can use today.
00:01:31.439 --> 00:01:34.239
So here is the big picture.
00:01:34.640 --> 00:01:38.319
Chat GPT tasks quietly got crazy powerful.
00:01:38.400 --> 00:01:41.120
And like I said, I don't think enough people are using them.
00:01:41.200 --> 00:01:49.280
Uh so earlier this month, ChatGPT announced the sunsetting of Pulse, but the re-entry and updated version of ChatGPT tasks.
00:01:49.439 --> 00:01:55.359
So it's now easier to use ChatGPT tasks and they work in more places, which is a big unlock.
00:01:55.439 --> 00:01:57.439
And we're gonna get to that here in a bit.
00:01:57.599 --> 00:02:03.920
And ChatGPT tasks, I think, if nothing else, they're a great what I call gateway agent.
00:02:04.079 --> 00:02:20.240
So if you've still been kind of turned off by codecs, as amazing as I think it is, because you're like, oh, I'm not too technical, or maybe if you don't have access to workspace agents inside of ChatGPT, or if you haven't used those, well, start using ChatGPT tests.
00:02:20.400 --> 00:02:36.719
I guarantee you, if they gave it a different name and gave it a button, this thing would have gone viral, but it's kind of hard to find and it's not a lot of marketing around it, which is why I think this is probably one of the most underrated features in AI today.
00:02:36.879 --> 00:02:40.960
So stick with me on today's AI at work on Wednesday show.
00:02:41.039 --> 00:02:46.159
And here's what you're gonna learn you're gonna know what tasks are, how they work, and the different ways you can use them.
00:02:46.319 --> 00:02:53.039
You're gonna know how to combine the best silent features of Chat GPT with the updated task settings.
00:02:53.120 --> 00:03:00.639
And I'm gonna give you at the end my five secret shortcuts that no one is talking about, and you can use them today.
00:03:00.879 --> 00:03:01.599
Sound good?
00:03:01.759 --> 00:03:04.400
Yeah, this one is gonna be a fast one.
00:03:04.560 --> 00:03:11.840
Uh, welcome to everyday AI and our Wednesday seek uh segments, putting AI to work on Wednesdays.
00:03:11.919 --> 00:03:15.280
So if you're new here, this everyday AI thing is for you.
00:03:15.360 --> 00:03:22.719
It's an unedited, unscripted live stream podcast, and free daily newsletter helping business leaders like you and me keep up with all the AI advancements.
00:03:22.879 --> 00:03:24.240
I tell you how to use them.
00:03:24.400 --> 00:03:31.280
You cut the BS, you show up to work, the smartest person in AI, and you will use all this information to grow your company and career.
00:03:31.439 --> 00:03:36.719
So it starts here, but make sure you go to your everydayai.com, sign up for the free daily newsletter.
00:03:36.800 --> 00:03:42.479
And if you haven't already, please subscribe to the podcast on Spotify or Apple Podcasts.
00:03:42.560 --> 00:03:49.199
And make sure you do check out that newsletter because there was a ton, a ton of updates uh yesterday in the world of AI.
00:03:49.280 --> 00:03:57.759
I mean, great stuff from Notebook LM, uh, Claude, we got Sonnet 5, we got updates from Chat GBT, so make sure to check out the newsletter.
00:03:57.919 --> 00:04:00.800
But let's get into Chat GBT tasks.
00:04:00.960 --> 00:04:03.759
Because, like I said, people didn't look at this.
00:04:03.919 --> 00:04:18.480
And I do think that this is probably the most underrated feature inside of Chat GPT because for non-technical people who are maybe saying, Oh, I'm I'm not really big on the Agectic Harness, I'm more of an old school chat GPT person.
00:04:18.639 --> 00:04:19.279
Well, great.
00:04:19.439 --> 00:04:24.079
Uh chat GPT, chat GPT tasks are definitely going to be for you.
00:04:24.480 --> 00:04:30.000
So if this episode is helpful, make sure you check out the show notes, find the LinkedIn URL.
00:04:30.079 --> 00:04:36.399
We always put that every single day in the show note, repost this, and I will send you the guide that we put together, which is a banger.
00:04:36.480 --> 00:04:39.839
I only do about two of these a month because they take a lot of time to put together.
00:04:40.000 --> 00:04:50.160
So we put together our Chat GPT tasks cheat sheet, which is a practical checklist and 15 starter tasks for beginners to level up with the updated Chat GPT tasks.
00:04:50.240 --> 00:04:53.279
So you don't gotta pay anything, just go repost this and I'll send it.
00:04:53.439 --> 00:05:01.199
So here's what's new inside of Chat GPT tasks and a little uh bit of a precursor on what they are from OpenAI's website.
00:05:01.360 --> 00:05:15.680
They said we're making scheduled tasks easier to create and manage in Chat GPT with a dedicated scheduled page, improving task creation and editing flows, more flexible scheduling options, and better notifications.
00:05:15.920 --> 00:05:25.360
User can schedule one-off and recurring tasks and also ask chat GPT to check for changes and notify them when there's a meaningful update.
00:05:25.680 --> 00:05:35.120
Uh, so like I said, they kind of tied in this uh task feature upgrade with the sunsetting of Chat GPT Pulse.
00:05:35.279 --> 00:05:38.959
Um, which, you know, like I said, I don't think a lot of people use this.
00:05:39.120 --> 00:05:42.399
I was actually super excited uh when ChatGPT Pulse was announced.
00:05:42.480 --> 00:05:46.800
It was supposed to be this uh proactive agent that just showed up every single day.
00:05:46.959 --> 00:05:55.519
There was a dedicated spot and the mobile app, and it was, you know, based on your history, it was kind of like almost like a news feed, right?
00:05:55.680 --> 00:05:57.199
Of what was supposed to be helpful.
00:05:57.360 --> 00:05:59.759
I didn't like it because I didn't think it was very steerable.
00:05:59.839 --> 00:06:05.120
I talked about it many times on the show, but uh they said we're retiring pulse in the next 14 days.
00:06:05.279 --> 00:06:06.480
This was from last week.
00:06:06.560 --> 00:06:08.480
Uh, and they said, Why are you removing pulse?
00:06:08.720 --> 00:06:13.600
So OpenAI said proactive work remains an important part of making Chat GPT more useful.
00:06:13.680 --> 00:06:20.959
With Pulse, we learned that proactive experiences are most useful when they're personalized, action-oriented, and steerable by the user.
00:06:21.120 --> 00:06:31.600
We also saw a strong engagement with tasks after introducing them in the pulse surface, showing that people uh showing that people value having a dedicated place for proactive work.
00:06:31.680 --> 00:06:40.240
We're bringing those learnings back into scheduled tasks so users can keep getting useful updates and recurring help in a more focused experience.
00:06:40.399 --> 00:06:53.920
So this I'm glad they actually are getting rid of Pulse because the other thing is when they introduced Pulse, uh, if you were on that$200 a month pro plan, they took away some of the basic scheduling features of ChatGPT tasks.
00:06:54.160 --> 00:07:00.560
So I have a lot of paid ChatGPT accounts, I have a lot of paid Claude accounts, I have multiple paid Gemini accounts, uh, right.
00:07:00.639 --> 00:07:03.920
So one thing that I hated is to still use schedule tasks.
00:07:04.160 --> 00:07:14.000
I had to switch off my pro account, which had the best uh usage limits and the best features, and I had to switch over uh to my team or my chat GPT plus account.
00:07:14.160 --> 00:07:21.920
Uh, but you if you are on any paid plan, uh you do have access to the new and updated Chat GPT tasks.
00:07:22.079 --> 00:07:29.360
So uh there are limitations, and if I'm being honest, I'm not a big fan of these limits because they're very limited.
00:07:29.519 --> 00:07:31.279
Uh so I don't know.
00:07:31.600 --> 00:07:36.800
Maybe they found that people are really overusing these uh within each task.
00:07:36.959 --> 00:07:39.199
I don't know, but they're kind of low, if you ask me.
00:07:39.360 --> 00:07:47.439
So on the Go plan, which is kind of the step, uh the paid, I think is like seven or eight dollars a month, you can schedule three tasks.
00:07:47.600 --> 00:07:51.519
Uh, if you're on the$20 a month plan, you can schedule five tasks.
00:07:51.680 --> 00:07:54.160
If you're on a team plan, you can do 10.
00:07:54.240 --> 00:07:59.680
And then if you are a pro or enterprise user, uh you can schedule up to 15 tasks.
00:07:59.839 --> 00:08:00.399
All right.
00:08:00.959 --> 00:08:03.360
So let's look live.
00:08:03.519 --> 00:08:20.000
This one, the actual live version is not going to be as hands-on as we might normally do on our AI uh uh AI working Wednesday shows, uh, just because so many of these things are gonna surface confidential proprietary information.
00:08:20.160 --> 00:08:20.639
Uh, right.
00:08:20.800 --> 00:08:26.319
So uh I have some examples that I'm gonna show you, some best practices when using Chat GPT tasks.
00:08:26.480 --> 00:08:34.159
But normally on our Wednesday shows, I tell you, oh, make sure to go to our website because we have the video version of this and you're gonna want to see the video version.
00:08:34.320 --> 00:08:37.039
Uh, this one, not as important, right?
00:08:37.120 --> 00:08:40.240
But uh, we're still going to do this nonetheless.
00:08:40.720 --> 00:08:43.759
So let's go in live stream audience.
00:08:43.840 --> 00:08:45.200
Let me know if you can see my screen.
00:08:45.279 --> 00:08:46.480
That would be super helpful.
00:08:46.639 --> 00:08:53.440
All right, but it's a dedicated URL that you can actually go and find these if you ever can't.
00:08:53.519 --> 00:08:57.039
Uh, luckily, they're back on the ChatGPT sidebar.
00:08:57.360 --> 00:09:02.320
Before they got taken away, and even when they were first introduced, uh, they took away the sidebar.
00:09:02.480 --> 00:09:05.519
So literally the only place that you could get there was the URL.
00:09:05.679 --> 00:09:12.320
Uh, so, anyways, you can just go to chat gpt.com slash scheduled and it will show you all of your scheduled tasks.
00:09:12.399 --> 00:09:19.600
Uh, or they do have a redirect because it used to be chat gpt.com slash tasks that will redirect you to the scheduled tasks.
00:09:19.759 --> 00:09:23.039
Or if you go on this sidebar, it is back there.
00:09:23.200 --> 00:09:29.440
So um, it's actually the fourth option down in your chat GPT sidebar, which they updated by the way.
00:09:29.600 --> 00:09:34.559
They updated this on the web and on mobile, and it looks really freaking clean.
00:09:34.720 --> 00:09:41.440
All right, I wasn't a big fan of the old uh kind of UX um of the ChatGPT sidebar.
00:09:41.519 --> 00:09:47.279
I know it's a very particular nitpicky thing, but now they went from maybe like third place to first place.
00:09:47.360 --> 00:09:47.919
It is really good.
00:09:48.080 --> 00:09:55.679
I do like uh the new Google Gemini um uh kind of sidebar, but that I don't know what it is, it's super clean, anyways.
00:09:55.759 --> 00:10:03.120
Uh, you on the sidebar, if you look for the fourth uh kind of icon down, you can click scheduled, and that's gonna bring you to all of your scheduled tasks.
00:10:03.279 --> 00:10:08.720
So I'll I've just been doing a lot of uh I took out some of my normal ones, I'll put them back in uh later.
00:10:08.879 --> 00:10:22.879
So just been doing some testing of some different features, but essentially you have a prompt box there um on the schedule task page that you can enter in a scheduled prompt uh that will become a task.
00:10:23.039 --> 00:10:25.200
However, do not use this.
00:10:25.519 --> 00:10:27.360
Don't use this, it's a trap.
00:10:27.519 --> 00:10:28.879
Uh, here's why.
00:10:29.039 --> 00:10:34.480
Um, at least as of right now, uh you'll notice one thing that's kind of missing.
00:10:34.639 --> 00:10:38.879
Uh you can't choose which model to use.
00:10:39.120 --> 00:10:39.600
All right.
00:10:39.759 --> 00:10:41.919
And to me, that's a big no-no.
00:10:42.240 --> 00:10:50.480
Uh, so in my testing, when you go to this scheduled um task page, it is a minimal interface.
00:10:50.559 --> 00:10:51.600
It makes it very easy.
00:10:51.679 --> 00:10:55.919
But you know, what I think OpenAI is trying to do is they're trying to make this as easy as possible.
00:10:56.000 --> 00:10:56.399
Uh, right.
00:10:56.480 --> 00:10:58.879
They're saying, hey, go in there, just type a prompt.
00:10:58.960 --> 00:11:01.600
You use natural language, you don't have to configure anything.
00:11:01.679 --> 00:11:14.240
It's not like you're setting up, you know, if you've ever done any workflow automations or, you know, mapping things, uh, you know, old school Zapier, N8N, make, etc., robotic process automation, none of that.
00:11:14.320 --> 00:11:19.440
It is a stripped out naked uh prompt text box with nothing else.
00:11:19.519 --> 00:11:21.279
And to me, that's a big miss.
00:11:21.440 --> 00:11:24.240
So uh I would not schedule tasks this way.
00:11:24.399 --> 00:11:36.879
You can go in and edit them and see what's running in the chatgpt.com slash scheduled, but I would not put them in mainly because, well, you can't um have control over what model you use.
00:11:37.039 --> 00:11:37.360
Okay.
00:11:37.600 --> 00:11:43.360
So now I'm just back on the normal interface and I just have a kind of a prompt setup.
00:11:43.519 --> 00:11:46.799
So this is an example of how you could schedule a task.
00:11:47.039 --> 00:11:51.600
So uh I just typed in schedule a recurring task at 7 a.m.
00:11:51.759 --> 00:11:54.000
every day that scans my Gmail.
00:11:54.080 --> 00:11:54.399
Okay.
00:11:54.559 --> 00:11:59.200
So one thing to talk, and we'll see this as we go on and unpack this a little bit.
00:11:59.360 --> 00:12:04.240
It's all about stacking what you already have inside of Chat GPT.
00:12:04.399 --> 00:12:09.840
So in this case, um I have different apps connected to my ChatGPT account.
00:12:10.000 --> 00:12:17.440
So if you're watching, you'll see the three that I'm referencing here are my connected Gmail, which indexes automatically, which is really cool.
00:12:17.600 --> 00:12:20.720
Uh, my Google Calendar and my Google Drive.
00:12:20.879 --> 00:12:28.399
So when I'm reading out this prompt, you can probably see why this would be super helpful because uh ChatGPT has access to all of this.
00:12:28.480 --> 00:12:43.679
And for a lot of busy people that live and die by their by their email, their calendar, and their storage, which is like me, you probably pre-AI uh would spend a lot of time manually going into all of these three places.
00:12:43.759 --> 00:12:48.879
So you could say, you know, your Outlook, your Outlook calendar, and your SharePoint, right?
00:12:48.960 --> 00:12:50.399
Or Teams or whatever.
00:12:50.559 --> 00:12:51.039
Uh, right.
00:12:51.200 --> 00:13:03.679
So now in the AI era, we were just pro uh, you know, reactively prompting because you know, you'd go in here and say, hey, you know, I can at least have this prompt that would go in there.
00:13:03.919 --> 00:13:09.039
Now uh it with task, it is proactively getting all of this and scheduling it.
00:13:09.120 --> 00:13:11.200
So you don't even have to do this every single day, right?
00:13:11.279 --> 00:13:13.120
You set it up once with natural language.
00:13:13.279 --> 00:13:17.039
So, anyways, I said schedule a recurring task at 7 a.m.
00:13:17.279 --> 00:13:23.759
Uh, every day that scans my at Gmail and my at calendar uh to triage my day.
00:13:23.919 --> 00:13:31.039
Also use Google Drive and research the web as needed to enrich and verify based on my chat history.
00:13:31.200 --> 00:13:39.519
Here we go, and what you know about me and my priorities, suggests next steps, drafted email responses, projects to focus on focus on, etc.
00:13:39.759 --> 00:13:42.240
So I'm gonna go ahead and click enter there.
00:13:42.639 --> 00:13:43.120
All right.
00:13:43.279 --> 00:13:47.600
So for our live stream audience, uh, you'll see something if you haven't used TAS yet.
00:13:47.679 --> 00:13:50.559
It's gonna be a new-ish interface uh that comes up.
00:13:50.639 --> 00:13:59.759
You're gonna see a new little button that would normally not uh go through, but essentially I can click here, see exactly uh what Chat GPT is doing.
00:13:59.919 --> 00:14:00.559
Um, right.
00:14:00.639 --> 00:14:04.879
So it's going through, it's um saying that I'm gonna go.
00:14:04.960 --> 00:14:20.080
Uh, you know, if you look on the thinking trace on the right hand side, uh, which is for this, I chose extra high thinking uh because if I'm not sitting in front of my computer, I don't want the GPT 5.5 instant doing this very important morning triage for me.
00:14:20.240 --> 00:14:20.720
Uh, right.
00:14:20.799 --> 00:14:23.279
I want to use the best model available.
00:14:23.440 --> 00:14:32.320
Uh so you'll see here it's going through, it's looking through all of these tools, uh, and it's setting up this um scheduled automation.
00:14:32.399 --> 00:14:38.559
All right, so we're gonna give that a quick second, and I'm gonna go back in to show you how to edit and check on these things.
00:14:38.879 --> 00:14:44.320
So um as an example, uh, let me go ahead and do this one.
00:14:45.600 --> 00:14:45.919
Okay.
00:14:46.480 --> 00:14:49.039
So this is one just as a test.
00:14:49.200 --> 00:14:53.679
I said every day, uh, every day at three, let me go back.
00:14:54.480 --> 00:14:55.360
Here we go.
00:14:55.600 --> 00:14:59.039
So uh I said every day at 3.02 p.m.
00:14:59.200 --> 00:15:10.159
create a schedule task that checks the stocks for Cerebros, Nvidia, Google, SpaceX, and Meta, and create an interactive chart using writing blocks formally canvas mode.
00:15:10.240 --> 00:15:13.519
Uh so that was one of my schedule prompts.
00:15:13.679 --> 00:15:20.480
So there's you can hover over it and you can either edit the actual prompt and you can just edit it in natural language.
00:15:20.720 --> 00:15:22.639
You can also see the frequency.
00:15:22.720 --> 00:15:26.559
So, right now, uh the repeat on this is custom.
00:15:26.720 --> 00:15:35.360
Uh, it runs daily, uh, right, and then it has a time there that I can go and then you can put in end date.
00:15:35.519 --> 00:15:40.960
So maybe you only want to run this, let's just say you want to run this every single day for three weeks or whatever.
00:15:41.120 --> 00:15:41.600
Uh right.
00:15:41.679 --> 00:15:47.759
So you can repeat this hourly, daily, on weekdays, weekly, monthly, uh, or custom.
00:15:47.919 --> 00:15:48.240
All right.
00:15:48.399 --> 00:15:52.879
And then you can set any time and any duration, and then you can edit it as you want.
00:15:53.039 --> 00:16:03.039
You can pause any of these as well, because, like I said, depending on your plan, you only have a certain number of active, um, active runs or active schedule tests.
00:16:03.200 --> 00:16:07.919
And then at any point, you can click on it, and then you can click uh view conversation.
00:16:08.080 --> 00:16:11.360
So this is going to keep all of this in the same chat thread.
00:16:11.440 --> 00:16:24.799
And that part is very important because if you are working on a project, let's say you're managing a project, and every single day, maybe there's updates in I don't know, Slack and Gmail, and HubSpot, etc.
00:16:25.120 --> 00:16:27.200
And you might want to share that context, right?
00:16:27.279 --> 00:16:32.159
So maybe every day, let's just say you're a project manager, uh, marketing director, etc.
00:16:32.480 --> 00:16:39.919
Uh, and one of your big tasks or one of your big projects that you're working on uh is well, that one project and it's driving everything.
00:16:40.000 --> 00:16:44.879
And every single day you're going into your email and your Slack and your HubSpot and you're checking all these things, right?
00:16:45.039 --> 00:16:59.200
As long as you number one, have access to use these apps inside of ChatGPT, it's going to automatically not only pull all of those things at the time that you schedule it, but it's also going to keep that context in mind as long as you tell it to in the scheduled prompt.
00:16:59.360 --> 00:17:07.039
All right, but you'll see here, at least in the results, you know, give me a nice, uh, very minimalist chart here, right?
00:17:07.119 --> 00:17:12.799
It pulled all the latest prices uh for those companies that I that I was watching.
00:17:12.960 --> 00:17:14.000
So I do this a lot.
00:17:14.079 --> 00:17:22.559
I check on different AI stocks, uh, right, that I might have in my portfolio, or I'm just curious on how the news of the day is impacting them.
00:17:22.720 --> 00:17:33.519
So this is something that I'll probably start using, you know, get a big list of all the ones that I care about, uh, you know, tweak it so I get it to look just how I want, have it to run maybe, I don't know, two or three times a day.
00:17:33.680 --> 00:17:35.039
And then I can just go in and check.
00:17:35.119 --> 00:17:41.519
But having it in the same thread, like I said, is a big unlock as well because it's gonna keep all of that context in mind.
00:17:41.680 --> 00:17:46.000
All right, so let's just quickly check over uh on my triage.
00:17:46.559 --> 00:17:47.680
There we go.
00:17:48.319 --> 00:17:50.799
All right, so it is scheduled.
00:17:50.880 --> 00:17:55.200
So it says scheduled daily command triage will run every day at 7 a.m.
00:17:55.519 --> 00:17:57.839
Central starting July 1st.
00:17:58.160 --> 00:18:02.799
All right, so let's go ahead, open the sidebar, go into scheduled.
00:18:06.960 --> 00:18:08.079
There we go.
00:18:08.319 --> 00:18:09.359
And there it is.
00:18:09.519 --> 00:18:12.319
There is my daily uh command triage.
00:18:12.720 --> 00:18:18.079
And essentially, it took my simple prompt and it expanded the prompt as well.
00:18:18.160 --> 00:18:36.160
So, similarly, if you ever remember the uh kind of conversational GBT builder where you could give it a very simple prompt and then it makes it much longer and much more detailed, always make sure to go check that because it took my my little uh you know two and a half sentence prompt and it turned it into like four paragraphs.
00:18:36.240 --> 00:18:39.279
But that's one of the reasons is I use that extra high thinking mode.
00:18:39.440 --> 00:18:53.039
So obviously, before I start relying on this, number one, I would go in and click run now and check the results uh so you don't have to wait until the scheduled time, but also look on the right hand side and see the actual prompt that it used.
00:18:53.200 --> 00:18:57.039
All right, so that wraps it for at least the live portion.
00:18:57.200 --> 00:19:02.319
Like I said, not doing a ton of things live, but I wanted to show you uh some of the pros and the cons.
00:19:02.480 --> 00:19:10.480
But let's get back into the five secret Chat GPT task shortcuts that you need to start using today.
00:19:10.640 --> 00:19:14.720
So number one MCPs.
00:19:14.960 --> 00:19:17.680
So I actually have no clue when this happened.
00:19:18.000 --> 00:19:21.440
Okay, so about uh when was this?
00:19:21.680 --> 00:19:22.799
The end of April.
00:19:22.880 --> 00:19:31.039
Uh, because I was actually in San Francisco, uh, had a bunch of meetings, and I believe I chatted with a few open AI people, and this came up in passing.
00:19:31.200 --> 00:19:34.960
But I remember at least it was literally the last week of April.
00:19:35.200 --> 00:19:43.200
For whatever reason, MCP uh access was not available uh to people on individual paid plans.
00:19:43.359 --> 00:19:48.079
And suddenly I looked at the developer blog, I looked at all these things.
00:19:48.240 --> 00:19:51.279
It said, right, they said they gave access back in uh October.
00:19:51.519 --> 00:19:55.359
They didn't, I was checking weekly, uh, gave up at some point.
00:19:55.519 --> 00:20:00.160
But let's talk about the combination of tasks and MCPs and why this is really important.
00:20:00.319 --> 00:20:03.920
So if you don't know MCPs, that's model context protocol.
00:20:04.000 --> 00:20:11.279
This is essentially the glue that brings together uh all of the different AI apps that don't have direct connectors.
00:20:11.440 --> 00:20:17.839
So obviously, ChatGPT has a great selection of apps, but it doesn't have everything you need.
00:20:18.000 --> 00:20:24.240
But I would say most modern SaaS application or enterprise software has an MCP server.
00:20:24.400 --> 00:20:33.599
So um if you go into settings inside of your ChatGPT account, if you go into apps and then advanced settings, there's something new called developer mode.
00:20:33.839 --> 00:20:36.960
So developer mode in and of itself is not new.
00:20:37.119 --> 00:20:47.839
However, it was not worth using for a while because previously, when you enabled developer mode, it actually disabled a lot of the basic features and functionality of ChatGPT.
00:20:48.000 --> 00:20:50.079
Like this was back in late 2025.
00:20:50.240 --> 00:20:54.000
I remember when you enabled developer mode, it couldn't search the web, right?
00:20:54.160 --> 00:20:59.680
So I don't know why, if it was a bug, if it was a known thing, but they didn't really announce when they updated it.
00:20:59.920 --> 00:21:03.359
And that's number one, but number two, well, now paid plan.
00:21:03.680 --> 00:21:18.240
So if you are on the$20 ChatGPT Plus or the$200 Chat GPT Pro account, if you go into apps uh or sorry, go into your settings, apps, advanced settings, you can now toggle on developer mode, which allows you to connect MCPs, which is huge, right?
00:21:18.400 --> 00:21:20.240
So for me, small example, right?
00:21:20.319 --> 00:21:22.799
I use Bee High for our email newsletter.
00:21:22.960 --> 00:21:42.880
There is no official app um for um chat GPT, well, or any, because a lot of what a lot of companies are doing now, instead of you know trying to get an uh an official integration, you know, with ChatGPT and Claude and Gemini and Grok and Perplexity and all these other ones, instead they're just saying, oh, MCP, and then anyone can use it.
00:21:43.039 --> 00:21:43.440
All right.
00:21:43.519 --> 00:21:46.079
But uh ChatGPT actually was a little behind.
00:21:46.160 --> 00:21:50.319
I think Claude led uh in MCP, maybe Microsoft and Google.
00:21:50.400 --> 00:21:53.119
Uh, and finally ChatGPT caught up.
00:21:53.279 --> 00:21:57.839
So this is huge being able to use MCPs and tasks.
00:21:58.079 --> 00:21:59.680
So all of these services, right.
00:22:00.160 --> 00:22:04.960
I use dozens of MCPs and now I can schedule them all in natural language.
00:22:05.119 --> 00:22:15.119
So I can just say, hey, here's the eight different pieces of software that I go into every single day and check different metrics that don't have a direct integration in ChatGPT, or I can mix and match them, right?
00:22:15.279 --> 00:22:26.559
Here's the five you know services, you know, like Gmail and Google Calendar and Slack and you know all these other things, plus these other ones that maybe are a little smaller or a little more niche.
00:22:26.640 --> 00:22:30.720
I can bring them all together with a new uh developer mode MCP.
00:22:30.880 --> 00:22:31.279
All right.
00:22:31.440 --> 00:22:33.519
Number two, the number two secret.
00:22:33.839 --> 00:22:38.079
Y'all, quietly apps are more agentic than ever.
00:22:38.240 --> 00:22:41.759
And that changes what happens with ChatGPT tasks.
00:22:41.839 --> 00:22:48.640
Let me just rewind you back to uh fall 2025 when ChatGPT tasks were first announced.
00:22:49.039 --> 00:22:51.839
Uh I think it was uh let me let me double check that.
00:22:52.000 --> 00:22:54.960
Uh Chat GPT first announced.
00:22:55.119 --> 00:23:00.480
Uh I think it was back in September of oh no, I'm completely wrong.
00:23:00.720 --> 00:23:04.160
Um it was early, early 2025.
00:23:04.319 --> 00:23:11.039
All right, so back during that time, uh, they were actually not even called uh apps, uh, right.
00:23:11.119 --> 00:23:14.240
So they were integrations or connectors, all right.
00:23:14.400 --> 00:23:18.079
But early on, right, when you could schedule all these tasks, right?
00:23:18.160 --> 00:23:28.240
Like a year ago, let's say, basically they were write or sorry, read only, and they were very limited in terms of what all of these apps could actually do.
00:23:28.559 --> 00:23:34.720
Now apps are getting more and more agentic with more and more read-write capabilities.
00:23:34.799 --> 00:23:35.920
It's a two-way street.
00:23:36.079 --> 00:23:36.960
A good example.
00:23:37.119 --> 00:23:51.200
Well, do you know that if you're using the Gmail app, you can have it automatically send emails, not just read them, not just manage your inbox and flag things, mark them as on red, you know, bulk, do all these different bulk actions.
00:23:51.279 --> 00:23:57.519
But yeah, you can literally send emails without even clicking a button anymore.
00:23:57.920 --> 00:23:58.640
All right, all right.
00:23:58.799 --> 00:24:01.039
I don't let me just say this.
00:24:01.599 --> 00:24:03.440
I don't advise most people to do this.
00:24:03.519 --> 00:24:05.440
I'm just using this as one extreme example.
00:24:05.519 --> 00:24:05.839
All right.
00:24:05.920 --> 00:24:11.200
So you could, in theory, let's just say you manage an inbox that always gets the same type of emails every day.
00:24:11.359 --> 00:24:16.480
You could just create something conversationally that says when you get this email, do this, and yes, it can actually send an email.
00:24:16.640 --> 00:24:19.200
All right, uh, so apps are getting more and more agentic.
00:24:19.359 --> 00:24:22.079
Number three, you can practice for this super app.
00:24:22.240 --> 00:24:23.920
Yeah, this one is actually a secret.
00:24:24.079 --> 00:24:34.559
I posted about this, I didn't see anyone else, but essentially, we all know that codecs is the future super app, and OpenAI is doing a lot to kind of merge and bring Chad GPT and Codex together.
00:24:34.720 --> 00:24:39.759
One small little thing that happened last week, uh, and this was actually a codex update.
00:24:39.839 --> 00:24:45.519
So Codecs updated and its automations platform became a scheduled platform.
00:24:45.680 --> 00:24:59.440
And instantly, right, I actually had on my screen, I had my um my Mac Studio up virtually and then my MacBook Pro, and I updated one and I was comparing them, and I'm like, oh wait, this is definitely to prepare for the super app.
00:24:59.519 --> 00:25:00.000
Uh right.
00:25:00.079 --> 00:25:08.799
So now instead of having automations in codecs and scheduled tasks in ChatGPT, now they're both just called scheduled tasks.
00:25:08.960 --> 00:25:09.359
All right.
00:25:09.440 --> 00:25:19.599
So this is merging and laying the groundwork and the foundation, I think, for eventually the super app to work a little bit more and merging ChatGPT's capabilities with Codecs' capabilities.
00:25:19.759 --> 00:25:20.720
So there you go.
00:25:20.880 --> 00:25:22.160
Uh talk about a secret.
00:25:22.240 --> 00:25:23.039
No one knows that.
00:25:23.119 --> 00:25:25.119
Uh well, except for the people at OpenAI.
00:25:25.920 --> 00:25:26.319
All right.
00:25:26.400 --> 00:25:28.880
Uh, and for the like 10 people that follow me on Twitter.
00:25:29.039 --> 00:25:29.359
All right.
00:25:29.440 --> 00:25:31.680
Uh, number four, and this is a big one.
00:25:32.000 --> 00:25:35.279
Uh tasks work inside of projects now, which is great.
00:25:35.440 --> 00:25:45.200
So tasks have always worked with like chat uh like deep research, um, and you know, working with any files that you upload and all those things, but to be able to use it in projects is great.
00:25:45.279 --> 00:25:51.839
So it doesn't work with voice mode, it doesn't work with uh custom GPTs, but you can work inside projects.
00:25:51.920 --> 00:25:55.440
Uh so that means you can have uh shared, right?
00:25:55.519 --> 00:25:58.160
And this is big for teams because teams can share projects.
00:25:58.319 --> 00:25:59.759
So I just did this as an example.
00:25:59.839 --> 00:26:03.279
I created an example project called it MBA test.
00:26:03.599 --> 00:26:08.559
I just put in custom instructions that said make sure in every single response, say something about the MBA.
00:26:08.720 --> 00:26:13.279
And then my schedule task inside this project was every day at 3:31 p.m.
00:26:13.599 --> 00:26:16.960
create a scheduled task to tell me one fact about LLMs.
00:26:17.039 --> 00:26:18.160
And then, you know, it did that.
00:26:18.240 --> 00:26:21.920
And then it said, think of it like an MBA player who has practiced millions of shots.
00:26:22.079 --> 00:26:24.960
They aren't consciously recalling every previous attempt.
00:26:25.039 --> 00:26:30.160
They've internalized patterns that let them make the next move more quickly and fluidly.
00:26:30.319 --> 00:26:31.680
So uh that's huge.
00:26:31.759 --> 00:26:32.960
I'm a big fan of projects.
00:26:33.039 --> 00:26:37.920
I use them uh, you know, extensively in Chat GPT and Claude when I'm working on the web.
00:26:38.000 --> 00:26:41.279
So now that tasks work inside of projects, big unlock.
00:26:41.440 --> 00:26:45.200
And then number five, last but not least, stacking memory.
00:26:45.359 --> 00:26:52.079
My gosh, talk about the easiest way to get huge instant value out of chat GPT tasks without doing any work.
00:26:52.240 --> 00:26:54.960
So I did this little uh prompt here.
00:26:55.119 --> 00:27:09.839
I said, now, based on my chat history and what you know about me in my connected chat GPT apps, please suggest 10 specific prompts that use one or more apps that I could run on a recurring basis as a scheduled task inside of ChatGPT.
00:27:10.000 --> 00:27:15.759
Make them copy and paste ready, including a placeholder at sign in front of the app, like at Gmail, take your time.
00:27:16.000 --> 00:27:19.119
And it went, I'm not going to show you everything because there's a lot of personal things in there.
00:27:19.200 --> 00:27:32.319
But my gosh, running this and I used uh the I think pro or thinking high, it gave me some amazing ideas that were literally copy and paste ready for a bunch of these tasks that I maybe hadn't even thought of.
00:27:32.400 --> 00:27:39.440
Because the good thing about ChatGPT's memory and cross-chat history is it's connecting all the dots from all of these different chats that you may not even be thinking.
00:27:39.519 --> 00:27:46.480
So maybe you're using ChatGPT all the time for the same type of recurring task and you just don't know it.
00:27:46.640 --> 00:27:48.160
So that's a great unlock.
00:27:48.240 --> 00:27:52.160
Those are the five secret shortcuts that you should start using today.
00:27:52.319 --> 00:28:02.400
So I hope this was helpful unraveling a little bit on Chat GPT tasks so you know what they are, what's new, how they work, and the five secret shortcuts to use them today.
00:28:02.480 --> 00:28:09.839
So make sure uh to share and repost this on LinkedIn, and I will send you the Chat GPT tasks cheat sheet.
00:28:10.000 --> 00:28:16.480
It is great, it is in depth and it includes a checklist and 15 starter tasks for beginners to level up.
00:28:16.640 --> 00:28:18.240
All right, I hope this was helpful.
00:28:18.400 --> 00:28:19.359
Thank you for tuning in.
00:28:19.440 --> 00:28:22.400
Please, if you haven't already, go to your everydayai.com.
00:28:22.480 --> 00:28:23.519
Uh, thanks for tuning in.
00:28:23.680 --> 00:28:26.400
We'll see you back tomorrow and every day for more everyday AI.
00:28:26.480 --> 00:28:27.519
Thanks, y'all.
